Roles, duties and responsibilities of ward nurses, nurse managers, nurse administrators in material management in a ward setting for bsc nursing students
2. Definition
Material management is the scientific technique concerned with
planning, organizing, and contorl of flow of materials from their
initial purchase to destination
-THOMAS F WALLACE AND JOHN R DOUGHERTY
4. RESPONSIBILITIES OF NURSE ADMINISRATORS/HEAD
NURSES
• He/she should have a sound knowledge of the
requirements of materials in each unit under his or her
department.
• Accountable for maintaining adequate equipment,
supplies, drugs and solutions in the ward for better patient
care.
• Formulates and maintains policy about procurement,
inventory control, maintenanace and condemnation
5. • Forecast the demands of supplies and equipments every
year and should submit request for purchase.
• Partcipate in the planning process of material
management along with top level management and the
purchasing committee and ensure the procurement of
quality materials.
• Responsible for coordinating all departments regarding
purchase and utilization of materials
6. • Maintaining inventory and stock of all items and supplies.
• He/she ensures that records of supplies and equipments
are accurate. It should be checked periodically.
• Arranging and assisting in audit of materials
7. • Arranging for condemnation of articles in accordance with
the down policies of the organization and maintaining a
dead stock register.
• Arranging for preventive maintenance wherever
necessary.
• Give feedback about the materials, regarding functioning
and quality to the purchase department.
8. • Orienting Nursing personnel on material management
policies from time to time.
• Evaluation the efficacy of the material management
system followed in particular Nursing unit
9. RESPONSIBILITIES OF NURSE ADMINISRATORS/HEAD
NURSES
• Monitoring and sustaining quality of material including
drugs and solutions.
• Issuing of items on the basis of "First" in First out", and
regular checking of expiry dates of drugs contribute
towards safety.
• Indenting, receiving, storing, checking and timely
replenishing of all necessary equipment, supplies, drugs
and solutions.
• Maintaining of emergency and buffer stocks.
10. • Head nurses should make sure that staff working in ward
know the economic use of materials.
• Arrange sessions to educate staff in the ward about the
economic use of supplies and equipment.
• The nurses must be vigilant and prevent the misuse of
materials.
• Maintain proper inventory control by giving the
responsibility to senior staff nurse.
11. Inventory Control
Quality Assurance
Cost Management
Patient Safety
Documentation and Record-keeping
Emergency Preparedness
Education and Training
Environmental Sustainability
Continuous Improvement
Resource allocation
