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Leadership Academy
Principal Leadership Academy (PLA)

Opening School Tasks
The following checklist includes some of your leadership responsibilities when preparing for the opening of the new school year:

Elementary Secondary
Miscellaneous Miscellaneous
Meet with LD Superintendent/Director regarding concerns/priorities for Meet with LD Superintendent/Director regarding concerns/priorities for the
the school school
Get a list of current matters not yet completed from the outgoing principal Get a list of current matters not yet completed from the outgoing principal
Request copy of Local District calendar and handbook Request copy of Local District calendar and handbook
Establish personal goals and projects Establish personal goals and projects
Keep a record of what worked and did not work to use in planning for next Keep a record of what worked and did not work to use in planning for next
year’s opening year’s opening
Students Students
Ensure that all IEP’s are current and that students appropriately placed Ensure that all IEP’s are current and that students are appropriately
Order copies of the Parent-Student Handbook for all students programmed
Publicize new student summer registration dates Review Master Program Time Task Calendar with your APSCS to identify
Plan orientation for new students and parents possible student programming issues/concerns
Prepare PA student welcome announcement for the first day Order copies of the Parent-Student Handbook for all students
Mail packet to students and parents (in home language) containing new Publicize new student summer registration dates
student/kinder orientation, student room numbers, opening day procedures, Plan orientation for new students and parents
transportation and student drop off/pick-up information, welcome letter Arrange for student guides for new student orientation
from principal, and other necessary forms to be completed and returned to Prepare PA student welcome announcement for the first day
school Review/revise student schedules following the summer session
Review/Revise student seating arrangements and schedules for morning Mail packet to students and parents (in home language) containing new
assembly, recess, and lunch student orientation information, student schedule information, opening day
Contact feeder schools to determine which students may need additional procedures, transportation information, student parking application,
support or attention welcome letter from principal, and other necessary forms to be completed
Establish dates for school pictures and returned to school (check with mail unit regarding mailing student
Publicize Student Body fund-raising projects schedules)
Publicize school supplies (including uniforms) available in community Verify that student participating in athletic programs have completed
stores appropriate health clearances, etc. and all paperwork in on file
Contact feeder schools to determine which students may need additional
support or attention
Review dates for senior pictures and make sure information has been
mailed; establish dates for remaining grades and staff
Invite Leadership class to a meeting to introduce yourself and to discuss
goals/expectations for the school year
Publicize school supplies (including gym clothing) available in the Student
Store
LEARNING-CENTERED LEADERSHIP BEHAVIORS: Planning, Implementing, Supporting, Advocating, Communicating, and Monitoring

Leadership Academy


Faculty/Staff Faculty/Staff
Work with your LD Personnel Specialist to fill vacancies Work with your LD Personnel Specialist to fill vacancies
Check on status of textbook and instructional supply orders to make certain Review Master Program Time Task Calendar with your APSCS to identify
all orders arrive by the beginning of the school year possible programming issues/concerns that impact teacher assignments
Prepare opening remarks for staff – plan the focus, outcomes and Check on status of textbook and instructional supply orders to make certain
organization of meeting; include analysis of student achievement data all orders arrive by the beginning of the school year
Send a Welcome Back/Opening School letter to faculty and staff; include Prepare opening remarks for staff – plan the focus, outcomes and
schedule for teachers to work in their rooms organization of meeting; include analysis of student achievement data
Schedule Initial Planning/Stull Evaluation meeting to address teacher Send a Welcome Back/Opening School letter to faculty and staff; include
evaluation process schedule for teachers to work in their rooms
Assign co-administrators to assist with the observation, support, Schedule Initial Planning/Stull Evaluation meeting to address teacher
supervision, and evaluation of classroom instruction and teacher evaluation process
performance (Stull Evaluations) Assign co-administrators to assist with the observation, support,
Review District initiatives and plan appropriate presentations based on supervision, and evaluation of classroom instruction and teacher
staff needs performance (Stull Evaluations)
Make personal calls to new teachers to invite them to the new teacher Review District initiatives and plan appropriate presentations based on staff
orientation; assign mentor/buddy to each new teacher needs
Plan on-going training for new teachers Make personal calls to new teachers to invite them to the new teacher
Use LAUSD and Local District guidelines to ensure your schedule has the orientation
appropriate the number of instructional minutes per day; use this Assign mentors for new staff members, clarify responsibilities, and provide
information to determine amount of time that may be used to schedule on-going training
banked time for professional development Use LAUSD and Local District guidelines to ensure your schedule has the
Schedule faculty meetings, grade level/department, instructional meeting appropriate the number of instructional minutes per day; use this
dates for the year information to determine amount of time that may be used to schedule
Ensure that copies of standards of learning, curriculum guides, and other banked time for professional development
teacher resource materials are ready for distribution Schedule faculty meetings, grade level/department, instructional meeting
As a part of the opening packet, review/prepare a “Procedures for the First dates for the year
Day of School” handout to review at opening meeting Ensure that copies of standards of learning, curriculum guides, and other
Review teacher handbook for changes/revisions teacher resource materials are ready for distribution
Revise staff directory (email addresses) As a part of the opening packet, review/prepare a “Procedures for the First
Prepare Substitute/Itinerant teacher folder with bell schedules, emergency Day of School” handout to review at opening meeting
procedures, inclement weather schedules, and sample lesson plans Review teacher handbook for changes/revisions

