refrigeration

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.
MINUTES
RESEARCH ADMINISTRATION COMMITTEE
Hyatt Regency Hotel
Albuquerque, New Mexico
JUNE 25, 26 & 30, 2010
Note: These draft minutes have not been approved and not the official, approved record until
approved by the Research Administration Committee.

2. TABLE OF CONTENTS
RESEARCH ADMINISTRATION COMMITTEE
JUNE 25, 26 & 30, 2010
PRINCIAL MOTIONS ................................................................................................................................... iii
ACTION ITEMS – JUNE 2010 MEETING ............................................................................................. v
RECURRING ACTION ITEMS ................................................................................................................... v
LIST OF ATTACHMENTS........................................................................................................................... vii
A. CALL TO ORDER ..................................................................................................................................... 1
B. REVIEW OF AGENDA ........................................................................................................................... 1
C. REVIEW OF ACTION ITEMS FROM JANUARY 2010 MEETING ............................................ 2
D. APPROVAL OF MINUTES .................................................................................................................... 3
E. CHAIRS REPORT...................................................................................................................................... 3
F. BOD EX-OFFICIO REPORT .................................................................................................................. 4
MEETING OF THE WHOLE:
G-PROPOSED MOP, ROB OR RESEARCH MANUAL CHANGES....................................... 4
H- RTAR REVIEW ............................................................................................................................. 7
I-WORK STATEMENT REVIEW .................................................................................................. 8
J- RESERCH ADVISORY PANEL UPDATE ................................................................................ 9
K- CONSULTANTS REPORT ......................................................................................................... 9
L- RESEARCH SUBCOMMITTEE CHAIR BREAKFAST ....................................................... 9
M- PLANS FOR FY 10-11 SOCIETY YEAR ............................................................................... 10
N- MORTS REPORT ......................................................................................................................... 10
O- TENTATIVE RESEARCH PROJECTS TO POTENTIALLY BID FALL ......................... 10
P- TENTATIVE RESEARCH PROJECTS..................................................................................... 11
Q- UNSOLICITED RESEARCH PROJECTS ................................................................................ 12
R- RESEARCH LIAISON SECTION REPORTS ......................................................................... 12
S. UNFINISHED BUSINESS ....................................................................................................................... 13
T. NEW BUSINESS........................................................................................................................................ 13
U. NEXT MEETING ....................................................................................................................................... 13
ADJOURN......................................................................................................................................................... 13
ii

3. PRINCIPAL MOTIONS
RESEARCH ADMINISTRATION COMMITTEE
JUNE 25, 26 & 30, 2010
NO. PAGE MOTION
1 3 the draft minutes of the RAC 2010 Winter Meeting in Orlando, Florida and the spring
teleconference be approved as drafted.
2 3 proposed research project 1515-TRP, “Thermal and Air Quality Acceptability in Buildings
that Reduce Energy by Reducing Minimum Airflow from Overhead Diffusers,” be
reconsidered for funding by Technology Council based upon new information provided
by single bidder.
3 4 That Section 3.930 – Model Research Agreement of Volume 3: Standing Rules – Manuals
and Procedures of the Rules of the Board be modified as indicated
4 6 the Research Manual changes be approved
5 7 1614-RTAR, Evaluation of Effectiveness of UV Systems, sponsored by TC 5.10, Kitchen
Ventilation, be returned.
6 7 1615-RTAR, Fault Detection and Diagnostic (FDD) Methods for Supermarkets, sponsored
by TC 7.5, Smart Building Systems, be accepted.
7 7 1616-RTAR, Revise Load Calculation Applications Manual (2009), sponsored by TC 4.1,
Load Calculation Data and Procedures, be returned.
8 7 1618-RTAR, Literature Search and Risk Assessment for Establishing a Low Limit of Relative
Humidity Levels in Health Care Spaces, sponsored by TC 9.6, Healthcare Facilities, be
conditionally accepted.
9 7 1619-RTAR, Data Center Gaseous Contamination Limits and Means of Monitoring,
sponsored by TC 9.9, Mission Critical Facilities, Technology Spaces and Electronic
Equipment, be returned.
10 7 1621-RTAR, CHP Driving Rain: Impact on Durability, Indoor Humidity and Energy
Efficiency, sponsored by TC 4.4, Building Materials and Building Envelope Performance,
be rejected.
11 8 1434-WS, Refrigerated Facilities Doorway Infiltration Air Energy Reduction, sponsored by
10.5, Refrigerated Distribution and Storage Facilities, be returned.
12 8 1561-WS, Procedures to Adjust Observed Climatic Data for Regional or Mesoscale climatic
Variations, sponsored by TC 4.2, Climatic Information, be returned.
iii

4. 13 8 1566-WS, Equations to Estimate Evaporation Rates from Wetted Surfaces in Natatoriums
and Commercial/Industrial Buildings, sponsored by TC 8.10, Mechanical Dehumidification
Equipment and Heat Pipes, be returned.
14 8 1581-WS, Develop Alternate Setup Guidelines for Unitary Air Conditioner Test
Configurations Which Cannot Adhere to ASHRAE 37/ASHRAE 116 Specified Duct
Dimensions and External Pressure Tap Locations, sponsored by TC 8.11, Unitary and Room
Air Conditioners and Heat Pumps, be conditionally accepted.
15 8 1587-WS, Improved Tools for Control Loop Performance Measurement and Evaluation,
sponsored by TC 7.9, Building Commissioning, be returned.
16 9 1588-WS, Representative Layer-by-Layer Descriptions for Fenestration Systems with
Specified Bulk Properties such as U factor and SHGC, sponsored by TC 4.7, Energy
Calculations, be conditionally returned.
17 9 1592-WS, CHP Design Guide – Update to the 1996 Cogeneration Design Guide, sponsored
by TC 1.10, Cogeneration Systems, be conditionally accepted.
18 9 1608-WS, Develop Comprehensive Performance Rating (CPR) for Unitary HVAC, Phase 1,
sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be returned.
19 11 1493-TRP, “CFD Shootout Contest – Prediction of Duct Fitting Losses,” be awarded to
Zhiqlang Zhai and the University of North Carolina - Charlotte for a period of 18 months
at a total cost to ASHRAE of $20,000 each or ($40,000 total).
20 11 1517-TRP, “Validation of a Low-order Acoustic Model of Boilers and its Application for
Diagnosing Combustion Driven Oscillations,” be awarded to Secat, Inc. for a period of 18
months at a total cost to ASHRAE of $107,000.
21 11 1547-TRP, “CO2-based Demand Controlled Ventilation for Multiple Zone HVAC Systems,” be
awarded to the University of Nebraska Lincoln for a period of 18 months at a total cost to
ASHRAE of $112,829.
22 12 1583-TRP, “Assessment of Burning Velocity Test Methods,” to the National Institute of
Advanced Industrial Science and Technology (AIST) for a period of 18 months at a total
cost to ASHRAE of $80,000.
23 12 1596-TRP, “Ventilation and Indoor Air Quality in Retail Stores,” be awarded to University
of Texas-Austin for a period of 30 months at a total cost to ASHRAE of $1,408,356.
iv

5. ACTION ITEMS
RESEARCH ADMINISTRATION COMMITTEE (RAC)
JUNE 25, 26 & 30, 2010
Action Responsibility Summary of Action Page/
# status
1 Staff Add Iain Walker to the PMS roster for ASHRAE 3
Research Project 1515-RP. complete
2 Somasundaram Respond to South India request for feedback on
4
MORTS natural ventilation/cooling study. Provide the URP
complete
procedures.
3 Braun Draft revision text for consideration at Tech Weekend
meeting on proposed move of Model Research
6
Agreement from ROB to MOP.
4 Braun Prioritize TRPs to bid fall 2010
11
MORTS
5 MORTS Implement the RAC roster changes for 2010-2011
13
RECURRING ACTION ITEMS
(EACH MEETING)
Responsibility Summary of Action
Chair Report to Technology Council on RAC’s MBO Status.
Research Liaisons Remind all TC chairs and research subcommittee chairs in section that a
draft of all Work Statement and RTARs, and all later versions should be sent
to their Research Liaison for review before information is passed on to the
Manager of Research.
RPS (Primary) Review RTARs
RAS (Secondary)
RAS (Primary) Review Work Statements
RPS (Secondary)
RAS (Primary) Review TRPs and URPs
RPS (Secondary)
RPS (Primary) Review and revise the Society’s Research Implementation Plan based upon
(Secondary) accepted RTARs.
Subcommittee Report Status of assigned MBOs.
v

