How to build a great legal register for ISO 14001:2004 or ISO 14001:2015 for meeting elements 4.3.2 or 6.1.3 respectively. Lessons learned from looking at over 1500 legal registers and helping organizations build aspect lists, impacts, hazard analysis and applicability text for their organization.

1. Great ISO 14001
Legal Registers
Nimonik
Jonathan Brun, CEO

2. Jonathan Brun
CEO
Kim Chanel Vallée-Séguin
Communications Manager

3. Great ISO 14001
Legal Registers
Nimonik
Jonathan Brun, CEO

4. • A framework to follow
• Built on best practices and industry knowledge
• Your clients force you to do it
Why management standards?

5. • Certification requires it
• All companies are subject to the law
• Ignorance does not hold up in court
Why legal register?

6. • The organization shall establish, implement and maintain
a procedure(s)
• to identify and have access to the applicable legal requirements
and other requirements to which the organization subscribes
related to its environmental aspects, and
• to determine how these requirements apply to its environmental
aspects.
• The organization shall ensure that these applicable legal
requirements and other requirements to which the organization
subscribes are taken into account in establishing, implementing
and maintaining its environmental management system.
14001:2004 4.3.2

7. 6. Planning
• 6.1 Formulate actions to address your risks
and opportunities.
• 6.1.1 Develop processes and prepare plans to establish
EMS.
• 6.1.2 Identify significant environmental aspects and
impacts.
• 6.1.3 Study environmental aspects and compliance
obligations.
• 6.1.4 Address aspects, obligations, risks, and opportunities.
ISO 14001:2015 6

8. Compliance obligation
“A compliance obligation is a requirement. There are two
kinds of compliance obligations: mandatory compliance
obligations and voluntary compliance obligations.
Mandatory compliance obligations include laws and
regulations while voluntary compliance obligations include
contractual commitments, community and industry
standards, ethical codes of conduct, and good governance
guidelines. A voluntary obligation becomes mandatory once
you decide to comply with it.” - Praxiom Consulting
ISO 14001:2015 6.1.3

9. What are the operational
requirements in terms of
permits?
What are the operational
requirements in terms of
applicable rules?
What are the operational
requirements in terms of
collaborative
agreements?
Monitoring Programs NPRI Report Training and Employment
Incident Follow-up Business Opportunities
Expiration Date on TDG
Training
Education Awards and
Scholarships
Air Emissions Criteria
Environmental Matters
and Closure
Financial Matter

14. Legislation Name
Only Common Element!

15. • Legislation Name
• Control Measures
• Jurisdiction
• Last Revision Date
• Aspects
• Work Area or Impacted Area
Better Common Elements

16. • Summary of requirement
• Sections or articles (specific obligations)
• Applicability text
• Issuing authority
• Last revision person or group
• Specific hazard or asset
Additional Elements

17. Ideally each business activity has identified
applicable environmental law by
• Aspect (i.e. Air, Waste, Water,…) and with
• Applicability Text - short and sweet.
Links to Activities

18. • Can a new employee read it and take action?
• Can a new employee understand the critical
environmental legislation and how it applies to your
operations in under 8 hours?
Actionable

19. • Living document vs. point in time picture
• Ability to convert your legal register into an audit
protocol
Convert to Audit

20. SpecificBroad
Word/Excel
Software
High Cost
High Value
Low Cost
Low Value
Maintainability
Very Low Cost
Low Value
Low Cost
High Value

21. • Know your compliance obligations
• Link to your business activities
• Demonstrate efforts to stay compliant
• Transferability to new employees
Conclusion

22. For more information
www.nimonik.com
1-888-608-7511
info@nimonik.com