LEARNING-CENTERED LEADERSHIP BEHAVIORS: Planning, Implementing, Supporting, Advocating, Communicating, and Monitoring 2

Leadership Academy



Faculty/Staff continued Faculty/Staff continued

Review and update the preferred substitute teacher list Revise staff directory (email addresses)
Plan the distribution of keys to teachers as they arrive on first day Prepare Substitute/Itinerant teacher folder with bell schedules, emergency
Develop a submission and publication schedule for the parent/school procedures, inclement weather schedules, and sample lesson plans
newsletter Review and update the preferred substitute teacher list
Determine school committees and develop a procedure for teacher Plan distribution of keys to teachers as they arrive on first day
assignment to school committees Develop a submission and publication schedule for the parent/school
Complete a calendar of school events newsletter
Assemble packets for opening faculty meeting Complete a calendar of school events
Arrange for opening day continental breakfast (PTA may provide Assemble packets for opening faculty meeting
assistance) Arrange for opening day continental breakfast (PTA may provide
assistance)
Parents
Parents
Meet with PTA leaders to determine meeting dates, fund-raising events,
faculty/staff recognition, parent newsletter article submission dates Meet with PTA leaders to determine meeting dates, fund-raising events,
Post pertinent contact information and information about the opening of faculty/staff recognition, parent newsletter article submission dates
school on hall way bulletin boards, in offices, on the Post pertinent contact information and information about the opening of
school marquee school on hall way bulletin boards, in offices, on the
Meet and welcome parents throughout the summer as they register their school marquee
child or visit the school Meet and welcome parents throughout the summer as they register their
Establish a system to assist parents on the first day (greeting, valet parking, child or visit the school
student registration, buses) Establish a system to assist parents on the first day (greeting, parking,
Arrange for translations for mailings/meetings for non-English speaking student registration, buses)
parents Arrange for translations for mailings/meetings for non-English speaking
Publish/Distribute a monthly calendar of events, repot card distribution, parents
parent meetings, etc. Publish/Distribute a monthly calendar of events, repot card distribution,
parent meetings, athletics, etc.


Leadership Academy



Building
Building
Inspect the buildings and grounds to make sure they are in good shape for
the opening of school; remove all graffiti Inspect the buildings and grounds to make sure they are in good shape for
Review summer cleaning schedule with Plant Manager the opening of school; remove all graffiti
Ensure that all communication devices (PA, two-way radios, and Review summer cleaning schedule with Plant Manager
bullhorns) are ready for use Ensure that all communication devices (PA, two-way radios, and bullhorns)
Test bell system and prepare bell schedule for the upcoming year are ready for use
Program bells for minimum and shortened days as well as banked time Test bell system and prepare bell schedule for the upcoming year
Ensure that all summer repair jobs are completed in a timely manner Program bells for minimum and shortened days as well as banked time
Check for completion of any technology work scheduled for summer Ensure that all summer repair jobs are completed in a timely manner
completion Check for completion of any technology work scheduled for summer
Work with technology support staff to assure proper functioning of all completion
available technology Work with technology support staff to assure proper functioning of all
Check to ensure that all classrooms are equipped with sufficient desks and available technology
chairs; order additional furniture if necessary Check to ensure that all classrooms are equipped with sufficient desks and
Arrange for the teachers’ lounges, restrooms and workrooms to be readied chairs; order additional furniture if necessary
before staff returns (cleaned, stocked, and inviting) Arrange for the teachers’ lounges, restrooms and workrooms to be readied
Service all copy machines so they are ready when teachers return before staff returns (cleaned, stocked, and inviting)
Determine room use availability for itinerant teachers Service all copy machines so they are ready when teachers return
Establish fire drill schedule for the year Determine room use availability for itinerant teachers
Publicize fall registration dates on school marquee Establish fire drill schedule for the year
Conduct final walk-through with plant manager Publicize fall registration dates on school marquee
Hold a thank you luncheon or provide treats for building and grounds Conduct final walk-through with plant manager
workers when summer cleaning has been completed Hold a thank you luncheon or provide treats for building and grounds
workers when summer cleaning has been completed


