1. TRAINING COMPLETION REPORT
Evaluation Report of M&E Training to Policy Staff MoF
8th Oct – 9th Oct 2012
Date:
October 13, 2012
Facilitator:
Dr. Muhammad Ayub Ayubi
Monitoring Specialist
Evaluation Report of M&E Training Oct 14, 2012

2. Table of Content
1. Training Background: .......................................................................................................................................... 3
2. Training Objectives: ................................................................................................................................................. 3
3. Course Participants .................................................................................................................................................. 3
4. Training Methodologies........................................................................................................................................... 4
5. Contents of Training ................................................................................................................................................ 4
6. Day one Training: .................................................................................................................................................... 4
7. Day two Training: .................................................................................................................................................... 4
8. The Purpose of M&E:............................................................................................................................................... 6
9. Why Monitor Activities ............................................................................................................................................ 6
10. Why evaluate activities ......................................................................................................................................... 6
11. Participants Expectations: ..................................................................................................................................... 7
12. Facilitators Comments of the Expectations:.......................................................................................................... 8
13. END OF TRAINING EVALUATION FORM ................................................................................................................. 8
Indicator 1: Objective and content of the Training................................................................................................ 8
1.1. How you evaluate M&E training, your general idea about the M&E training? ................................... 8
1.2. Could you please name those topics, which you have learned from this training? ............................. 8
Indicator 2: Quality of facilitation .......................................................................................................................... 9
2.1. What would you see as the strengths of this training? ......................................................................... 9
2.2. What would you see as the weakness of this course? ........................................................................... 9
2.3. What recommendation would you offer for future improvement of this training?............................. 9
2.4. What is your recommendation for future training, which topics would you prefer to be trained? .... 9
2.5. Your final comments regarding this M&E training? .............................................................................. 9
14. SUMMARY OF TRAINING REPORT: ...................................................................................................................... 10
15. M&E Training Evaluation Form............................................................................................................................ 10
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Evaluation Report of M&E Training Oct 14, 2012

3. 1. Training Background:
The Policy department is responsible to guide and support in preparation, coordination,
implementation and monitoring of national development policies and plans. The Policy Department is
leading/Supporting the development and implementation of 22 National Priority Programs with line
Ministries. The Tokyo Conference, together with the Chicago Summit of Afghanistan and ISAF
contributing countries of May 2012, established a renewed stronger foundation for partnership to
support sustainable growth and development of Afghanistan throughout the Transformation Decade
(2015-2024). At Tokyo Conference, Afghanistan and the International Community established the
Tokyo Mutual Accountability Framework (hereinafter the “Tokyo Framework”), which underpins our
partnership for the Transformation Decade. To improve the Planning, implementation, monitoring and
evaluation of Tokyo Framework program and their project activities progress toward planned
activities. There is need to train human resource to accomplish Tokyo Framework goals
comprehensively.
Therefore, M&E department of policy intended to conduct two days training on M&E in order to
enhance the capacity building of policy staff involved at Tokyo Mutual Accountability Framework. The
two-day M&E training carried out by Monitoring Specialist of Policy Department on date 8th October –
9th October 2012- included one day training on Terminology of Monitoring and Evaluation, day two
training on Monitoring and Evaluation Concept with linked with policy, strategy and other development
intervention of Ministry of Finance with technical assistance of MBAW|UNDP.
2. Training Objectives:
 The objective of this training is to enhance the capacity building of Policy staff on Monitoring and
Evaluation Implementation, particularly team involved in the implementation process of Tokyo
Mutual Accountability Framework.
 The overall main aim of the training was to equip participants with skills and knowledge for
effective M&E planning and implementation of their programmes in a timely and successful
manner.
Development Monitoring and Evaluation skills are critical for improving effectiveness of development
work and the practitioners in both public and private sector should be equipped with M&E skills to
enable them realize their vision of communities‘ dignified life. Based on request of Policy Analysis
Department(PAD), this M&E Training was designed to support Policy Staff and other MoF departments
staff‘s enhance development impact approach through systematic management of their
programs/projects.
3. Course Participants
We have invited 30 participants .A total of 15 participants attended in this training. The participants
were from Policy Analysis Department, Communication, Budget department, ANDS cluster team
including PFM advisors.
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Evaluation Report of M&E Training Oct 14, 2012