6. Chairs
Staff Distribute copies of Technology Council's Action Items and Motions affecting
RAC.
BOD ExO Report to the RAC Chair BOD's Actions and Motions affecting RAC.
Staff Forward international URPs to RAS Chair in addition to the cognizant TC and
Research Liaison.
RECURRING ACTION ITEMS
(ANNUAL MEETING)
Responsibility Summary of Action
Chair Invite new RAC members to meeting and any training sessions at meeting.
Incoming Chair Finalize MBOs and roster assignments. Set date for fall meeting.
RECURRING ACTION ITEMS
(WINTER MEETING)
Responsibility Summary of Action
RPS Plan workshop for new RAC members at the Annual meeting.
RPS Review Grant-In-Aid Applications
RPS Review New Investigator Award Nominations
RPS Review Homer Addams Award Nominations
MORTS Prepare semi-annual report to RAC by May 15.
RECURRING ACTION ITEMS
(FALL MEETING)
Responsibility Summary of Action
RAS Plan Research Workshop for Winter Meeting
RAC Decide if Spring meeting is needed and set date for Spring meeting.
RLs Review “Service to ASHRAE Research Award” nominations submitted TC
chairs and select best nomination for RAC consideration.
MORTS Prepare semi-annual report to RAC by December 15.
vi

7. LIST OF ATTACHMENTS
ATTACHMENT 1: BOD-EX presentation
ATTACHMENT 2: Research Manual changes
ATTACHMENT 3: AHRTI Consultant Report
ATTACHMENT 4: MBOs FY 10-11
ATTACHMENT 5: MORTS Semi-Annual Report
ATTACHMENT 6: 1493-RP Analysis Sheet
ATTACHMENT 7: 1517-RP Analysis Sheet
ATTACHMENT 8: 1547-RP Analysis Sheet
ATTACHMENT 9: 1583-RP Analysis Sheet
ATTACHMENT 10: 1596-RPAnalysis Sheet
ATTACHMENT 11: RL Section Report
vii

8. American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.
MINUTES
RESEARCH ADMINISTRATION COMMITTEE
JUNE 25, 26 & 30, 2010
MEMBERS PRESENT: GUESTS:
Lawrence Markel, Chair Carl Huber, Incoming Member
James Braun, Vice-chair Piotr Domanski, Incoming Member
Hakim Elmahdy, Chair RAS
Hugh Henderson, Chair RPS – 6/30 only
Sriram Somasundaram, RL Section 1.0
Iain Walker, RL Section 2.0
Raymond Cohen, RL Section 3.0
John House, RL Section 4.0
Jaap Hogeling, RL Section 6.0 ASHRAE STAFF:
George Jackins, RL Section 7.0 Claire Ramspeck, DOT
Richard Hermans, RL Section 8.0 Bruce Hunn, DSP
Carl Lawson, RL Section 9.0 Mike Vaughn, MORTS
Roberto Aguilo, RL Section 10.0 Donna Daniel, COOR
Stephen Szymurski, Consultant ARTI
Michael Brandemuehl, BOD Ex-Offcio
Tom Watson, Coordinating Officer
MEMBER ABSENT:
Danny Castellan, RL Section 5.0
Chris Scruton, CEC-PIER
Hywel Davies, Consultant CIBSE
A. CALL TO ORDER
Chair Markel called the meeting of the committee to order at 3:00 PM, Friday, June 25th.
B. REVIEW OF AGENDA
No changes to the agenda.
1

9. C. ACTION ITEM TRACKING AND PRELIMINARY REVIEW OF ACTION ITEMS
Action Items
RESEARCH ADMINISTRATION COMMITTEE
January 22, 23 & 27, 2010
Action Responsibility Summary of Action Status
#
1 Braun Convey RAC’s input/feedback on concept of
continuous maintenance ASHRAE Strategic Plan and
update timeline to Planning Subcommittee of Tech. Complete
Council
2 Braun Convey RAC’s feedback on Strategic Planning Gap
Analysis document to Planning Subcommittee of Tech. Complete
Council
3 Henderson, Incorporate the new design guide and special pub.
Staff guideline into the Research Manual Complete
4 Braun, Markel Draft changes to the ROB Model Research agreement
and Research Manual for consideration in
Albuquerque to account for new conference paper
deliverable; Announce these pending changes to TC Complete
research subcommittee chairs in Orlando.
5 Braun, Markel Draft plan for including 2010-2015 Research Strategic
Plan goals within RTARs and WSs before Albuquerque. Complete
6 Henderson, Add RTAR and WS evaluation forms to Research
Braun, Staff Manual Complete
7 Elmahdy, Develop draft duties checklist for PES/PMS for
Henderson consideration in Albuquerque. Appropriate checklist
will be sent by MORTS with proposals or progress Complete
reports.
8 Cohen, House Develop template for letter sent to TCs in response to
RTAR and WS decisions by RAC - point by point
rebuttal, reference to and inclusion of RTAR/WS Complete
evaluation sheets.
9 Henderson Refine procedures and criteria for the Homer Addams
Aguilo Award for consideration in Albuquerque. Complete
10 Henderson Send thank you letters to all non-winning Homer
Addams applicants Complete
2

10. 11 MORTS, Develop process for ranking projects to go out for bid
Markel, Braun, before March conference call.
Complete
Elmahdy,
Henderson
12 Staff Add Ex-Officio members of PMS (Co-funders, and
Research Liaison) to PMS roster for e-mail distribution Complete
of progress reports and other contract documentation
D. APPROVAL OF MINUTES
It was moved and seconded that,
(1) the draft minutes of the RAC 2010 January meeting in Orlando, Florida and the Spring
teleconference meeting be approved as drafted.
MOTION PASSED: 11-0-0 CNV (Unanimous voice vote)
E. CHAIR’S REPORT
A. Disposition of Motions from Last Meeting – all motions from Winter meeting that
required Tech Council or BOD approval passed except the funding motion for 1515-
TRP.
It is moved and seconded that,
(2) proposed research project 1515-TRP, “Thermal and Air Quality Acceptability in Buildings
that Reduce Energy by Reducing Minimum Airflow from Overhead Diffusers,” be
reconsidered for funding.
MOTION PASSED: 9-0-21 CNV
Action #1 <Staff>: Add Iain Walker to the PMS for 1515-RP.
Background:
A motion to fund this project failed to pass Technology Council in Orlando by a vote of 6-6-0 CV.
Since the proposal was written, University of California has obtained $250,000 in co-funding to
support the energy-conservation side of the RP-1515 study. The additional funding adds detailed
energy measurements to the ASHRAE project. It uses a set of existing buildings whose controls
are being modified to toggle low-minimum flows at the researcher’s volition. Funding has been
awarded from the California Energy Commission (CEC) and the work has already started. Low-
minimum operation is especially suitable for retrofits, and retrofitting existing buildings is a
priority for energy efficiency policy makers and the CEC. The project will determine energy
savings and payback rates. This CEC project does not, however, examine the interior airflow
circulation and occupant comfort issues that are addressed by the ASHRAE project.
B. New Action Items Assigned by Tech. Council:
1. AI#1 OR’10 – Update Committee MBOs and send to Watson prior to spring
1
Iain Walker abstained due to conflict and Roberto Aguilo abstained because he was out of the room for the
discussion.
3

11. meeting – Complete
2. AI#2 OR’10 – Review procedures with regard to 1515-TRP – Complete
3. AI#5 OR’10 – Provide Committee Input for Members’ First Newsletter -
Complete
4. RAC Input to ASHRAE Strategic Plan? – Tech C. Agenda Item for RAC – RAC AI #1
& 2.- Complete, 2010-2015 Research Strategic Plan is RAC current input
5. Policy needs for research that tests commercial products (1579-WS, 1361-RP)? –
Tech C. Agenda Item for RAC – Discussed complete.
C. New Members Council Referrals: Members Council Motion 41 (10/25/09 – South
India Chapter) – ASHRAE to study ancient buildings for unwritten concepts of
sustainability such as passive cooling, and natural ventilation – Assignment: RAC.
Sriram Somasundaram will work with the chapter.
Action #2 <Somasundaran, MORTS>: Respond to South India chapter request for a research
project to study on natural ventilation/cooling methods in historical buildings by
provifing the URP procedures.
D. New Information Items
1. Status on TechC Steering Committees (BIM, Bldg. Performance Metrics)
2. Proposed Environmental Health and Green Buildings Position Document
3. New Home Depot Filter Rating System
4. ASHRAE Energy Targets
E. MBOs 2009-2010
F. BOD EX-OFFICIO & COORD. OFFICER – BRANDEMUEHL & WATSON
Michael Brandemuehl addressed RAC and thanked them for their work, leadership, and
commitment to ASHRAE research. He also gave a Power Point presentation and it is included as
Attachment #1.
G. PROPOSED & POSSIBLE ROB, MOP, REFERENCE MANUAL, OR RESEARCH MANUAL
CHANGES
It is moved and seconded that,
(3) That Section 3.930 – Model Research Agreement of Volume 3: Standing Rules – Manuals
and Procedures of the Rules of the Board be modified as indicated below.
3.930 Model Research Agreement
ARTICLE IV - PAYMENTS
During the period of performance, the Society agrees to pay the sum of $ to the Institution in [(A)]
equal installments of $[B]. The first installment shall be paid on or within thirty days after the
execution of the Agreement. Subsequent payments shall be made within thirty days of the Society’s
acceptance of Progress and Financial Reports described in GENERAL CONDITION IV,
DELIVERABLES, during the term of the Agreement. In addition, a payment of $XX shall be made
contingent upon submission of the Final Report described in GENERAL CONDITION IV, and the
final payment of $XX shall be made contingent upon completion of all Services, the acceptance of
the Final Report and the receipt of the Research or Technical Paper described in GENERAL
CONDITION IV.
4

