Presented by Cory Woosley and Grace Kintzinger of Child Care Aware of Minnesota at the 2013 Minnesota Nonprofit Technology and Communications Conference.

1. Online Meetings: Tools for
Your Toolbox
Presented by
Cory Woosley and Grace Kintzinger

2. Objectives-
• You will recognize best practices of online meeting
facilitation
• You will discover “tools” that can assist you in using
online opportunities for meetings and training.
• You will examine how new technology can enhance
your office, increase your productivity, save time and
ease connections across the city or across the nation.

3. Why Have Online Meetings?

4. Tips for Preparing
• Choose your platform
• Determine what
features you want
• Cost them out
• Phone a friend

6. Gotomeeting
http://www.gotomeeting.com/fec/webinar/webinar_support

7. Preparing for your Meeting
• Turn off any programs that may interrupt or
distract from the Webinar.
• Turn off any streaming media applications
• Have the documents you wish to share
ready to be accessed in one or two clicks.
• Run a Practice Session
• To record or not??

8. Managing Your meeting
• Arrive early to greet the attendees as they
arrive and start the Webinar on time.
• Provide an agenda prior to the Webinar
• Inform attendees of how to be involved in
the webinar
• Consider having another organizer help
manage and monitor questions and
answers.
• End the Webinar clearly

10. Adobe Connect
http://www.adobe.com/products/adobeconnect/web-
meetings.html

11. Technology Support
• Technology Support may not be available
for you during the webinars, take
advantage of in office support online
tutorials through the program website

12. Technology Works
(sometimes)

15. Google
http://www.google.com/+/learnmore/hangouts/

16. Polling Chat Banter
Drawing Camera

17. Defining the Tools
• Polling is used to ask your audience questions-
• Chat- Listen only mode use the text box
• Camera- Comb your hair- Show your face
• Banter- Turn off the listen only mode and open
up the mike
• Drawing- Use the drawing tools to highlight-
circle- point to

18. Use a planning tool – to set the schedule
• Include the types of interaction that you
want
• Always keep in mind your purpose-
information vs interaction
• Timing

19. The middle of your meeting should be the
bulk of your content
• Never go more than 10 minutes with an
audience check in or interactive activity
• Consider Universal Design
• Allow 10 minutes at the end for Q and A
• Don’t let one person’s technology stop the
webinar MOVE ON!!

20. Summarize the Main Points
• Define Action Steps
• Thank your audience and panelists
• Remind them about the recording and/or
evaluation

21. Key Points
•Learn the tools
•Determine the purpose
•Practice

22. Resources
Webinar Basics Resources:
• http://support.citrixonline.com/GoToWebinar
Meeting Resources
• http://www.techsoup.org/learningcenter/training/page11252.cfm
• http://www.elearnmag.org/subpage.cfm?article=64-1&section=best_practices
• http://www.facilitate.com/support/facilitator-toolkit/docs/6-Ways-to-make-
prework-compelling.pdf
Teaching Tools Resources
• http://sachachua.com/blog/2009/11/how-i-learned-to-stop-worrying-and-love-
the-webinar-part-1-front-row-seats
• http://www.adobe.com/products/acrobatconnectpro/webconferencing/pdfs/Bes
t_Practices_for_Webinars_v4_FINAL.pdf
• http://www.articulate.com/rapid-online/powerpoint-for-e-learning/