4. 4. Training Methodologies
The training approach was based on adult learning style taping on the participants experience and skills
through group work. The facilitators began each session by presenting through a Power Point
presentation a mini-lecturette, which was followed by clarification on flap chart, short discussions, the
group work was to enable participants from the various program departments represented share
experiences, challenges that they had faced as they implemented the program and projects.
5. Contents of Training
The Main Course Contents included the following
 M&E Terminology  Project Life Cycle link with M&E
 Monitoring & Evaluation Concept  M&E Work Plan
 Monitoring & Evaluation History  Issues In Project M&E
 What is M&E  Differences in Terminology
 M&E Process  Goal Strategy Objective Tactics Vision
 What is monitoring? and Mission
 Why monitor Activities  Goal Vs Objective
 Why evaluate Activities  Policy Vs Strategy
 Types of Evaluation  Inspection Vs Supervision
 Monitoring Vs Evaluation  Data Collection Tools
 Monitoring Vs Supervision  Result Based Management
 Fears of M&E  Control and Types of Control
 Quick M&E Tools
M&E Training Sessions
6. Day one Training:
1. MONITORING AND EVALUATION TERMINOLOGY
The facilitator started the training session by objective of the M&E training explaining the meaning
of varies terminology used in Monitoring and Evaluation. In this session, those words were more highlighted
that used during development intervention especially during implementation of ANDS and national priority
programs(NPPs). More focus were given on the aspect of difference between terminology such as goal and
objective, policy and strategy, monitoring and evaluation, inspection and supervision etc.The concept were clear
through many examples and accustomed with their appropriate usage.
7. Day two Training:
1. MONITORING AND EVALUATION CONCEPT
The facilitator started the training session by objective of training explaining the picture and concept of
Monitoring and Evaluation. He highlighted the important features of monitoring which included the
concept and the scope of M&E as following:
When you hear that in Afghanistan very high levels of Infant Mortality Rate at 129/1000 live births,
Under 5 Mortality Rate at 191/1000 live births. The Maternal Mortality Ratio is estimated at 1600 for
every100, 000 live births, the highest in the world except Sierra Leone. Life expectancy at birth is 47
years for Afghan men and 45 years for women
Have you ever wondered how this calculation is derived?
These types of statistics and other similar information result from “monitoring and evaluation” or
“M&E” efforts.
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Evaluation Report of M&E Training Oct 14, 2012

5. The second day of the training involved a review of the Project Cycle; M&E in the Project Cycle and
Developing an M&E plan. The sessions were conducted in a very participatory manner. The facilitator
provided an overview of the project cycle, the logical framework and the link between M&E and the
logical framework. The facilitator then made a review of evaluation and explained that there are five
important elements of the evaluation as shown in the figure below:
Monitoring and Evaluation
The Result Chain Explained
Efficiency - Have resources been used in the best possible way? Why or Why Not?
Impact - To what extent has the program or project contributed towards its longer-term goals? Why
or Why Not? Have there been any unanticipated positive or negative consequences of the project? Why
did they arise?
Sustainability - Will there be continued positive impacts as a result of the program or project once it
has finished?
Relevance - Was/is the program or project a good idea given the situation to improve? Was the logic
of the intervention logic correct? Why or Why Not?
Effectiveness - Have the planned results been achieved? Why or Why Not.
It was explained that this were the most important questions to ask in any evaluation, and summarizes
what entails an evaluation.
The Facilitator also highlighted the purpose of Monitoring and Evaluation and involve the combination
of some the following:
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Evaluation Report of M&E Training Oct 14, 2012

6. 8. The Purpose of M&E:
 Informing
 Planning and decision making
 Assessing progress
 Promoting Accountability
 Learning
 Influencing
 Promoting partnership and communication
 Improve efficiency and effectiveness
9. Why Monitor Activities
 Day-to-day follow up of activities during implementation to measure progress and identify
deviations
 Routine follow up to ensure activities are proceeding as planned and are on schedule
 Routine assessment of activities and results
 Answers the question, “what are we doing?”
10. Why evaluate activities
 Determines program effectiveness
 Shows impact
 Strengthens financial responsibility and accountability
 Promotes a learning culture focused on service improvement
 Promotes replication of successful interventions.
 Answers the question, “what have we achieved and what impact have we made”
 Evaluation commonly aims to determine the relevance, efficiency, effectiveness, impact and
sustainability of a programme or project
 To track the outcomes and impacts of programs or projects at the larger population level
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Evaluation Report of M&E Training Oct 14, 2012

7. 11. Participants Expectations:
 How to implement a good evaluation
 Share how we can assist program monitoring and evaluation
 To get to know more knowledge on Result Chain
 Share some experience from participants on Control and Stakeholders
 Better understanding of M&E tools/skills
 To understand more about M&E important Terminology used in development intervention
 To know the strategic elements inputs, activity,output,outcome,impact and their causal relationship
 Understand the process of M&E,M&E Reporting system
 Deep understanding of M&E scope and Program Cycle Management see the following table:
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Evaluation Report of M&E Training Oct 14, 2012