12. GENERAL CONDITION IV - DELIVERABLES
Progress, Financial and Final Reports, Research or Technical Paper(s), and Data shall constitute
the only deliverables (“Deliverables”) under this Agreement and shall be provided as follows:
a. Progress and Financial Reports
Progress and Financial Reports, in a form approved by the Society, shall be made to the Society
through its Manager of Research and Technical Services at quarterly intervals; specifically on or
before each January 1, April 1, June 10, and October 1 of the contract period.
Furthermore, the Institution’s Principal Investigator, subject to the Society’s approval, shall,
during the period of performance and after the Final Report has been submitted, report in
person to the sponsoring Technical Committee/Task Group (TC/TG) at the annual and winter
meetings, and be available to answer such questions regarding the research as may arise.
b. Final Report
A written report, design guide, or manual, (collectively, “Final Report”), in a form approved by
the Society, shall be prepared by the Institution and submitted to the Society’s Manager of
Research and Technical Services by the end of the Agreement term, containing complete details
of all research carried out under this Agreement. Unless otherwise specified, six copies of the
final report shall be furnished for review by the Society’s Project Monitoring Subcommittee
(PMS).
Following approval by the PMS and the TC/TG, in their sole discretion, final copies of the Final
Report will be furnished by the Institution as follows:
- An executive summary in a form suitable for wide distribution to the industry and to the
public.
- Two bound copies
- One unbound copy, printed on one side only, suitable for reproduction.
- Two copies on CD-ROM; one in PDF format and one in Microsoft Word.
c. HVAC&R Research or ASHRAE Transactions Technical Papers
One or more papers shall be submitted first to the ASHRAE Manager of Research and Technical
Services (MORTS) and then to the “ASHRAE Manuscript Central” website-based manuscript
review system in a form and containing such information as designated by the Society suitable
for publication. Papers specified as deliverables should be submitted as either Research Papers
for HVAC&R Research or Technical Paper(s) for ASHRAE Transactions. Research papers contain
generalized results of long-term archival value, whereas technical papers are appropriate for
applied research of shorter-term value, ASHRAE Conference papers are not acceptable as
deliverables from ASHRAE research projects. presentation at a Society meeting. The Technical
Ppaper(s) shall conform to the instructions posted in “Manuscript Central” for an ASHRAE
Transactions Technical or HVAC&R Research papers technical paper. The technical paper title
shall contain the research project number (XXXX-RP) at the end of the title in parentheses, e.g.,
(XXXX-RP).
5

13. All papers or articles prepared in connection with an ASHRAE research project, which are being
submitted for inclusion in any ASHRAE publication, shall be submitted through the Manager of
Research and Technical Services first and not to the publication's editor or Conferences and
Expositions Program Committee.
GENERAL CONDITION VII - PUBLICATION
The intent of the parties is to make the results of the Services available to, and for the benefit of,
the public. In view of their financial support of the Services, the Society shall own the exclusive
rights to publication of all Data, Research or Technical Papers, Progress, Financial and Final
Reports resulting from the project for the shortest of the following periods:
a. Until the Society gives the Institution written permission to publish the results, or
b. Until the Research or Technical Paper described in GENERAL CONDITION IV,
DELIVERABLES, is presented at a Society meeting published, at which time the Technical
Ppaper or derivative paper based on data resulting from the Services, may be published by
the Institution with acknowledgement to the Society, or
c. Until the period of one year has passed from the submission of said Technical Paper to the
Society at which time the Research or Technical Paper or derivative paper based on data
resulting from the Services, may be published by the Institution with acknowledgement to
the Society,
BACKGROUND: The above changes to the Model Research Agreement are required to account
for the new ASHRAE conference paper format, which only requires a single blind review and
would not be suitable as a deliverable for an ASHRAE sponsored research project.
MOTION PASSED: 11-0-0, CNV
It is moved and seconded that,
(4) the Research Manual also, be revised to account for following changes and as detailed in
Attachment #2.
Changes to the ROB Model Research agreement to account for new conference paper
format.
A plan has been drafted to include the 2010-2015 Research Strategic Plan goals within
RTARs and Work Statements.
A checklist for PES/PMS committee members have been developed and circulated. The
appropriate checklist will be sent by MORTS with proposals or progress reports.
A return letter had been developed by RAC that will be sent to TCs in response to RTAR
and Work Statement decisions- point by point rebuttal, reference to and inclusion of
RTAR/WS evaluation sheets.
The procedures and criteria for the Homer Addams Award haves been refined.
Guidelines for the development of special publications as ASHRAE research projects.
MOTION PASSED: 11-0-0, CNV
Action #3 <Braun>: Draft revision text for consideration at Tech Weekend meeting on
proposed move of Model Research Agreement from ROB to MOP.
6

14. H. RTAR REVIEW
RAC reviewed six RTARs submitted by TC/TGs for addition to the Society’s Research
Implementation Plan. One was accepted, one conditionally accepted, three returned and one was
rejected. The status of the RTARS after RAC review is provided below.
It is moved and seconded that,
(5) 1614-RTAR, Evaluation of Effectiveness of UV Systems, sponsored by TC 5.10, Kitchen
Ventilation, be returned.
MOTION PASSED RPS: 4-0-0, CNV
It is moved and seconded that,
(6) 1615-RTAR, Fault Detection and Diagnostic (FDD) Methods for Supermarkets, sponsored
by TC 7.5, Smart Building Systems, be accepted.
MOTION PASSED: 8-22-0, CNV
It is moved and seconded that,
(7) 1616-RTAR, Revise Load Calculation Applications Manual (2009), sponsored by TC 4.1,
Load Calculation Data and Procedures, be returned.
MOTION PASSED RPS: 4-13-0, CNV
It is moved and seconded that,
(8) 1618-RTAR, Literature Search and Risk Assessment for Establishing a Low Limit of Relative
Humidity Levels in Health Care Spaces, sponsored by TC 9.6, Healthcare Facilities, be
conditionally accepted.
MOTION PASSED: 10-14-0, CNV
It is moved and seconded that,
(9) 1619-RTAR, Data Center Gaseous Contamination Limits and Means of Monitoring,
sponsored by TC 9.9, Mission Critical Facilities, Technology Spaces and Electronic
Equipment, be returned.
MOTION PASSED RPS: 5-0-0, CNV
It is moved and seconded that,
2
Iain Walker and Hakim Elmahdy’s negative votes are because they believe there is no need for this research.
3
Sriram Somasundaram’s negative vote is because he feels this is not a research project.
4
Roberto Aguilo’s negative vote is because he does not feel there is a need for this research.
7

15. (10) 1621-RTAR, CHP Driving Rain: Impact on Durability, Indoor Humidity and Energy
Efficiency, sponsored by TC 4.4, Building Materials and Building Envelope Performance,
be rejected.
MOTION PASSED RPS: 4-1-0, CNV
I. WORK STATEMENT REVIEW
Eight work statements were submitted by the TCs for review. Two were conditionally accepted,
four were conditionally accepted, and six were returned.
It is moved and seconded that,
(11) 1434-WS, Refrigerated Facilities Doorway Infiltration Air Energy Reduction, sponsored by
10.5, Refrigerated Distribution and Storage Facilities, be returned.
MOTION PASSED RAS: 4-0-15 CNV
It is moved and seconded that,
(12) 1561-WS, Procedures to Adjust Observed Climatic Data for Regional or Mesoscale climatic
Variations, sponsored by TC 4.2, Climatic Information, be returned.
MOTION PASSED RAS: 4-16-0 CNV
It is moved and seconded that,
(13) 1566-WS, Equations to Estimate Evaporation Rates from Wetted Surfaces in Natatoriums
and Commercial/Industrial Buildings, sponsored by TC 8.10, Mechanical Dehumidification
Equipment and Heat Pipes, be returned.
MOTION PASSED RAS: 5-0-0 CNV
It is moved and seconded that,
(14) 1581-WS, Develop Alternate Setup Guidelines for Unitary Air Conditioner Test
Configurations Which Cannot Adhere to ASHRAE 37/ASHRAE 116 Specified Duct
Dimensions and External Pressure Tap Locations, sponsored by TC 8.11, Unitary and
Room Air Conditioners and Heat Pumps, be conditionally accepted.
MOTION PASSED: 8-0-0 CNV
It is moved and seconded that,
(15) 1587-WS, Improved Tools for Control Loop Performance Measurement and Evaluation,
sponsored by TC 7.9, Building Commissioning, be returned.
5
Roberto Aguillo abstained because he was not in the room during the discussion.
6
Richard Hermans voted against because he feels there should be more recommended bidders who are not work
statement authors.
8