Leadership Academy



Budget (Fiscal Responsibility)

Request a District audit for the Imprest Account Budget (Fiscal Responsibility)
Review Student Body account
Review school budgets, recent financial statements and minutes from local Request a District audit for the Imprest Account and Student Body funds
school leadership decision-making group meetings to determine how/what Review Student Body accounts
decisions guided the spending practice Review school budgets, recent financial statements and minutes from local
Arrange for change of name(s) on bank signature cards through school leadership decision-making group meetings to determine how/what
administrative assistant (Imprest and Student Body funds) decisions guided the spending practice
Change approval information on P-Card to your name Arrange for change of name(s) on bank signature cards through
administrative assistant/financial manager (Imprest and Student Body
funds)
Change approval information on P-Card to your name
Meet with Student Body President, Leadership Sponsor and Financial
Manager to review ASB financial decisions made the prior school year
Request monthly deposits and expenses statements from Financial Manager


Leadership Academy

September
Principals and co-administrators are responsible for observing classroom instruction and monitoring school operations daily.
The following time task calendar includes some of your leadership responsibilities:
Faculty/Staff Faculty/Staff

Be highly visible in all phases of the school day; the message you send is Be highly visible in all phases of the school day; the message you send is
that no job or responsibility is too small or unimportant that no job or responsibility is too small or unimportant
Plan a presentation on Stull Evaluation process, share timelines, Plan a presentation on Stull Evaluation process, share timelines,
instructional goals, and accountabilities instructional goals, and accountabilities
Inform staff of emergency drill procedures, share District Bulletins Inform staff of emergency drill procedures, share District Bulletins
Calendar elections for CEAC, ELAC, School Site Council, etc. Calendar elections for CEAC, ELAC, School Site Council, etc.
Schedule instructional meetings/professional development Schedule instructional meetings/professional development
Review and ensure the implementation of LAUSD’s Discipline Foundation Review and ensure the implementation of LAUSD’s Discipline Foundation
Policy by all staff members Policy by all staff members
Assign student areas on playground/cafeteria Assign campus aides and administrative staff areas of supervision before,
Provide training in Schoolwide and District procedures that ensure a safe during and after school
and secure campus with all stakeholders Schedule instructional meetings/professional development
Launch system for staff/student recognition and Visit classes to become acquainted with students and to discuss academic
continue to implement throughout the year and behavior expectations
Establish a mentor/buddy system to support new and struggling teachers in Plan spirit assembly: provide seating chart and clear directions to staff and a
areas needed set of behavioral expectations for students
Visit classes daily to become acquainted with students and to discuss Meet with all co-curricular advisors/sponsors/coaches to review procedures
academic and behavior expectations. Now is the time to establish your and financial rules
presence! Meet with athletic director and each team to discuss District policy
Review/ establish process to select grade level chairs regarding “Victory with Honor”
Meet with coordinators to discuss roles and responsibilities Review roles and responsibilities of all coordinatorships with all
Meet with your instructional leadership team to review, revise, and sponsors/coaches/ deans/counselors; require each “coordinator” to complete
implement a test preparation plan; develop a comprehensive schedule for paperwork indicating acknowledgement of meeting and amount to be
the year (including test preparation, periodic assessments) received on a semester or season of sport basis; provide each with a copy of
Publish testing schedules and academic goals regularly the signed form
Publish athletic schedule/meetings
Publish graduation requirements monthly
Publish testing schedules and academic goals regularly


Los Angeles Unified School District | Human Resources Division | Leadership Academy

