E-journal Preservation & the Archival Value of the Authors’ Final Copy
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Delivered by Peter Burnhill and Theo Andrew at the OR2012 conference, June 2012
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E-journal Preservation & the Archival Value of the Authors’ Final Copy
- 2. Come away, O human child! To the waters and the wild With a faery, hand in hand, For the world's more full of weeping than you can understand. The Stolen Child, WB Yates http://www.flickr.com/photos/agnihot/4791066830/
- 4. (single) article level preservation http://www.flickr.com/photos/kpspap95/6742961339/
- 6. The Keepers of e-journal content National Science Library, Chinese Academy of Sciences Doubtless there are others … http://www.flickr.com/photos/damork/450592706/
- 7. http://thekeepers.org The Keepers Registry allows you to search on title, ISSN, or publisher Acts as showcase for archiving organisations
- 8. Search on Folklore: e-journal content held Looking for fairies preserved in the journal Folklore? … by searchingthekeepers.orgyou discover: • which e-journal volumes are being cared for by The Keepers & that digitised(older printed)volumes have been ingested by HathiTrust
- 9. Green or Gold? http://www.flickr.com/photos/tanaka_juuyoh/2733835327/ http://www.flickr.com/photos/ericbegin/2416832641/
- 11. Special ? http://www.flickr.com/photos/maurymccown/2175612710
- 12. The first occurrence of Einstein's famous equation, in his own writing - With interesting correction [allegedly] added by the author! /3 http://www.flickr.com/photos/mistermoss/4888908959/
- 17. Break an egg or two ….
- 18. Oh Hai What’s going on? http://www.flickr.com/photos/peter_curb/2934780943/
- 20. Thank you for listening http://www.flickr.com/photos/damselfly58/5014464168/
Notes de l'éditeur
- P: Wonder at the flow of e-journal content, T: And the place of open access repositories P: Now consider the weighty obligation of digital preservation T. We want to make this exciting P. And engage you in heretical talk T. So we plan to tell you a story,P . Of Fairies & The Keepers Dot Org [49]
- P: Down in dingle dell, four Bad Fairies dwell T: Named Neglect, Decay and LossP: And WorryMuch T. Now please be brave while we tell you what Grandma and the good Digital Preservation Folk say … P: What does that mean for managers of institutional repositories? [43]
- P: ”Hello Theo, what are your preservation plans for those articles in your repository?" T: " You mean all those Authors' Final Copies I got those for Open Access purposes? - Should I really be worrying about the long-term?" P: "Yes and No. Are they the versions of record?"T: " Don't think so, I regard the Publisher's Final Copy was the version of record." [65]
- P: OK, let’s think about the version of record <groan> P: Those articles in your repository are but part of a larger information object T: Although individual articles are important – extracting them from their context makes the problem of trying to preserve each one much harder P: Exactly - especially as the articles scattered across repositories like tracks in a schoolboy’s MP3 player [62]
- T: So we could regard each journal as a data stream 'as a continuing resource' P: Yes, trying to preserve the content of journals seems a much more sensible approach. T: Put simply, there are fewer ISSNs than DOIs P: That’s good Theo. And remember that those Authors’ Final Copies rarely have any identifier and often have rubbish metadata. [60]
- P: Here is an example. For an article in the journal Folklore. The Authors’ Final Copy of “Fairies Good and Bad: A Post-Structural Analysis” has been deposited into the Edinburgh Research Archive. The Published Final Copy, is in Volume 119, and that has been deposited by the publisher in at least three different archiving organisations. [55]
- T: Does it matter whether it is Green or Gold Open Access? P: Not really. In Gold Open Access it is all about the Published Final Copy anyway And all journal content indexed by the DOAJ is being archived by e-Depot. Either way, the institutional repository doesn’t have archival responsibility for the copy of record. [55]
- P: Let’s recap P: The focus has been on the Publisher’s Final Copy as the copy of record, & the role of a repository to make the ‘access copy’ Open -> make sure that e-journal is with one of The Keepers! T: "That’s all very re-assuring. But surely I should worry about something! [53]
- P: "Anything of special interest about those Authors' Final Copies?"T: "Another good question! I can think of two things: 1/ something interesting about the content of that copy the author deposited 2/ and the not so small matter of disaster recovery for the service that I’m delivering as a repository manager” P: OK, what would be special?
- T: “well there is that one by Albert Einstein that says E = mc^3" P: “Yes, that’s a good example” T: “and that one by a former Professor at the University of Edinburgh, who goes on about the Higgs Bosom” P: ”you mean that they are to be found in pairs?” boom – boom
- T: ”So, appraisal is important: I should think through what may have long term value."P: "Yes, if you regard what you hold you as special, then act accordingly -Does any one else have a copy of what is special? - That really would be a good idea – you don’t want your tragedy to be of Alexandria Library significance!
- P: remember one of the good things about being digital is that you can copy and share something very easily.T: I’ve heard about the LOCKSS slogan, Lots Of Copies Keep Stuff Safe? P: That makes lots and lots of sense – do make copies [44]
- T: But copies can also get changed very easily – accidentally or on purpose!! P: All too true –the Digital Preservation Expert Folk are very keen on File integrity and Provenance T: So if I accept archival responsibility I have to take this seriously and get some advice P: You bet! But fortunately there is a lot of help out there. [60]
- T: I guess that LOCKSS is another way of saying don’t put all your eggs in one basket. P: Yes, and don’t put your faith in only one technological approach nor only one organisation. This digital preservation stuff is tricky. Remember the simple but compelling idea “Digital information is best preserved by replicating it at multiple archives run by autonomous organizations.” [61] 2 blokes from Stanford: Hector Garcia-Molina and Rajeev Motwani
- T: OK, about disaster recovery - I’ve worked hard to make my repository mission-critical for my institution - So I really do need to make sure that I can avoid, or at least recover from disasters P: "So, the Authors' Final Copy has real significance as the access copy - so share risk with others -or use a shared service that acts as a back-up for institutional repositories [67]
- T: This story is getting out of hand It started well with talk of bad fairies and Good Keepers who look after the copy of record And now I’m getting scared because I have worry about what’s special And now talk of disasters! P: OK, lets calm down and bring this to a close, and look for the happy ending. [60]
- There are Bad Fairies and Good FairiesThe Keepers are Good FairiesThey are creating a ‘Safe Places Network’ around the Keepers RegistryWhich is found at thekeepers DOT ORGThe Keepers Registry is outcome of the JISC-funded PEPRS project carried out by EDINA at the University of Edinburgh and the ISSN International Centre in Paris.Thanks for listening…