16. MOTION PASSED RAS: 3-17-0 CNV
It is moved and seconded that,
(16) 1588-WS, Representative Layer-by-Layer Descriptions for Fenestration Systems with
Specified Bulk Properties such as U factor and SHGC, sponsored by TC 4.7, Energy
Calculations, be returned.
MOTION PASSED RAS: 4-0-0 CNV
It is moved and seconded that,
(17) 1592-WS, CHP Design Guide – Update to the 1996 Cogeneration Design Guide, sponsored
by TC 1.10, Cogeneration Systems, be conditionally accepted.
MOTION PASSED: 8-0-0 CNV
(18) 1608-WS, Develop Comprehensive Performance Rating (CPR) for Unitary HVAC, Phase 1,
sponsored by TC 8.11, Unitary and Room Air Conditioners and Heat Pumps, be returned.
MOTION PASSED RAS: 4-0-0 CNV
J. RESEARCH ADVISORY PANEL UPDATE
Jeffrey Spitler gave a brief presentation on the near final draft of the 2010-2015 Research
Strategic Plan and what will be presented to the TCs at the Research Subcommittee Chair’s
breakfast.
K. CONSULTANTS REPORT
1. AHRTI- see AHRTI report submitted by Steve Szymurski – Attachment #3.
L. RESEARCH SUBCOMMITTEE CHAIR’S BREAKFAST
a) Proposed Announcements
1. 2010-2015Research Strategic Plan – Near final draft
2. Opportunities for Collaboration & Knowledge Transfer (ARTI, CEC-PIER, CIBSE,
USGBC, others?)
3. 2010-2011 Service to ASHRAE Research Award nomination deadline
b) RL Reminders for TCs
See Meeting CD & FTP site for list of specific TC reminders.
7
John House voted against because in his opinion, the proposed research is not pre-competitive research. A great
deal of work has been done in this area and some of this work has been patented.
9

17. M. PLANS FOR FY 10-11 SOCIETY YEAR
a) Introduce new members of RAC
1. Piotr Domanski, Section 5
2. Carl Huber, Section 9
3. Chris Pyke, USGBC Consultant
4. Review SY 10-11 RAC MBOs (Attachment #4)
N. MORTS REPORT
MORTS Semi Annual Report - Highlights from the report were discussed and is included as
Attachment # 5.
O. TENTATIVE RESEARCH PROJECTS TO POTENTIALLY BID FALL 2010
At this point, we have 22 TRPs and probably additional WSs that we are reviewing in Albuquerque
and Tech Weekend (?) that are or may be ready for bid in fall 2010 or spring 2011. If just the 22
projects that are approved and ready now for bid in spring 2011 and all are awarded in Montreal,
they would add more than $2.0 million in additional funding commitments to FY11-12. As a result,
RAC will need to continue to prioritize the list of TRPs to bid on a regular basis. We also may need
to forgo or greatly constrain a fall bid solicitation in 2010 because we only have about $100k in
uncommitted funding for FY 10-11 if all six TRPs being considered at this meeting are funded.
1399-TRP, “Survey of Particle Production Rates from Process Activities in Pharmaceutical
and Biological Clean Rooms;” Responsible Committee: TC 9.11 (Clean Spaces)
1410-TRP, “Effect of System Chemicals Towards the Breakdown of Lubricants and
Refrigerants;” Responsible Committee: TC 3.02 (Refrigerant System Chemistry)
1413-TRP-R, “Developing Standard Procedures for Filling Climatic Data-Gaps for Use in
Building Performance Monitoring and Analysis;” Responsible Committee: TC 4.02
(Climatic Information)
1447-TRP, “Performance of Pressurized Stairwells with Open Doors;” Responsible
Committee: TC 5.06 (Control of Fire and Smoke)
1458-TRP, “Modeling Person-to-Person Contaminant Transport in a Mechanical
Ventilation Space;” Responsible Committee: TC 4.10 (Indoor Environmental Modeling)
1462-TRP, “Active Mechanisms for Enhancing Heat and Mass Transfer in Sorption Fluids;”
Responsible Committee: TC 8.03 (Absorption and Heat Operated Machines)
1495-TRP, “Effect of Lubricant on the Distribution of Moisture between the Vapor and
Liquid Phases of Refrigerants (Phase 1);” Responsible Committee: TC 3.03 (Refrigerant
Contaminant Control)
1499-TRP, “The Effect of Humidity on the Reliability of ICT Equipment in Data Centers;”
Responsible Committee: TC 9.9 (Mission Critical Facilities, Technology Spaces and
Electronic Equipment); Co-Sponsor: SSPC 90.1
1502-TRP, “User Interface Design for Advanced System Operation;” Responsible
Committee: TC, 1.4 (Control Theory and Application)
1529-TRP, “Full-Frequency Numerical Modeling of Sound Transmission in and Radiation
from Lined Ducts;” Responsible Committee: TC 2.6, Sound and Vibration Control
1550-TRP, “Thermal Performance of Insulating Coating;” Responsible Committee: TC
1.08 (Mechanical System Insulation)
1556-TRP, “Characterization of Liquid Refrigerant Flow Emerging from a Flooded
Evaporator Tube Bundle;” Responsible Committee: TC 1.03 (Heat Transfer and Fluid
Flow)
10

18. 1557-TRP, “Lab Comparison of Relative Performance of Gas Phase Filtration Media at
High and Low Challenge Concentrations;” Responsible Committee: TC 2.03 (Gaseous Air
Contaminants and Gas Contaminant Removal Equipment)
1564-TRP, “Measurement of Oil Retention in the Micro-channel Heat Exchangers;”
Responsible Committee: TC 8.04 (Air-to-Refrigerant Heat Transfer Equipment
1565-TRP, “Development of the ASHRAE Design Guide for Dedicated Outdoor-Air Systems;”
Responsible Committee: TC 8.10 (Mechanical Dehumidification Equipment and Heat
Pipes)
1580-TRP, “Study of Input Parameters for Risk Assessment of 2L Flammable Refrigerants
in Residential Air Conditioning and Commercial Refrigeration Applications;” Responsible
Committee: TC 3.01 (Refrigerants and Secondary Coolants)
1581-TRP, “Develop Alternate Set-up Guidelines for Unitary Air Conditioner Test
Configurations Which Cannot Adhere to ASHRAE 37 / ASHRAE 116 Specified Duct
Dimensions and External Pressure Tap Locations;” Responsible Committee: TC 8.11
(Unitary and Room Air Conditioners and Heat Pumps)
1584-TRP, “Assessment of Alternative Approaches to Predicting the Burning Velocity of a
Refrigerant;” Responsible Committee: TC 3.01 (Refrigerants and Secondary Coolants)
1592-TRP, “CHP Design Guide – Update to the 1996 Cogeneration Design Guide; ”
Responsible Committee: TC 1.10 (Cogeneration Systems)
1603-TRP, “Role of HVAC Systems in the Transmission of Infectious Agents in Buildings
and Intermodal Transportation;” Responsible Committee: TC 9.03 (Transportation Air
Conditioning)
1606-TRP, “Laboratory Testing of Flat Oval Transitions to Determine Loss Coefficients;”
Responsible Committee: TC 5.02 (Duct Design)
1613-TRP, “Update Climatic Design Data in Chapter 14 of the 2013 Handbook of
Fundamentals;” Responsible Committee: TC 4.2 Climatic Information
Action #4 <Braun, MORTS>: Prioritize TRPs to bid fall 2010.
P. TENTATIVE RESEARCH PROJECTS
It is moved and seconded that,
(19) tentative research project 1493-TRP, “CFD Shootout Contest – Prediction of Duct Fitting
Losses,” be awarded to Zhiqlang Zhai and the University of North Carolina - Charlotte for
a period of 18 months at a total cost to ASHRAE of $20,000 each or ($40,000 total).
(Attachment #6 )
MOTION PASSED: 11-0-0 CNV
It is moved and seconded that,
(20) tentative research project 1517-TRP, “Validation of a Low-order Acoustic Model of Boilers
and its Application for Diagnosing Combustion Driven Oscillations,” be awarded to Secat,
Inc. for a period of 18 months at a total cost to ASHRAE of $107,000. (Attachment #7)
MOTION PASSED: 12-0-0 CNV
11

