Automated Document Distribution for mySAP PLM : Documents are an essential part of the PLM process and the risks associated with putting the wrong documents in the wrong people’s hands can be great. Consider that while tracking a production order within your mySAP solutions, you notice that a number of CAD drawings need to accompany the PO. That means someone will have to manually print the CAD drawings and individually attach them to the order. This creates a high margin for error: What if you send the wrong drawing? What if it’s an outdated design or even one that is still a work in progress? These kinds of errors cost organizations time and money. "It’s the Output that counts" Let's discover how to optimize document distribution within SAP !

1. Input Management & Document Output
Mangament for my SAP® PLM
SEAL Systems
16. Februar 2009

2. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

3. SEAL Systems
Leading provider for document output management solutions
•
Nearly 100 employees (70 in R&D and Project Engineering)
•
>800 installations in 30 countries worldwide
•
More then 400 projects with SAP integrations
•
4 Product lines: Plot/Print - Convert – mySAP® Integrations – Process
•
Engine
Offices in Darmstadt, Dortmund, Hannover, Nürnberg, Australia
•
(Melbourne), France (Paris) and USA (Maryville/Tn.)
Represented through partners Belgium, Denmark, Finland,
•
Switzerland, South Africa and the UK
ISO/EN 9001 certified
•
SEAL Systems – A World Class Partner for Digital Paper
3
Document Input Management & Document Output Management

4. The customers
PLOSSYS® netdome-solutions create benefit for
•
– Automotive Industry
– Machinery and Process Industry
– Healthcare
– Aerospace and Defense
– Electronic Industry
– Energy and Power Generation
– Transportation
Some of our Customers:
•
– ABB, Alstom, Ascom, Atlas Copco, Audi,
BMW, Bombardier, Bosch, Braun, Brose,
Conti, EADS, Hauni, INA, Kärcher, Karmann,
Komatsu, Kuka, Liebherr, Linde, MAN,
Mannesmann Rexroth, Meyerwerft, MTU,
OTIS, Pierburg, Porsche, Rheinbraun, Roche,
Siemens, SMS Demag, ThyssenKrupp,
Volkswagen, Wacker Chemie, ZF, ...
4
Document Input Management & Document Output Management

5. SEAL Systems - References
Aerospace, AutomotiveConstruction, Electronic, Healthcare Machinery Manu- Process, Transpor- Other
Defense Engineering High Tech facturing Utility/Energy tation
5
Document Input Management & Document Output Management Irish Rail

6. Typical document management functions
SAP DMS
Administration
Input Output
Create, Search, Classify,
Structure,… your
Procedures Procedures
documents
From SEAL Systems
From SEAL Systems
Mass Storage
System
SAP DMS
6
Document Input Management & Document Output Management

7. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

8. Input functions for mySAP®
• Data Migration and Document Loading: DMS Loader
– Fast, secure, reliable and transparent mass loading of documents into
SAP DMS
– Extended logging for easy error tracking and job repeating
– Validation function (only testing not really loading)
Most secure, reliable and transparent mass loading process
for SAP guarantees a fast and protected data migration
8
Document Input Management & Document Output Management

9. Input functions for mySAP®
FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/SAP_DMS_Loader_2/SAP_DMS_Loader_2.html
9
Document Input Management & Document Output Management

10. Input functions for mySAP®
• Application converters with integration into the SAP
conversion server: DPF4Convert
– Automatic creation of digital paper (PDF/A, PDF or TIFF) when a document
status is changed
– Support of all important office formats (WORD, EXCEL, PowerPoint, Visio, MS
Project)
– Support of all important CAD applications (AutoCAD, Inventor, ME-10,
Microstation, Pro/Engineer, Solid Edge, Solid Works, Unigraphics)
Guaranteed availability of an unchangeable, easy to view, long-term-
enabled archived format
10
Document Input Management & Document Output Management

