2. Project management
at a glance
Content
What?
Definition of project management & activities
Why?
Why should we define a project?
How?
What methodology shall we use?
When?
Project, or not?
Who?
What do you require from your Project Manager?
3. PM – What?
A project is a temporary [specific start and end]
production line [team, budget, method,
location, time schedule] established to deliver
[produce] an unique product or service [with
predefined quantity, predefined quality]
A project is part of a production life cycle
A project needs an Executive who delegates
the project management tasks to a PM
A project needs a Business Case which has a
positive value at the bottom
4. PM – What?
Project management consists of activities
Identifyrequirements
Set up goals (quantity and quality)
Test feasibility
Get the right balance between quality, scope, time
schedule and costs
Adjust specifications and plans
Manage risk, issues and perception (stakeholder
management)
Communicate
5. PM – Why?
Pro Restart able and
Predefined product repeatable project
produced due to implicit and
explicit
Dedicated
documentation
monitoring during
production
Clear costs related
to scope changes
Project controls
defined to assure
costs, time & quality
6. PM – How?
Methodology Prince2
Consists of UK Government
Processes & PMP/PMBOK®
Decision points US/APAC standard
Terminology
J.B.F.
Phases
No standard
Techniques
Templates
Organization
7. PM – How? Prince2
Process groups Components
Starting up a Project Business Case
Initiating a Project Plans
Directing a Project Organization
Managing Stage Risk Management
Boundaries Quality Control
Controlling a Stage Change Control
Planning Configuration Mgt
Managing Product Controls
Delivery
Closing a Project
8. PM – How? PMBOK®
Process groups Knowledge areas
Start-up Integration
Scope
Planning
Time
Execution
Costs
Close down
Quality
Monitoring
Team
(continuously)
Communication
Risk
Purchasing
9. PM – When?
All kind of situations Define projects as
Product development response to
Organization change A client’s request
Service introduction A department’s
Implementation of
requirement
software A technology push
Building facility A new or changed law
Implement new
procedure
Response to RFI
10. PM – When?
Result of portfolio Type of job =
{xxx,yyy}
and program
No project:
management
Else
Criteria to be
defined
Define project when:
$ > €25000
Team > 3 suppliers
Schedule > 6 weeks
Stakeholder = xxx
11. PM – Who?
Skill set PM Management skills
PM knowledge (recruiting,
(method, template, purchasing,
processes) negotiation, financials,
administrative,
Standards, laws, organization, team
knowledge of builder)
application area (ISO,
Social skills
privacy)
(communication, multi
Knowledge of culture, directive
environment (habits, influence, leading,
language, culture, motivation, delegation,
time zones, physical problem solving)
area, weather)
12. PM – Who?
More administrative Communication,
tasks can be meeting setup,
delegated inbound mail
Schedule monitoring
Resource mgt
& triggering
Standard template
Quality control
development
Configuration mgt
Risk management
Use of tools
13. PM – Next?
Define your standard Default project phase
definitions definition related to
Choose your application area
methodology Level of PM process
How would you share execution during
documentation projects
What tasks will be
delegated
Which tools to be used
Checklist development
Training