The document provides instructions for students on how to create a chart in Excel and embed it into a PowerPoint presentation. It explains that PowerPoint is used to create presentations and Excel is used to create graphs and tables. It then outlines the steps students will take: opening an Excel spreadsheet with city population data, selecting cells to create a column chart, adding data labels to the chart, and finally embedding the chart into a new PowerPoint presentation.

1. Grade 4 Technology
Ms. Pirtle
March 2012

2. What is PowerPoint?
 PowerPoint helps you
create presentations
 It is a Microsoft Office
application
 An application is also
called a Software
Program

3. How Do You Know It’s a
PowerPoint File?
 By the file extension!
 .ppt
 .pptx

4. What is Excel?
• Excel helps you create
graphs and tables
• It can help you do math!
• Excel is a Microsoft
Office application
• An application is also
called a Software
Program

5. How Do You Know It’s an Excel
File?
• By the File Extension!
• .xls
• .xlsx

6. Your Mission
 Today you will
 Create a chart in Excel
 Embed it into PowerPoint

7. Here’s How
 First, find and click to open the file: 5 Largest Cities
Data.xlsx Excel from your Desktop

8. Find and Click on Your Spreadsheet
Each tab is a Spreadsheet!
Don’t see yours? Click here!

9. Next, You’ll Select Cells A1 through B6
Cell A-1
Cell B-6

10. Next, Choose:
Insert
Column
2-D Column

11. Now You Have Your Chart!

12. Let’s Add Some Labels
Right click on a Bar
Choose Add Data Labels

13. Now, we see how many people
are in each city!
Population of 5 Largest Cities in Massachusetts
700,000
617,594
600,000 571,281
500,000
400,000
Population of 5 Largest Cities in
300,000 Massachusetts
200,000 181,045
153,060
106,519
100,000
0
Boston South Boston Worcester Springfield Lowell

14. Finally, you may want to change the color of
your chart....
First, be sure to select your Next, choose the Design tab Pick your color and style
chart . Click on its border so
that it turns gray