11. Process Description for Conversion Server
Originals
Originals
DOC, XLS, DWG,
SAP MI, DFT, CDR, …
Long term formats
PDF, TIFF
DMS Copy Application file
Check in the created
out of the Content Server
PDF or TIFF
Document state is using SAP HTTP
changed e.g. to
SEAL Systems
released
Conversion Server
Trigger, to start
RFC Call
Application
Conversion RFC Server
Metadata
Converter
Transaction RFC Call
FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/DVS_Converttransaction/DVS_Converttransaction.htm
11
Document Input Management & Document Output Management

12. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

13. Output Functions for SAP®
• Direct printing and distribution of SAP controlled documents: DMS
Repro-Server, DMS R-GUI and PLOSSYS netdome
– Easy output of any DMS controlled document to any printer
– More comfort behind the DMS print button
– Stamping and watermarking of meta data or classification data during
the printing process
– Electronical document distribution (print to fax, mail, CD, web portal)
– Rule controlled document distribution
– Extended print functions for documents (scaling, rotating, queueing,
…)
– Set collation
Output management for SAP DMS documents
Document control through stamps and watermarks
The right document at the right time at the right place!
13
Document Input Management & Document Output Management

14. Output Functions for SAP® - Direct printing of DMS documents
FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/01Print_scen/SAP_DVS_RSingle/SAP_DVS_RSingle.html
14
Document Input Management & Document Output Management

15. Output Functions for SAP® - Stamp before View
• Stamping and Watermarking while viewing: DMS View Server
– Stamping and watermarking of PDF and TIFF documents
– Direct integration into the view/copy/check-out process of SAP DMS
– Server based solution
Same document control for viewed documents as for printed
documents!
15
Document Input Management & Document Output Management

16. Output Functions for SAP® - Stamp before View
FlashCAM Demo: http://www.sealsystems.de/_/DEMOS/COM/mySAP/03tools/SAP_DVS_RStamp/SAP_DVS_RStamp.html
16
Document Input Management & Document Output Management

17. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

18. Process Integrated Document Distribution
• Business Process Controlled document output: DMS PM, DMS
PO, DMS PUR
– Redirect the SAP spool output of the production order / purchase
order / maintenance order into the SEAL Systems documentlist, by
modifying the print programs
– Collect all documents/PRT‘s linked to the production order / purchase
order / maintenance order and add them to the list
– Transfer this documentlist to a SEAL DMS Repro server
– DMS Repro Server collects all needed files and data and generates a
standard output job for the document output management engine
– PLOSSYS netdome generates and spools outputcode for all standard
devices throughout the network, including stamps and watermarks
Create your shop floor papers in one step, including
watermark controlled information
Faster, cheaper and more secure then the mainly manual
processes of today
18
Document Input Management & Document Output Management

19. Process Integrated Document Distribution - Shop floor printing for Maintenance Orders
Select the maintenance order
Select the print function Shop floor papers
Define the output parameter and print
PRT documents of the operations
Documents of Equipments
Select the shop papersfunctional locataions
Documents of
Have a look to the SEAL Systems document list
19
Document Input Management & Document Output Management

20. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

21. Additional SAP integrations from SEAL Systems
• Document distribution, stamping, watermarking and
conversion processes not only for SAP DMS
– EASY DMS
– cFolders
– Records Management
• External output management solution for the SAP spool
system (BC-XOM integration)
21
Document Input Management & Document Output Management

22. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

23. Architecture & Backgrounds
CAD
CAD
CAD
CAD DMS View
DMS View
CAD
CAD DPF4Convert
DPF4Convert
DMS-CRFC
DMS-CRFC
CAD
CAD Desktop
Desktop
Windows
Windows
Files
Files
SD ERP PM ...
MM PP
EASY DMS
EASY DMS DMS Loader
DMS Loader
DVS
DVS
mySAP DMS-BOM RM-Loader
DMS-SDD DMS-PRO DMS-PUR DMS-PM ... RM-Loader
DMS-BOM DMS-SDD DMS-PRO DMS-PUR DMS-PM ...
Records
Records
DMS-Repro GUI RM-Print
DMS-Repro GUI RM-Print RM-View
Management RM-View
Management
cFolder
cFolder SEALSYSTEMS
DPF4cFolders
DPF4cFolders cProject
cProject
SAP Spool
SAP Spool DPF4BC-XDC
DPF4BC-XDC
BC-XDC
BC-XDC
BC-XOM
cFolders BC-XOM
cFolders
DVS Repro
DVS Repro
Export/Print
Export/Print
s
– Setprinting – Graphics format conversions
PLOSSYS – Watermarking – printing/device control
netdome – Scaling – Operating/Spooling ...
Digital output processes, e.g. CD-Archive, Mail, WebPortal ...
Traditional output processes, e.g. plotting, printing ...
23
Document Input Management & Document Output Management

24. Architecture & Backgrounds
• Complete integration of reproservices in SAP R/3 through
– Own business objects
• Output order, documentlist and list of recipients
– own BAPI function libraries
• Usage of the SAP security mechanism
• All functions from Release 3.1 to 4.7 (BAPI and CPIC interface)
• Full KPRO and conversion server support
SEAL Systems integrations into mySAP: Standardized and Complementary
SEAL Systems integrations into mySAP: Standardized and Complementary
24
Document Input Management & Document Output Management

25. Architecture & Backgrounds
• Original SAP GUI for users and customizing
• All GUIs, business objects and extensions are implemented
through transports
• All services are as BAPI functions available - for the fast
integration in customer specific processes and workflows
• Special interface to archive systems (COI, Easy, IXOS etc.)
SEAL Systems integrations into mySAP: Standardized and Complementary
SEAL Systems integrations into mySAP: Standardized and Complementary
25
Document Input Management & Document Output Management

26. Company Profile
Document Input Management
Document Output Management
Process Integrated Document Distribution
Add Ons for EASY DMS, cFolders & SAP Spool
Architecture & Backgrounds
Benefits at a Glance

27. Benefits at a Glance
• Save paper and time through digital distribution, direct connection
through view applications and direct output to local printers
• Save money and time through direct printing instead of repro
services
• Optimize your organisation: Use the whole mySAP PLM
functionality as an integrated process
• Fast and visible project results for the whole enterprise through
standardized software
Integrate your technical documents into your business processes
using SEAL Systems integrations for mySAP PLM
27
Document Input Management & Document Output Management

28. Benefits at a Glance
• Fast and secure data migration from existing archives
• Automatic creation of digital paper through state change based
conversion processes
• Digital Paper for the secure storage of application and scan
data
• Full integration into the business processes:
– Automatic creation of technical documentations
– Integrated output of complete paper sets (Production order,
Purchase order, Maintenance order, ...)
“If you have an existing R/3 infra structure, the costs for
a digital drawing archive are very small -
our exceptional high cost saving targets
have been by far exceeded”
E. Klöhn, Projektmanager RWE Rheinbraun.
28
Document Input Management & Document Output Management

29. Benefits at a Glance
+ Extent you SAP system to a powerful DMS solution for the
management and archiving of documents
+ Save the costs for an additional document management or PLM
solution
+ Integrate your documents into your business processes
+ Going live in a few weeks shows the effectivity of your SAP PLM
project to your users and your management
+ Create visibility for your PLM project
+ Extended user acceptance
+ Fast return of investment
=> Successful projects create successful people
29
Document Input Management & Document Output Management

30. SEAL Systems – The difference
• Most customers and references
• Complete product range
• Early adapter
• Most powerful team
• 25 years experience
• Best connections to SAP
SEAL Systems – No. 1 for document and information distribution
SEAL Systems – No. 1 for document and information distribution
for SAP DMS
for SAP DMS
30
Document Input Management & Document Output Management

31. www.sealsystems.com
slegru@sealsystems.fr
selmorabiti@sealsystems.fr
31
Document Input Management & Document Output Management