1. LBSi BOM Cost Roll Ups
User Guide
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2. LBSi Purchase Requisitions
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Revised: July 2010
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3. LBSi Purchasing Requisitions
Table of Contents
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Maintenance....................................................................................................................5
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4. LBSi Purchase Requisitions
Overview
LBSi BOM Cost Roll Ups is designed as an integrated product to SAP Business One and
provides enhanced capabilities for Bill of Materials Cost Roll Ups and Standard Cost
management including inventory revaluation at the new standard cost.
Features:
• Uses Standard SAP Business One: Item Master, Price Lists, and Bill of Materials.
• Defines default price list for bill of materials.
• Routine to copy one price list to another for comparison purposes.
• Enhanced standard cost revaluation automatically revalues your inventory at the
new standard cost.
• Crystal reports
Enhanced BOM Cost Roll-ups consists of these four (4) key areas:
1. Define Price Lists
Add a new price list to Inventory and set to the default price list for Bill of
Materials.
2. Update Price List
Update costs by copying target price list to default price list (source) for
bill of materials. i.e. update new price list from Last Purchase price or
Last Evaluated prices.
Save old price lists for history purposes
3. Evaluate impact of new pricing
Review new price lists, crystal reports and make any necessary
adjustments to the price list
4. Run standard SAP : Update Parent Prices Globally
Standard SAP process that updates bill of materials with prices from the
source price list.
5. Revalue inventory to new standard cost
If your inventory valuation method = standard, you must revalue your
inventory to the new standard cost.
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Revised: July 2010
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6. LBSi Enhanced Standard Cost
Enhance Cost Roll Ups: Define Price List
Define the price list to be used as the target and source costs for the Bill of Material cost roll-ups.
1. zCurrentCost is the price list that will maintain the updated latest purchasing cost
information. Note that this price list’s Base Price List is Last Purchase Price.
a. zCurrentCost is the source price list for cost roll-ups
2. zStandard price list is price list that will be utilized in the Cost Roll Ups and is the default
price list in the Bill of Materials, BOM Default = Yes.
a. zStandard is the target price list for cost roll ups
How to Access: Main Menu > Inventory > Price Lists > Price Lists
Adding a new Price Lists
To add a new Price List, click on the Data in the upper tool bar and then Add Row.
Enter data into fields and click Update when done to add the new Price List.
Field Information:
• Price List Name: Assign a name to the price list
o Hint: If you are using Standard Cost valuation name zStandard Cost or if you are using
another valuation method name zCurrent Cost.
• Base Price List: The base price list on which the prices in this price list are to be calculated.
• Factor: factor by which the base price list is multiplied to calculate the prices in the selected
price list.
• Rounding Method: Rounding method used for calculating the prices
• Authorization Group: Group name for authorization rights to the price list
• BOM Default: Defines whether this price list is the default price list for Bill or Materials.
o Mark as Yes to use this price list as the default
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7. LBSi Enhanced Standard Cost
Enhance Cost Roll Ups: Set BOM Default Price List
All Bill of Materials must reference the zStandard or default price list in both the Header and Rows
for the BOM Cost Roll-up to process correctly.
Note: After adding your default BOM price list, any new BOM’s will be created with this default
price list. Any existing BOM’s will need updated manually to the default price list.
How to Access: Main Menu > Production > Bill of Materials
To manually update the BOM to the default price list, click on the Price List drop down in the upper
right of the screen.
Select zStandard price list and then the Update button at the bottom of the screen.
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8. LBSi Enhanced Standard Cost
The existing BOM will now reference the zStandard default price list.
Next you must click on the orange arrow next to Product Price to update the new Product Price
based upon the zStandard default price list.
The Product Price field can not be blank for the BOM Cost Roll-Up to work correctly.
The screen display above shows a correctly updated BOM to the zStandard price list.
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9. LBSi Enhanced Standard Cost
Enhance Cost Roll Ups: Update Price List
The Enhanced Price List Copy function updates the zStandard price list, default BOM price list,
with the changes in the zCurrentCosts price list reflecting the most recent purchased costs.
Update default zStandard price list with new purchase costs from ZCurrentCost price list using the
Price List Copy function.
How to Access:
Main Menu > Inventory > Inventory Transactions > Enhance Standard Cost > Price List Copy
Field Information:
• Procurement Method: Defaults to Buy
• Item Group: Select specific item group to copy or All
• Starting Item: Select starting item for copy of leave blank for all
• Ending Item: Select ending item for copy of leave blank for all
• Source Price List: Select source price list for copy of purchase costs
• Target Price List: Select target price list – this should be your default BOM price list
Click Update to copy the price list.
Indicate Yes to Continue.
Note: This process may take a few minutes depending on the number of items in the price list.
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10. LBSi Enhanced Standard Cost
When completed a message will indicate if any errors were encountered.
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11. LBSi Enhanced Standard Cost
Enhance Cost Roll Ups: Review Price List
Review the updated zStandard Price List for items that have outdated or no cost displayed.
Note: Keep in mind that only Purchased (Buy) items are copied to the zStandard Price List.
How to Access: Main Menu > Inventory > Price Lists > Price Lists
Double click on the row number of the zStandard Price List to display the details.
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12. LBSi Enhanced Standard Cost
Look for items that for items that have outdated or no cost displayed.
• Items that have not been purchased and have no transactions in the system will not have a
cost listed.
• If an item has not been manufactured or purchased for some time, a review of the item costs
would be recommended.
Items without a cost displayed can be manually updated by entering the cost directly in the price list.
Use the orange arrow to drill down into the items to review its history.
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13. LBSi Enhanced Standard Cost
Enhance Cost Roll Ups: Update Parent Item Prices
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How to Access:
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