8. 12. Facilitators Comments of the Expectations:
The participants were on target in their expectations, given that the M&E Training was going to address
most of their expectations. However, it was explained that the training was not going to be a workshop
but rather a facilitation where the participants would review, update and highlight the scope and
concept of M&E into their projects or programs and address the challenges and successes so far.
13. END OF TRAINING EVALUATION FORM
Kindly complete the form as indicated:
Indicator 1: Objective and content of the Training
1.1. How you evaluate M&E training, your general idea about the M&E training?
 The training was very helpful for doing M&E of a project and program
 It was a good training program and I appreciated
 In my point of view the training was very well designed with a quite comprehensive package
 The training facilitator had enough experience because he included topics, which could cover all M&E
concepts, and perspectives/finally, it was a successful event.
 It was very good training program I learned about evaluation and got a general idea about M&E
implementation in program.
 In order to understand the performance and achievements of a project or a program, we need to
understand about the conducting of monitoring and evaluation.Therefore; M&E training are very useful
for official employee.
 Monitoring and Evaluation starts from the beginning of designing phase of a project or program and do
execution and control of differ aspects if we do not monitor or evaluate there is possibility of negative
result and achievements.
 It is good for every staff that know about M&E so they can measure the progress of project activities
1.2. Could you please name those topics, which you have learned from this training?
 Vision,mission,objective,inputs,outputs,outcome and impact
 I have learned a lot of topics from M&E training, in first day I have learned some terminology about M&E
and the second days of training I learned the definitions of monitoring and evaluation
 I have learned the history of M&E
 M&E Terminology and M&& concept
 Learned output,outcome,input,impact,goal,objective and their differences, as well as monitoring and
evaluation and all five function of management
 I learned monitoring and Evaluation
 From this training I have learned fruitful good things mostly about policy,project,strategy and varies other
management topics
 We learned more topics like monitoring, evaluation, vision, impact, outcome, input etc…
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Evaluation Report of M&E Training Oct 14, 2012

9. Indicator 2: Quality of facilitation
2.1. What would you see as the strengths of this training?
 Most of M&E related topics were presented
 M&E is so important in all organization so this topic was so important for me and it had a lot of strength
area.
 Definition from different aspects
 Experienced trainer, comprehensive material and regular arrangement
 The good strength for this training was good presentation
 It was a very good and comprehensive presentation
 Good presenter
 This training was very important and effective and conducted in our own language
 The strength points of this training are that that it was so effective and efficient for everyone.
2.2. What would you see as the weakness of this course?
 Logical Framework not discussed
 In my perception the time for this training was less because this topic so important while the time was less
 Explanation ,examples from health sector
 In my observation I could not guess any weakness points
 There was no any weakness points regarding presentation
 I didn’t observe any points, which do relate to the weakness of this presentation
 Not weakness points observed
2.3. What recommendation would you offer for future improvement of this training?
 More Examples
 For the future training it will be good to give more time
 Topics should be included in public sector services delivery area
 This session would be continued with other training in team of project management
 It had important topic but the time was less
 I think we should have more training on M&E
2.4. What is your recommendation for future training, which topics would you prefer to be trained?
 Want to learn about logical framework
 How to establish M&E system in public sector
 Project Management and Professional Report Writing
 I would like to be trained in monitoring
 For future training I recommend some useful topics for capacity development
 Wants more the same training to be conducted in the future
 We should have training on policy, ANDS, control and audit as well.
2.5. Your final comments regarding this M&E training?
 Very helpful!
 This training is so important for me
 I observe it a success, helped me in performance, and enhance my capacity in term of M&E.
 It was good training and I learned a lot about monitoring and evaluation
 This was a very good training program and almost we have learned a lot about M&E concept
 It was good but the time of this training was less
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Evaluation Report of M&E Training Oct 14, 2012

10. 14. SUMMARY OF M&E TRAINING REPORT:
Regarding General idea on M&E Training , around 98% of M&E training participants cited that they
were highly satisfied and appreciated M&E training
100% of Participants of M&E training liked the contents of the given training
99% of Participants obtained general knowledge and skills on M&E concepts
Around 80% of trainees cited that they have learned M&E Terminology
100 % of trainees appreciated the facilitator experience ,presentation skills and methodology
100 % of trainees showed that overall the presentation was effective and helpful
100% of Trainees had comments that time allocation for this training was less
70% of attendees recommended more training on: Logical Framework, M&E System, Project
Management and professional Report Writing and other necessary capacity building training.
15. M&E Training Evaluation Form:
M&E Training
Participants Evaluation Feedback Form
9 October 2012
1. How you evaluate M&E training, your general idea about the M&E training?
2. Could you please name those topics, which you have learned from this training?
3. What is the strength area of this presentation
4. What is the weakness point of this presentation
5. Could you please highlight the area of improvement to consider for future training
6. What is your recommendation for future Training, which topic would you prefer to be trained?
7. Your final comments regarding M&E training?
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Evaluation Report of M&E Training Oct 14, 2012