19. It is moved and seconded that,
(21) tentative research project 1547-TRP, “CO2-based Demand Controlled Ventilation for
Multiple Zone HVAC Systems,” be awarded to the University of Nebraska Lincoln for a
period of 18 months at a total cost to ASHRAE of $112,829. (Attachment #8)
MOTION PASSED: 12-0-0 CNV
It is moved and seconded that,
(22) tentative research project 1583-TRP, “Assessment of Burning Velocity Test Methods,” to
the National Institute of Advanced Industrial Science and Technology (AIST) for a period
of 18 months at a total cost to ASHRAE of $80,000. (Attachment #9)
MOTION PASSED: 11-0-1 CNV
It is moved and seconded that,
(23) tentative research project 1596-TRP, “Ventilation and Indoor Air Quality in Retail Stores,”
be awarded to University of Texas-Austin for a period of 30 months at a total cost to
ASHRAE of $1,408,356. (Attachment #10)
MOTION PASSED: 10-0-2 CV
No action was taken on the following TRP for the reason listed or until more information was
obtained from the sponsoring TCs:
1. 1502-TRP, User Interface Design for Advanced System Operation
Status: Zero bids received. Sponsoring TC, 1.4, Control Theory and Application
Q. UNSOLICITED RESEARCH PROJECTS
No action was taken on the following URPs for the reason listed or until more information was
obtained from the evaluating TCs:
1. 1611-URP, “On the Association of Low Indoor Humidity in Schools with Children
Absenteeism,” Responsible Committee: TC 2.1 (Physiology and Human Comfort); Co-
Reviewers: None. Status: TC 2.1 recommended that ASHRAE not fund this project.
2. 1612-URP, “Environmental Analysis and Predicted Thermal Comfort in a Compressed Earth
Block (CEB) Structure: Compliance to ASHRAE ET* and Comparison with Conventional
Built Structures,” Responsible Committee: RAC (Research Administration Committee);
Co-Reviewers: None. Status: RAC declined fund after review.
3. 1617-URP, “Fan Noise Scaling and Statistics,” Responsible Committee: TC 5.1 (Fans); Co-
Reviewers: None. Status: TC 5.1 recommended that ASHRAE not fund this project.
12

20. 4. 1620-URP, “Buoyant Plume Models for Displacement Ventilation,” Responsible Committee:
TC 5.3 (Room Air Distribution); Co-Reviewers: None. Status: TC 5.3 recommended that
ASHRAE not fund this project.
5. 1622-URP, “Comparative Case Study of Energy Use Utilizing BIM for HVAC Design for Small
Commercial Buildings,” Responsible Committee: RAC (Research Administration
Committee); Co-Reviewers: None. Status: RAC declined fund after review.
R. RESEARCH LIAISON SECTION REPORTS
RL section reports are included as Attachment #11.
Action #5 < MORTS>: Implement the RAC roster changes for 2010-2011.
S. UNFINISHED BUSINESS
Certificates were given to Chair Larry Markel and Carl Lawson
T. NEW BUSINESS
None
U. NEXT MEETING
The next meeting of the Research Administration Committee will be one or two Teleconference
call in late September and/or early October.
ADJOURNED
The meeting of the Research Administration Committee adjourned at 9:05 AM, Wednesday, June
30, 2010.
13

21. Attachment #1
ASHRAE
Engineering the World We Live In
Presenter’s Name, ASHRAE position,

22. Attachment #1
Green Building Standard
• Developed by ASHRAE, IES and
USGBC
• Jurisdictional compliance option for
International Green Construction
Code – developed by ICC, ASTM
International and AIA
• Attempts being made to align with
Calif. green buildings standards
code
• SPC working on interim addenda
• Membership call ended March 31;
transition to SSPC effective July 1
• www.ashrae.org/greenstandard

23. Attachment #1
What’s Your Building EQ?
• Operation pilot underway
• 25 buildings from 10
owners/operators
• 17 provisional assessors
• Operational assessments to be
completed by May 30
• Assessments include
– Building characteristics
– Buildng energy quotient
– System energy breakdown
www.buildingeq.com

24. Attachment #1
What’s Your Building EQ?
• Asset rating development
being finalized
• Asset rating pilot to begin in
summer 2010
• Seven buildings identified for
pilot
• Full program launch scheduled
for early 2011
www.buildingeq.com

25. 35 Years of Energy Efficiency Attachment #1
Standard 90.1
• 14 face-to-face meetings
• 5 webinars since fall 2009
• 5 subcommittees: conference
calls average one/month
– 150 conference calls total
• 118 addenda processed
– 70 approved through
March 15
• On target for approval shortly
after this conference

26. Attachment #1
Technology Council
• Special Projects completed
– Energy Efficiency Guide for Existing Buildings: The Business
Case for Building Owners & Managers
– Indoor Air Quality Guide: Best Practices for Design,
Construction Commissioning
– Performance Measurements Protocols (June 2010)
• Special Project Underway
– $1.5 million NIST grant for ventilation and IAQ in retail
stores research
– Performance Measurements Best Practices

27. Attachment #1
Technology Council
• Refrigeration Committee compiled list of speakers for chapter
programs
– amorts@ashrae.net
• Research Administration Committee
– developed five-year research strategic plan with 11 strategic
goals
• maximize building performance
• energy efficiency
• indoor air quality
• Environmental Health Committee - developing Emerging Issue
Briefs
– Finalized Ventilation, Humidity Control and Health

28. Attachment #1
Technology Council
• New position document to be developed, Refrigerants
and Their Use in the Built Environment
• Standards -100 being revised
• TAC: expediting updates to 8 current publications
• Standard User Manuals under development for 2010
versions of Standard 189.1, 90.1, 62.1 and 62.2

29. Attachment #1
Advanced Energy Guidance
• More than 250,000 guides in
circulation
– 80 percent US, 8 percent Canada,
12 percent outside North American
• Small Healthcare Facilities
completed, 30 percent
improvement over 90.1-1999
• DOE recently approved AEDG 50
percent funding
– First guide to be small-med office
• Available for free download at
ww.ashrae.org/freeaedg

30. Attachment #1
Publishing and Education
Council
• New ASHRAE.org bookstore
• ASHRAE Handbook ONLINE
• Educational offerings tied to 189.1
• Enhancement of eLearning program

31. Attachment #1
Members Council
• Society level continues to be relatively stable over
52,000 members
• Strong growth continues in developing economies
membership
• Three new chapters, four sections, 13 student
branches formed

32. Attachment #1
Government Affairs
• Focus on coalition building
• Leadership in High Performing Building Caucus
– Participate in 6 other coalitions
• Zero Energy Commercial Building Consortium
– Public/private partnership at DOE
• Drafted legislation for training in operations/maintenance
• 15 Hill visits in past year, focus on education for Hill
• Biweekly newsletter to 1,000 people (ASHRAE.org/advocacy)

33. Attachment #2
RESEARCH MANUAL
REVISED: 06-24-200910-06-26
Albuquerque Mark-up.100626
Change Legend
Changes made by Hugh and Mike
Changes made by Larry
Changes made by Hugh and Jim
ii

34. Attachment #2
RECENT REVISIONS
Summary of Changes for 2010 Revision
Replaced obsolete language about Technical Papers with current publication options such as ASHRAE Transactions
Technical Papers and HVAC&R Research Papers
Added guidance about proposing Design Guides as part of ASHRAE Research Projects
Added example forms showing the critieria RAC uses to evaluate RTARs and Work Statements
Clarified the membership requirements for PES and PMS when projects have co-funding from outside organizations
Added a Quick Summary of PMS Chair responsibilities.
RESEARCH PROJECT MANUAL
OVERVIEW
The purpose of this manual is to present, in one document, all of the information and procedures needed by
individuals who initiate, approve, conduct, monitor and utilize ASHRAE research.
ASHRAE has been sponsoring research to advance the arts and sciences of HVAC&R for the benefit of the public
since 1919. It is a unique program that depends on voluntary funding and the many volunteers who plan and monitor
the research. ASHRAE research has grown steadily over the years to the current commitment of more than $10
million for over 100 projects. Research findings have truly benefited our members, our industry and the public. The
Research Administration Committee (RAC) is committed to finding ways to improve the operation of the system
and to focus research on those areas of technology critical to ASHRAE.
This document details all aspects of ASHRAE research projects from the strategic plan for the program to the
dissemination of the information generated. Sample forms and examples of well-done documents are included.
It is intended to supplement, not supplant, the official ASHRAE documentation such as the Rules of the Board, and
Manuals of Procedures.
The subject of Special Projects (projects sponsored by or co-sponsored by outside organizations) is not covered in
this manual. A document entitled "Policy and Procedures for ASHRAE Special Projects" covers this subject in
detail.
YOUR COMMENTS ARE WELCOME
Should you have a comment on this Research Manual, please submit it electronically to the ASHRAE Manager of
Research and Technical Services (MORTS).
E-mail: MORTS@ashrae.net
The MORTS will consolidate comments for RAC. RAC intends to maintain the Research Manual as a “living
document” and update it as it is needed and practical.
iii

