1. APPLYING PROJECT MANAGEMENT IN THE WORKPLACE
Prepared for: Knowledge sharing session
Date: TBC
Prepared by: Demilade Adewumi

2. Agenda
Project Management Overview
Why do Projects fail
Pre-Project
During Project
Close Project
Conclusion

3. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
“………..application of knowledge, skills, tools and techniques to project activities to meet
project requirements and expectations” PMBOK 5thed.
What is Project Management?
Project Management
Initiating
Planning Executing
Closing
Monitoring & Controlling

4. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
Your daily project related work is characterized by constraints such as
Scope Quality Schedule Budget Resource Risks
Clearly defining who or what these are on any of your projects is the first step to
managing the projects successfully
Consider it a “To-DO” of your project as its manager/owner

5. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
Why do Projects fail?...................................
Stakeholders not in sync with project objectives
Lack of management and leadership skills
Inefficient Risk management
Inadequate planning
Potential failure can be hijacked at the initiating and planning phase. A detailed and
comprehensive project management plan, SOW and execution approach are recipes for
success of that project

6. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
Plan …..Plan……..Plan
Kick Off meeting
Stakeholder buy-in is crucial in enabling
collaborative effort on a project. The kick off
meeting is a must as this enables specific
project details to be communicated to team
and stakeholders and the strategic objective
is understood
Project Plan
A comprehensive Project plan is an approved
document that represents a roadmap which guides
the project execution and project control by providing
baselines against which project progress can be
measured against .
Creating this plan is the benchmark of your role as
a Project manager . This “task/work breakdown
enables you monitor your project effectively
Snapshot of PM plan on Microsoft Project

7. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
Prepare a detailed and comprehensive scope statement
Your scope statement should include the description of the project including work
packages required to be carried out . The key benefit of this process is that it
describes the product, service, or result boundaries by defining which of the
requirements will be included and those excluded (scope creep)
The project scope statement is an avenue for a project manager to translate
stakeholder requirements into tangible work packages and expected deliverables

8. INITIATING PLANNING
EXECUTING CLOSING &
TERMINATION
 Go/No Go gate
 Authorization
 Funding
 Project Charter
 Project Organization
 Project Management
Office (PMO)
 Critical Success Factors
 Project Metrics & Vital
Signs
 Go/No Go Gate
 Deliverables
 Work Breakdown Structure
 Stakeholders
 Assumptions & Constraints
 Estimates-Costs, Resources,
Effort & Time
 Sequence Tasks
 Schedule
 Resources
 Roles, Responsibilities & Staffing
Plan
 Quality Management Plan
 Risk/Contingency Management
Plan
 Disaster Recovery Plan
 Change Management Plan
 Communications Management
Plan
 Acceptance Management Plan
 Integrated Project Plan (of multiple
inter-related projects)
 Vendor/Outsourcing Plan
 Go/No Go gate
PMLC, Outsourcing)
 Governance Structure &
Escalation
 Developing the Team
(separate module)
 Progress Reporting,
Communications & Meeting
Management
 Comparison of Metrics &
Vital Sign Baseline to
Actuals
 Education & Training
 Vendor/Outsourcing
Management
 Change Control
 Risk Control
 Quality Control
 Transition to Customer,
Operations, etc.
 Complete Project Files &
Documentation
 Post Mortem Review &
Follow-Up (1 month, 3
months, 6 months)
 Lessons Learned to be Re-
enforced or Changed
 Finalize Project File
 Administrative & Contract
Closure
 Reassign Project Team
 Settle final accounts
Governance & Control
Spans all Phases
Enterprises must
develop repeatable,
consistent, but yet
scalable & flexible PM
processes to fit
different types & sizes
of programs and
projects (e.g. Light
versus Complex)
Program/Project Management Life Cycle Phases and Key Components
8
© GPS Group, Inc. 2012-2014.All rights reserved.
 Business Need/Case  Requirements & Scope  Executing the Plan &  Project Acceptance &
 Feasibility  Objectives Delivery (e.g. SDLC; IDLC, Approval

9. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
During the project (execution phase), the job of the project manager is to measure actual
performance against baseline and police various aspects of projects making sure deliverables
are in line with pre identified stakeholder requirements
Implement changes accordingly
During Project execution it is
important to constantly reference
stakeholder requirements to
ensure deliverables meet the
pre-defined acceptance criteria

10. Overview
Why Projects
Fail
Pre-
Project
During
Project
Close
Project
The Project manager reviews information from prior phases of the project to ensure project
work is completed and project has met its objectives
Project closure is an administrative phase of a
project life cycle that should be handled carefully
by the project manager. Adequate archiving of
project files and historical information such as
lessons learned should be documented. This
serves as a “Go-To” document at the start of
another project of similar nature and also aides
knowledge transfer in scenarios of change in
personnel and project team
For external/client facing projects, obtain a “sign-off”
document. This indicates acceptance of deliverables by
the customer and closure of the project