1. GWP Regional Days Meeting
Budgeting for 2015
Port of Spain 23 June, 2014
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2. Budget?
 Planning tool – translates the WP to Euro
 Enable the Coordinator, RSC, and GWPO Network Officer to
propose on the most efficient use of available resources to
implement the Strategy
 Approval by the CWP/RWP/GWPO Steering Committees
 Commitment to honour the approved budget
• Monitoring & Evaluation during implementation phase
• Are we on track?
• Do we need to initiate budget reallocation procedures?
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3. Good Budget Preparation
• Accrued Method
• Based on the Work Plan
• Detailed costing of running costs and consistent
allocation to projects including Locally Raised Funds
• Realistic provisions for likely activities/events
• Collaboration between the Host, Coordinator, Project
Manager, Steering Committee, CWP, GWPO Network
Officer
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4. Budget Allocations 2015
• Core €220,000 per RWP
• Budget allocations yet to be determined for projects
• RWP WACDEP:
(i) Africa regions: proceed according to plans;
(ii) Other regions: Phase I ends 03/15 – Plan for
Phase II 01/15-12/16 using existing project
documents.
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5. Budget Process 2015
Starting asap  drafting
15 Sept – 15 Oct  finalised with support of NOs
15 Oct  sent to GWPO
15 Oct – 31 Oct  compiled for the SC incl Secretariat
budget
approval by the CWP/RWP SC
1 Nov  sent to GWPO SC
25 Nov  approval (?!) by GWPO SC
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6. 2015 Budget Templates
• Presentation of templates
• Core
• WACDEP
• Locally Raised Funds
• Other Projects
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7. 7
GWP Core + Add GWP funds BUDGET 2015
TOTAL GOALS 0
Goal 1 – Catalyse change in policy and practice
Outcome Challenge
Activity
SUM GOAL 1 0
Goal 2 – Generate and communicate knowledge
Outcome Challenge
Activity
SUM GOAL 2 0
Goal 3 – Strengthen partnerships
Outcome Challenge
Activity 3.5.1 RSC meeting
Activity 3.5.2 Annual Global CP meeting
Activity 3.5.3 Regional Partners meeting
SUM GOAL 3 - activities (excl Running Costs) 0
Running Costs Secretariat (Region and Country):
4.1 Staff costs Secretariat (salaries, social security etc.)
4.2 Office Running Costs
4.3 Audit fees
4.4 Financial costs
4.5 Bank Interest (reported as negative expenditures)
4.6 Other costs
4.7 Host Institution fees
SUM Running Costs 0
SUM GOAL 3 INCLUDING Running Costs 0

8. Locally Raised Funds (LRF)
• How to budget CWP LRF
• How to budget WACDEP LRF
• Compatibility between LRF donor & GWP format
• Difference between LRF & In Kind Contributions
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9. THANK YOU!
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10. 10

11. Funding Requests
• Cash balance monitoring (Host led)
• Collaborating for realistic cash flow forecasts (Host,
Regional Coordinator (RC), Project Managers, CWPs)
• Forecasting running costs (Host led)
• Forecasting activities (RC led)
• Timing of requests and lag times for transfers
• Cash flow challenges in the network and sharing of
experiences on how to overcome them
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12. Legal Status & Hosting
• Experiences of self hosting (e.g. CEE,WAF)
• Experiences of hosting with legal status (e.g.
Ghana,SAF)
• Requirements for hosting
• Requirements for self-hosting
• Challenges, solutions, and financial implications of
hosting and self hosting
• Legal registration – experiences, benefits, challenges,
and how to overcome them
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13. GWPO Financial Partners
• Who are our donors?
• What do they expect from us?
• How do they measure the performance of the network?
• What would you like to know about GWPO’s Financial
Partners?
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