35. Attachment #2
GLOSSARY OF ASHRAE RESEARCH ACRONYMS
ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers
BOD Board of Directors
DAL Director at Large
EX-O Ex-Officio Member from the Board of Directors
EXCOM Executive Committee
GIA Grant-In-Aid
HVAC&R Heating, Ventilating, Air-Conditioning and Refrigeration
IRP International Research Proposal
MOP Manual of Procedures
MORTS Manager of Research and Technical Services
NIA New Investigator Award
PI Principal Investigator
PES Proposal Evaluation Subcommittee
PMS Project Monitoring Subcommittee
RAC Research Administration Committee
RAS Research Activities Subcommittee
RAP Research Advisory Panel
RFP Request-For-Proposal
RIP Research Implementation Plan
RL Research Liaison
RP Research Project
iv

36. Attachment #2
RPS Research Planning Subcommittee
RTAR Research Topic Acceptance Request
SSPC Standing Standard Project Committee
TAC Technical Activities Committee
TC Technical Committee
TG Task Group
TRP Tentative Research Project
URP Unsolicited Research Proposal
WS Work Statement
v

37. Attachment #2
TABLE OF CONTENTS
OVERVIEW .......................................................................................................................................................... iiiii
GLOSSARY OF ASHRAE RESEARCH ACRONYMS ..................................................................................... iviii
TABLE OF CONTENTS .......................................................................................................................................viv
1. RESEARCH STRATEGIC PLANNING AND OVERALL APPROVAL PROCESS ....................................... 11
2. GUIDELINES FOR THE DEVELOPMENT OF SPECIAL PUBLICATIONS AS ASHRAE RESEARCH
PROJECTS ...........................................................................................................................................................3
3. RESEARCH IMPLEMENTATION PLAN &RESEARCH TOPIC ACCEPTANCE REQUESTS (RTARs) .....4
3.1 Relationship between TC/TG/SSPC and Society Research Plans ................................................................. 43
3.2 RTAR Submission and Approval Process ..................................................................................................... 55
3.3 Research Topic Acceptance Requests (RTARs) ............................................................................................ 77
3.4 Example RTAR Review Ballot Form used by RAC........................................................................................8
3.5 Example RTAR Review Summary Form used by RAC ................................................................................77
4. WORK STATEMENTS (WS) ............................................................................................................................ 10
4.1 Work Statement Development and Approval Process ................................................................................... 11
4.2 Work Statement Preparation .......................................................................................................................... 34
4.3 Work Statement Cover Sheet ......................................................................................................................... 34
4.4 Work Statement Outline ................................................................................................................................ 67
4.5 Tips for Writing an Effective Work Statement .......................................................................................... 1112
4.6 Example WS Review Ballot Form used by RAC .......................................................................................... 25
4.7 Example WS Review Summary Form used by RAC .............................................................................. 11126
5. PROJECTS APPROVED FOR BIDDING .......................................................................................................... 27
6. SOLICITED PROPOSALS ................................................................................................................................. 77
6.1 Evaluation of Solicited Proposals .................................................................................................................. 77
6.2 Instructions for Proposal Evaluation Subcommittee ...................................................................................... 88
7. UNSOLICITED RESEARCH PROPOSALS .................................................................................................. 1414
7.1 Evaluation of Unsolicited Research Proposal ............................................................................................ 1414
7.2 Guidelines For Unsolicited Research Proposals ........................................................................................ 1616
7.3 ASHRAE Cooperative Research Program for Developing Countries ....................................................... 2121
8. RESEARCH AGREEMENT ........................................................................................................................... 2222
9. PROJECT MONITORING .............................................................................................................................. 3232
9.1 Instructions for Project Monitoring Subcommittee ................................................................................... 3333
10. PROJECT COMPLETION ............................................................................................................................ 3938
11. DISSEMINATION OF RESULTS ................................................................................................................ 4140
vi

38. Attachment #2
APPENDIX 1: RESEARCH RELATED TO TECHNOLOGY TRANSFER ..................................................... 4241
APPENDIX 2: RECOMMENDED METHODOLOGY FOR PROJECTS WITH FIELD MONITORING ....... 4342
APPENDIX 3: GUIDELINES FOR THE USE OF COMPUTATIONAL FLUID DYNAMICS (CFD) ........... 4645
APPENDIX 4: SAMPLE WORK STATEMENT AND COVER SHEET .......................................................... 5049
vii

39. Attachment #2
1. RESEARCH STRATEGIC PLANNING AND OVERALL APPROVAL PROCESS
ASHRAE Research Strategic Plan
The ASHRAE Research Strategic Plan is updated every five years by the Research Advisory Panel with input
solicited from the TCs (and TGs, SSPCs and other committees sponsoring research projects), standing
committees/councils and from individuals and organizations outside ASHRAE but with the same or related interests
to ASHRAE. The Plan is approved by the Technology Council. The Society's Officers and Board members receive
counsel on the strategic plan from the members through the Region-Chapter organization and through the
Council-Committee organization.
The Society's Research Strategic Plan covers a five-year period. It is designed to be reviewed periodically and
revised as needed. The current Research Strategic Plan, which is available from ASHRAE Headquarters and posted
on the Research Page of the ASHRAE Web site, should be consulted for the latest information on the overall
research goals of the Society. The research priorities and broad themes/topics outlined in the strategic plan are
communicated to the TCs to guide them in their planning and development of specific research project topics.
Research Advisory Panel
The Research Advisory Panel consists of a mixed group of ten experienced design engineers, educators, policy
makers, and/or researchers who are all forward-thinking individuals appointed by the ASHRAE President. Their
mission is to review and update every five-years the Society’s Research Strategic Plan by examining research
frontiers and critical issues that may form barriers to progress and developing a strategic plan for the benefit of the
HVAC&R industry and the general public. They meet semi-annually and make recommendations to the Research
Administration Committee (RAC), TCs and others regarding research, technologies and concepts that the Society
should be investigating. Their work is of an advisory nature, and they work within the other procedures outlined in
this manual.
Research Priorities
Proposed research topics that address in part or whole the broad themes/topics of the Society’s Research Strategic
Plan will receive first priority in research funding if approved by RAC. Project topics not related to the strategic
plan can still be submitted for review and may be approved for funding if, in the opinion of RAC membership, the
topic is timely and needed,, but the odds of this type of approval are less.
Each year RAC develops a priority list of research topics for further development that have been proposed by TCs to
RAC in the form of a “Research Topic Acceptance Request (RTAR).” This list is called the “ASHRAE Research
Implementation Plan,” and it represents the Society’s efforts to implement the Research Strategic Plan’s goals.
In addition to projects originated by TCs in the form of RTARs and Work Statements, ASHRAE also supports
projects originated by individual researchers in the form of Unsolicited Research Proposal or International Research
Proposal. In either case, projects that address the goals of the ASHRAE Research Strategic Plan have a higher
probability of being approved for ASHRAE funding.
Research Classifications
ASHRAE Research Projects are classified as follows:
Basic and Applied Research, which constitute the majority of the projects and utilize the majority of the
research funding.
Advanced Concepts Research that has been allocated up to 10% of research funding.
Research Related to Technology Transfer as described in Appendix 1
1

40. Attachment #2
Research Approval Process for Projects Initiated by RTARs
(Note: Currently, for projects up to $100k only approval by RAC is needed. For projects between $100k and $200k
required approval by both RAC and Technology Council. Projects above $200k require approval by RAC,
Technology Council, and Board of Directors. The flowchart below will be revised to reflect the above change in the
approval level required.)
ASHRAE Research Project Priorization Process Flow Map - Revision 05/05/21
RAP developsStrategic Plan
RAC develops RTAR TC submits work statements
acceptance criteria based on approved
RTARs on Society
Research Implementation Plan
Modify Tech.
Council RAC Work
review Statement Ranking
Accept
New
Modify/Reject RAC
provides summary
Modify BOD report to Tech
Review Council
Accept
Accept Estimate of Research Previously Approved Tentative
Funds Available Research Project
RAC disseminates plan
& criteria to TC/TGs
Funds No Approved On-Hold
TCs Submits Available In TRPs List
RTAR Cycle
Yes
Selected work statements
RAC released for bid
Rejected Tech. Merit Returned
Review &
Ranking Bid Process, Review,
& TC Recommendation
Estimate of Next
No 2 nd Year Uncommitted
Rejection Research
Funds RAC Return/Reject
Bidder
Yes Approval
RTAR Dead Approve
Tech.
RAC Not Prioritized Return Council Reject
Funding Bidder Stop
Review Approval
Prioritized Approve
Required No
funding
Tech. Feedback >$120K
Council Return BOD Reject
Oversight Bidder Stop Yes
Review Approval
Prioritized RTARs Approve
Selected RTARs placed on
Society Research Implementation Plan Initiate
research project
2