September

Students Students
Greet students as they arrive the first day Greet students as they arrive the first day
Prepare the welcoming announcement for the first day Prepare the welcoming announcement for the first day
Establish a system to assist students with their busing needs Establish a system to assist students with daily transportation (school buses,
Check student medical records to make certain their medications are present metro buses, student parking lot, etc.)
and secure Meet with school nurse to ensure that student medical records/ medications
Review system in place for assigning lunch eating areas are present and secure
Provide training in Schoolwide and District procedures that ensure a safe Publicize food options on campus (cafeteria, satellite kitchens, student
and secure campus with all stakeholders store, vending machines, free/reduced lunches, etc)
Publicize spirit assembly and expectations; involve leadership class in
Parents planning and implementation
Greet parents as they arrive on first day Acknowledge returning students who achieved Honor Roll status at the end
Establish a system to greet parents and record their entry on/ departure from of the previous school year
campus
Assign personnel to the parking lot or valet area to assist parents on the first Parents
day Greet parents as they arrive on first day
Send a letter to parents inviting them to attend Back to School Establish a system to greet parents and record their entry on/ departure from
Publicize methods of communicating with teachers campus
Provide training in Schoolwide and District procedures that ensure a safe Assign personnel to parking area to assist parents on the first day
and secure campus with all stakeholders Send a special letter to parents inviting them to attend Back to School
Publicize methods of communicating with teachers
Miscellaneous
Emphasize the importance of high visibility of all administrators/ out of Miscellaneous
classroom personnel during the opening day Emphasize the importance of high visibility of all administrators/ out of
Begin preparation for Norm Day by monitoring enrollment and attendance classroom personnel during the opening day
Hold Safety Committee meeting to review planning and preparation for Begin preparation for Norm Day by monitoring enrollment and attendance;
emergency drills use AT11 weekly
Look for evidence of the three R’s: Rigor, Relevance and Relationships Hold Safety Committee meeting to review planning and preparation for
Adopt the habit of reflecting daily on your practice to discover meaningful emergency drills
information that will help you to manage your time better and support Look for evidence of the three R’s: Rigor, Relevance and Relationships
student learning in a more relevant and consistent manner. Adopt the habit of reflecting daily on your practice to discover meaningful
information that will help you to manage your time better and support
student learning in a more relevant and consistent manner.



October
Complete Norm Day procedures (pre/post); Annual School Survey
Review system for collection of grades and distribution of Report Cards (5
week)
Complete Norm Day procedures (pre/post); Annual School
Begin data-driven budget planning meetings with representatives from all
Survey
stakeholders: provide timeline of meetings, address new programs
Review system for analysis of grades and distribution of “Unsatisfactory
Review system(s) in place for celebration of Halloween/Fall Festival
Notices” to parents of students in jeopardy of not meeting proficiency
Meet with administrator responsible and the senior class advisor to review
Begin data-driven budget planning meetings with representatives from all
major events for the year.
stakeholders: provide timeline of meetings, address new trends and needs
Send a letter home to share plans and expectations for participation in
based on data collection
Homecoming Activities; remind all of safety guidelines
Review system(s) in place for celebration of Halloween/Fall Festival
Meet with counseling staff to review system(s) for providing on-going
Publish, discuss and distribute earthquake preparedness bulletin
student guidance/planning to meet the A-G requirements
Meet with safety committee to review safe school plan
Publish, discuss and distribute earthquake preparedness bulletin
Monitor/participate in grade level meetings
Meet with safety committee to review safe school plan
Meet with leadership team to begin planning Back to School Night
Monitor/participate in department/SLC/PLE meetings
activities
Conduct emergency drills, training, and procedures according to District
Review Modified Consent Decree (MCD); meet with APEIS/ designee to
guidelines
discuss IEP schedule; review system(s) in place for identifying and
Meet with leadership team and administrator responsible to begin planning
addressing the needs of Students with Disabilities
Back to School Night activities
Continue support and guidance to new teachers and those requiring
Communicate to all stakeholders the duties and responsibilities of all out
additional support
of the classroom personnel
Conduct emergency drills, training, and procedures according to District
Set the tone for the Fall Pep Rally; work closely with staff, students, and
guidelines
parents to ensure that all safety concerns are addressed
Communicate to all stakeholders the duties and responsibilities of all out
Review Modified Consent Decree (MCD); meet with AP to discuss IEP
of the classroom personnel
schedule; research system(s) in place for identifying and addressing the
Continue to plan and implement differentiated data-driven professional
needs of Students with Disabilities
development plan; revise as on-going data indicates a change in trends
Continue to support and guidance to new teachers and those requiring
and/or needs
additional support
Monthly walk with Plant Manager to assess facility needs
Continue to plan and implement differentiated data-driven professional
development plan; revise as on-going data indicates a change in trends
and/or needs



