Roles, duties and responsibilities of ward nurses, nurse managers, nurse administrators in material management in a ward setting for bsc nursing students

1. MATERIAL
MANAGEMENT
BEEMAMOL HUSSAIN
40TH BSC NURSING
GOVERNMENT COLLEGE OF NURSING KOZHIKODE

2. Definition
Material management is the scientific technique concerned with
planning, organizing, and contorl of flow of materials from their
initial purchase to destination
-THOMAS F WALLACE AND JOHN R DOUGHERTY

3. Roles and responsibilities
of Nurses
in Material Management

4. RESPONSIBILITIES OF NURSE ADMINISRATORS/HEAD
NURSES
• He/she should have a sound knowledge of the
requirements of materials in each unit under his or her
department.
• Accountable for maintaining adequate equipment,
supplies, drugs and solutions in the ward for better patient
care.
• Formulates and maintains policy about procurement,
inventory control, maintenanace and condemnation

5. • Forecast the demands of supplies and equipments every
year and should submit request for purchase.
• Partcipate in the planning process of material
management along with top level management and the
purchasing committee and ensure the procurement of
quality materials.
• Responsible for coordinating all departments regarding
purchase and utilization of materials

6. • Maintaining inventory and stock of all items and supplies.
• He/she ensures that records of supplies and equipments
are accurate. It should be checked periodically.
• Arranging and assisting in audit of materials

7. • Arranging for condemnation of articles in accordance with
the down policies of the organization and maintaining a
dead stock register.
• Arranging for preventive maintenance wherever
necessary.
• Give feedback about the materials, regarding functioning
and quality to the purchase department.

8. • Orienting Nursing personnel on material management
policies from time to time.
• Evaluation the efficacy of the material management
system followed in particular Nursing unit

9. RESPONSIBILITIES OF NURSE ADMINISRATORS/HEAD
NURSES
• Monitoring and sustaining quality of material including
drugs and solutions.
• Issuing of items on the basis of "First" in First out", and
regular checking of expiry dates of drugs contribute
towards safety.
• Indenting, receiving, storing, checking and timely
replenishing of all necessary equipment, supplies, drugs
and solutions.
• Maintaining of emergency and buffer stocks.

10. • Head nurses should make sure that staff working in ward
know the economic use of materials.
• Arrange sessions to educate staff in the ward about the
economic use of supplies and equipment.
• The nurses must be vigilant and prevent the misuse of
materials.
• Maintain proper inventory control by giving the
responsibility to senior staff nurse.

11. Inventory Control
Quality Assurance
Cost Management
Patient Safety
Documentation and Record-keeping
Emergency Preparedness
Education and Training
Environmental Sustainability
Continuous Improvement
Resource allocation

12. THANK YOU