41. Attachment #2
2. GUIDELINES FOR THE DEVELOPMENT OF DESIGN GUIDES AND OTHER SPECIAL
PUBLICATIONS AS RESEARCH PROJECTS
Background
ASHRAE research funding is sometimes used to fund “Design Guides.” The need for this funding has increased in
recent years because special publications funding – the traditional source of funding for practitioner publications – is
now only used when outside funding is available.
Policy
The Research Administration Committee (RAC) feels it is appropriate for approximately 10% of the research budget
to be used for developing “design” or “application” guides. The 10% number is not meant to be a strict allocation; in
some years research funding for design guide development may be significantly greater or less than 10%.
In submitting the RTAR requesting a design guide, the TC must make the case that this is appropriate for ASHRAE
research funding. Allocating research dollars to this purpose is appropriate as long as some (or all) of the following
criteria are met:
The design guide summarizes, combines, or integrates research results from “new” (less than 10 years old)
ASHRAE research project(s) or other new sources
The results have not been summarized anywhere else
There is a clear need to “boil down” or “present” the research findings in a more understandable form in order
for design engineers and other practitioners to adopt or use the findings or approaches.
The urgency to produce or update the design guide, respecting the ASHRAE strategic plan, should be justified.
If the proposed project is a design guide revision:
o Substantially new research, information, technologies, products, or approaches are lacking in the original
guide
o The original design guide is about 15 or more years old.
Design Guide Projects NOT appropriate for funding would include:
Editorial modifications to update references to outdated standards
Editorial modifications to adopt more contemporary language: (geothermal vs. ground source heat pumps;
cogeneration vs. CHP, green or LEED buildings, etc)
Some past, ongoing and proposed Design Guides (from MORTS report):
Underfloor Air Distribution Design Guide
Designer’s Guide for Ceiling-Based Air Diffusion
Laboratory Design Guide
Design Guide for Tall Commercial Buildings
1267-RP, Development Of An ASHRAE Design Manual For District Heating And Cooling Systems TC 6.02
1180-RP, Design Guide for Duct Systems, TC 5.2
TRP1369, Design Guidelines To Prevent Snow Causing Shutdown Of HVAC Systems TC 5.2
3

42. Attachment #2
3. RESEARCH IMPLEMENTATION PLAN &RESEARCH TOPIC ACCEPTANCE REQUESTS (RTARs)
3.1 Relationship between TC/TG/SSPC and Society Research Plans
Each TC (and TG, SSPC and other committee sponsoring research projects) should develop and maintain a long-
range research plan, which is a prioritized list of prospective research topics. These “Research Plans” should be
continually updated and documented in the TC’s minutes for the benefit of incoming Chairs and other interested
parties.
Research Topic Acceptance Requests (RTARs) are used by the TC to advance research topics from the TC’s long-
range research plans to the ASHRAE Research Implementation Plan. Among other things, the RTAR must
demonstrate the research topic supports the ASHRAE Research Strategic Plan.
Work Statements (WSs) are the means by which TCs transform approved topics on the ASHRAE Research
Implementation Plan into research projects, for which the Society solicits bids. Projects with WSs approved for
funding by the Society but not yet awarded to the contractor are referred to as Tentative Research Projects (TRPs).
Projects awarded to the contractor but not yet completed are classified as Research Projects (RPs).
Within ASHRAE the term “Sponsoring TC” is used to designate the committee which is putting forward first the
RTAR, then the WS, and is responsible for selecting the contractor (with assistance of a Proposal Evaluation
Subcommittee) and oversight of the project (with assistance of a Project Monitoring Subcommittee). Other
committees may assist the Sponsoring TC in this effort; they are referred to as Co-Sponsoring TC(s).
The products of ASHRAE research include improved standards, handbooks, guidelines, codes; special publications,
software, web-based tools; and papers and journal articles that advance HVAC&R science and technology.
ASHRAE research is the technical underpinning of the Society. It all starts with ideas for research to satisfy a
Society need, and these ideas generally originate in the TCs. The bottom-up process just described, and the
relationships between TC and Society research plans are summarized in the table below.
ASHRAE Research is the Technical Underpinning of the Society
7. Products of ASHRAE research (improved standards, handbooks, guidelines, codes;
special publications, software, web-based tools; papers and journal articles that advance
HVAC&R science and technology)
6. Research Projects (RPs), defined as projects awarded to the contractor but not yet
completed
5. Tentative Research Projects (TRPs), defined as projects with WSs approved for
funding by the Society but not yet awarded to the contractor
4. Work Statements (WSs), the means by which TCs transform topics into research
projects, for which the Society solicits bids
3. Research Topic Acceptance Requests (RTARs), used by TC to demonstrate topic
support to ASHRAE’s Research Strategic Plan, a prerequisite to advancing topics from
TC long-range research plans to the ASHRAE Research Implementation Plan. A means
to inform other interested TCs and solicit their support and ideas for the topic.
2. TC long-range research plan (list of research topics)
1. Idea for research to satisfy a Society need.
4

43. Attachment #2
3.2 RTAR Submission and Approval Process
a) Pick a topic that ranks highly on the TC’s long-range research plan (if topics have little support at the TC level
they are unlikely to be approved by the Society) and can be described in a manner that demonstrates clear support
of the ASHRAE Research Strategic Plan (Navigation for a Sustainable Future).
b) Do your homework:
Review the key literature and demonstrate you have done so by citing the key references.
Demonstrate a firm grasp of relevant prior work.
Clearly define the state-of-the-art and information gaps.
Define a valuable and doable objective.
Identify the specific goals served within the ASHRAE Research Strategic Plan, to what degree and why.
Clearly define the advancement to the state-of-the-art and provide quantitative estimates of the
improvement expected wherever possible.
Clearly define the justification and value to ASHRAE, being as quantitative and specific as possible.
Obtain TC vote and address all negative and abstention votes by providing the reasons and a solid response.
Provide realistic estimated project costs and duration.
Coordinate with other relevant TC and seek a letter of support from the interested TC Chairs.
Actively solicit interest among possible co-funding organizations and seek a letter of support from an
authorized representative. ASHRAE’s Manager of Research and Technical Services (MORTS) can assist
with this.
Provide ALL required information.
c) Work with your Research Liaison:
Have your RAC Liaison review the RTAR before the TC vote. Liaisons can identify reasons the RTAR
might be returned, so reduce cycle time to approval by obtaining this feedback before voting the RTAR
forward and submitting it to MORTS/RAC.
Make sure your Research Liaison is informed. A Liaison knowledgeable about your project is better able to
be a proponent for the approval of your project at RAC.
If your project is sufficiently unusual, controversial, or urgent notify, your Liaison that you intend to send a
TC emissary to the RAC meeting to speak directly to RAC on the project’s behalf, and to answer questions.
d) Submit RTARs by May 15, August 15 or December 15 to be considered by RAC at the Annual Meeting, Fall
Technology Weekend, or Winter Meeting, respectively.
e) There is no limit to the number of RTARs that a TC can submit. However, approved topics are taken off of the
Society’s Research Implementation Plan two years after approval unless a WS based on the RTAR has been
submitted. Therefore it is recommended that RTAR submittals be limited to those where timely WS submittal is
likely.
f) Since the purpose of submitting RTARs is inclusion of the topic in the Society’s Research Implementation Plan, it
is pointless to submit RTARs for topics already on the Society’s Research Implementation Plan that have been
submitted by another TC. If you have suggestions about such a topic on the Plan, you may contact the cognizant
TC Chair to discuss preparation of a joint Work Statement.
g) Topics that expire from the Society’s Research Implementation Plan may be resubmitted for approval to be
reinstated.
h) MORTS assigns I.D. numbers to submitted RTARs. Individual RAC members grade them “Priority”, “Accept”,
“Return” or “Reject”. MORTS distributes the consolidated grades and comments to all the RAC members, and
RAC convenes (Annual Meeting, Fall Technology Weekend, or Winter Meeting) and discusses the RTARs and
votes to “Accept”, “Conditionally Accept”, “Return” or “Reject” each RTAR.
“Accept” means RAC recommends to Technology Council that the RTAR be accepted.
5

