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Chapter 7
Numbering & Filing Systems
and Record Storage &
Circulation

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Numbering Systems
• Serial numbering
• Unit numbering
• Serial-unit numbering

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Filing Systems
• Alphabetic filing
• Numeric filing
• Terminal digit filing
• Middle digit filing

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Filing Equipment
• Open shelf file
• Lateral file
• Movable/compressible file
• Power filing machines
• Vertical file
• Visible file

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Open Shelf Filing

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Lateral File

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Movable File

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Power Filing Machine

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Vertical File

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Visible File

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File Folders
• Color-coding
• Fastener position
• Preprinted information
• Reinforcing, rounding, and scoring file
folders

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Filing Controls
• Charge-out system
• Chart tracking system
• Periodic audit of file area

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Circulation Systems
• Pneumatic tube
• Dumbwaiter
• Conveyor belt
• Facsimile machines (fax)
• Computers

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Security of Health Information
• Secured storage
• HIPAA regulations
• Record destruction by natural and
man-made disasters