44. Attachment #2
“Conditionally accept” means that only minor refinements to the RTAR are required, and when these have
been made to the satisfaction of the Research Liaison, then RAC recommends to Technology Council that
the RTAR be accepted without further consideration by the full RAC.
“Return” means that RAC generally supports the topic but the current RTAR is inadequate and the required
revisions are substantial enough that the full RAC must participate in reconsideration.
“Reject” means that RAC does not believe the topic is appropriate for ASHRAE research.
i) In the case of “conditional acceptance” by RAC, the Research Liaison has the discretion to determine whether a
full TC re-vote is required on the refined RTAR that is “accepted” by RAC.
j) If RAC recommends “Accept” and Technology Council agrees, then the topic is added to the Society’s Research
Implementation Plan. RAC members may still have comments or suggestions about Accepted RTARs. These
comments are conveyed to the TC in a letter from MORTS informing the Committee the RTAR has been
accepted. It is RAC’s intent to approve RTARs whenever possible. This means that an accepted RTAR is likely to
have comments, and the TC should address these when the WS is prepared.
k) RTARs may be returned to the TC, either because RAC or Technology Council voted to do so. Since these votes
occur within a matter of days, in either event the TC will receive a letter from MORTS within a month of the vote,
providing the comments that were the basis for returning the RTAR.
l) TC re-submitting a returned RTAR must conduct a full TC re-vote and reflect the results on the RTAR. In
addition, the RTAR must be returned with a cover letter that provides a point-by-point response to each RAC (or
Technology Council) comment explaining how the RTAR was revised in light of the comment or justifying no
change.
6

45. Attachment #2
3.3 Research Topic Acceptance Requests (RTARs)
The required format and content of RTARs is summarized below:
Unique Tracking Number Assigned by MORTS ____________________________
RESEARCH TOPIC ACCEPTANCE REQUEST (RTAR) FORM
(Generally 2 to 6 pages, with 10 pt Times New Roman font)
Sponsoring TC/TG/SSPC: __________________
Title:
(Concise as possible)
Applicability to ASHRAE Research Strategic Plan:
(For those RTAR submitted prior to July 2010, indicate which specific goal(s) on the ASHRAE Research Strategic
Plan 2005-2010 (Navigation for a Sustainable Future) this topic will address, to what degree, and why.
For those RTAR submitted after July 2010, if the RTAR will contribute to any of the 11 goals of the updated
ASHRAE Research Strategic Plan 2010-2015 (Navigation for a Sustainable Future), then indicate which goals the
topic addresses and how. Projects are not required to contribute directly to the 11 strategic goals, but those that do
will more likely be given a higher priority for funding when research funds are limited.)
Research Classification:
(Basic/Applied Research; Advanced Concepts; or Technology Transfer)
TC/TG/SSPC Vote: Reasons for Negative Votes and Abstentions:
(For –Against-Abstentions-Absent-Total) (Negative Votes)
(Abstentions)
Estimated Cost: Estimated Duration:
(Estimate total dollars) (Months to complete)
RTAR Lead Author Expected Work Statement Lead Author
(Name, e-mail address) (Name, e-mail address)
Co-sponsoring TC/TG/SSPCs and votes:
(List only those committees that have reviewed this RTAR and voted to support it)
Possible Co-funding Organizations:
(List only those organizations (name, contact information) that have reviewed this RTAR and expressed support)
Application of Results:
(Handbook chapters, special publications etc. to be affected by results of this project)
State-of-the-Art (Background):
(Briefly describe the amount and quality of past research, and quantify existing gaps)
Advancement to the State-of-the-Art:
(Provide an estimate – as quantitative as possible – of the improvement expected from this research [i.e. x% energy
reduction in product y or building type z, x% increase in heat transfer coefficient between y and z, or x% reduction
in design time to do y, etc.])
Justification and Value to ASHRAE:
(Identify by number, profession, or industry the ASHRAE members affected. State the likelihood and how the
improvement would be adopted by industry. Estimate the timeframe over which x% of society in total would be
affected. Indicate the likelihood of ASHRAE’s obtaining any intellectual property rights from this project.)
Objectives:
(List the project goals and succinctly state how this project will accomplish its intended advancement to the state-of-
7

46. Attachment #2
the-art [i.e. a computer simulation will be used to do x, a computer simulation will be developed for x and verified
using laboratory data from tests y and z, field test data will be obtained from x and used to do y])
Key References:
(List references cited in the state-of-the art section.)
8

47. Attachment #2
3.4 Example RTAR Review Ballot Form used by RAC
RAC members use the form below to record their review comments and initial disposition decision on the RTAR
prior to the RAC meeting to discuss the RTAR. The completed form is submitted to ASHRAE staff, who in turn
incorporates this information into the RTAR Review Summary form.
9

48. Attachment #2
Example RTAR Review Ballot Used by Individual RAC Members Prior to Meeting
Project ID 0007
Project Title Design on A Dime
Sponsoring TC TC 12.5
$250,000/24M
Cost / Duration
Submission History 1st Submission
Classifications: Research or Technology Transfer Basic/Applied Research
Tech Weekend 2010 Meeting Review Reviewer’s Name: AB
Check List Criteria Comments & Suggestions
Satisfied?
Is there a well-established need? The RTAR should include some level of literature review that This project would greatly benefit the handbook chapter
documents the importance/magnitude of a problem. If not, then the RTAR should be returned for noted but there is no mention of the related standard XXX in
N
revision. development.
Is this appropriate for ASHRAE funding? If not, then the RTAR should be rejected. Examples of
projects that are not appropriate for ASHRAE funding would include: 1) research that is more
appropriately performed by industry, 2) topics outside the scope of ASHRAE activities. Y
Is there an adequate description of the approach in order for RAC to be able to evaluate the
appropriateness of the budget? If not, then the RTAR should be returned for revision. Y
Is the budget reasonable for the project scope? If not, then RTAR could be returned for revision
or conditionally accepted with a note that the budget should be revised for the WS. Y
Have the proper administrative procedures been followed? This includes recording of the TC
vote, coordination with other TCs, proper citing of the Research Strategic Plan, etc. If not, then the
RTAR could be returned for revision or possibly conditionally accepted based on adequately Y
resolving these issues.
Decision Options Initial Additional Comments or Approval Conditions
Decision?
ACCEPT
COND. ACCEPT X
RETURN
REJECT
ACCEPT - Topic is ready for development into a work statement (WS).
CONDITIONAL ACCEPT Vote - Minor Revision Required - RL can approve RTAR for development into WS without going back to RAC once TC satisfies RAC's approval condition(s)
RETURN- Topic is probably acceptable for ASHRAE research, but RTAR is not quite ready.
REJECT Vote - Topic is not acceptable for the ASHRAE Research Program.
1

49. Attachment #2
3.5 Example RTAR Review Summary from RAC
When RAC meets, they use the RTAR Review Summary form below to help guide their discussion of the RTAR.
In many cases, a RAC member’s initial disposition decision on a particular RTAR may change after reading other
member’s comments on the summary form and after participating to the meeting discussion of the RTAR.
A final version of the review summary form, which reflects the discussion and final decision that was made by RAC
on the RTAR during the meeting, is developed and used as the basis for the return letter to the TC/TG/SSPC or
EHC.
1

50. Attachment #2
Example RTAR Review Summary Used by RAC during Meeting and for Return Letter to TC
Project ID 0007
Project Title Design on A Dime
Sponsoring TC TC 12.5
$250,000/24M
Cost / Duration
Submission History 1st submission as RTAR
Classifications: Research or Technology Transfer Basic/Applied Research
Winter 2010 Meeting Review RTAR SUMMARY SCORES & COMMENTS
Check List Criteria Comments & Suggestions
VOTED NO
Is there a well-established need? The RTAR should include some level of literature review that AB, CD, EF AB - This project would greatly benefit the handbook chapter
documents the importance/magnitude of a problem. If not, then the RTAR should be returned for noted but there is no mention of the related standard XXX in
revision. development. CD – Needs more references such as these that
were found online…
Is this appropriate for ASHRAE funding? If not, then the RTAR should be rejected. Examples of
projects that are not appropriate for ASHRAE funding would include: 1) research that is more
appropriately performed by industry, 2) topics outside the scope of ASHRAE activities.
Is there an adequate description of the approach in order for RAC to be able to evaluate the
appropriateness of the budget? If not, then the RTAR should be returned for revision.
Is the budget reasonable for the project scope? If not, then RTAR could be returned for revision
or conditionally accepted with a note that the budget should be revised for the WS.
Have the proper administrative procedures been followed? This includes recording of the TC
vote, coordination with other TCs, proper citing of the Research Strategic Plan, etc. If not, then the
RTAR could be returned for revision or possibly conditionally accepted based on adequately
resolving these issues.
Decision Options Initial Additional Comments or Approval Conditions
Decision?
ACCEPT DD, GB, RS,
KL, MJ, CZ,
COND. ACCEPT CK Must reference work from RP-1010 and RP- 656
RETURN AB, CD, EF,
REJECT
ACCEPT - Topic is ready for development into a work statement (WS).
CONDITIONAL ACCEPT Vote - Minor Revision Required - RL can approve RTAR for development into WS without going back to RAC once TC satisfies RAC's approval condition(s)
RETURN- Topic is probably acceptable for ASHRAE research, but RTAR is not quite ready.
REJECT Vote - Topic is not acceptable for the ASHRAE Research Program
1