November

Meet with your leadership team to monitor progress in meeting schoolwide Meet with your leadership team to monitor progress in meeting
goals and accountabilities. Revise plans, support, and resources based on schoolwide goals and accountabilities. Revise plans, support, and
analysis of on-going data collection resources based on analysis of on-going data collection
Review system for collection of grades and distribution of Report Cards Review system for collection of grades and distribution of Report
(10 week) Cards (10 week)
Review District information regarding parent conferences and update Review District information regarding parent conferences and update
school/parent conferences memos school/parent conferences memos
Review report card grades and comments by teacher Continue student/staff recognition program(s)
Review District policy memo regarding holiday parties, decorations, etc Publish procedures for inclement weather
Review enrollment trends for past 3 years and Norms to Allocate Review grades by teacher and department/SLC/PLE/Academies
Certificated Personnel Bulletin to begin preparations for the Re- Review enrollment trends for past 3 years and Norms to Allocate
Norming/Roadshow Certificated Personnel Bulletin to begin preparations for the Re-
Continue student/staff recognition program(s) Norming/Roadshow
Publish procedures for inclement weather Encourage schoolwide service projects
Meet w/ plant manager to plan holiday work schedule Meet w/ plant manager to plan holiday work schedule
Review Spring fundraising plans Review Spring fundraising plan
Meet with SAA and review budgets/control sheets. Prepare budget Meet with Financial Manager and review budgets/control sheets.
adjustments if necessary Prepare budget adjustments if necessary
Imprest Fund - Review and sign Bank Statement and Imprest Fund Imprest Fund - Review and sign Bank Statement and Imprest Fund
Reconciliation Reports on a monthly basis. Reconciliation Reports on a monthly basis.
Student Body - Review and sign Student Body Bank Statement & Reports Student Body - Review and sign Student Body Bank Statement &
on a monthly basis. Reports on a monthly basis.



December

Meet w/ plant manager to approve holiday work schedule Meet w/ plant manager to approve holiday work schedule
Review/monitor school budgets with SAA Review/monitor school budgets with administrator-in-charge and SAA
Review budget proposals with grade level chairs/coordinators Review budget proposals with department/SLC/PLE chairs or
Schedule classroom observations with your administrator, out of leads/coordinators
classroom personnel, grade level chairs, and/or teachers, etc.; look Schedule classroom observations with each of your administrators; look
fors: differentiated/scaffolding instruction which addresses the fors: differentiated/scaffolding instruction which addresses the needs of
needs of strategic and intensive students strategic and intensive students
Plan holiday social for staff (optional) Plan holiday social for staff (optional)
Review winter holiday programs and schedules Review winter holiday program and assemblies schedules
Research system(s) in place for identifying and addressing the Monitor periodic assessments
needs of GATE Students Research system(s) in place for identifying and addressing the needs of
Continue to monitor enrollment figures to determine class GATE Students
schedule adjustments in the event of Spring renorming Observe counselors when they are visiting classes or summoning students
Purchase of gifts for office, custodial staff, and A-Team to discuss spring semester; look fors: evidence of personalization; access
(optional) and equity
Monitor effectiveness of campus supervision assignments Compose and send letter inviting parents to the Financial Aid Workshop.
Continue to supervise valet area before and after school Assisting parents in this process will help all student obtain the maximum
available aid for college
Ensure that the college counselor plans the date and program for the honor
society induction
Begin elementary or middle school orientation programs for students
Continue to monitor enrollment figures to determine class schedule
adjustments in the event of Spring renorming
Review final exam schedule
Prepare 15 week progress reports
Distribute spring teacher schedules
Schedule midyear locker cleanup
Coordinate the purchase of gifts for office and custodial staff; purchase
gifts for A-Team (optional)
Monitor effectiveness of campus supervision assignments



January

Participate in updating the Single Plan for Student Achievement (SPSA)
Participate in updating the Single Plan for Student Achievement (SPSA) Review staff instructional performance; all teachers in need of
Review staff instructional performance; all teachers in need of improvement should be identified; provide on-going guidance and support
improvement should be identified; provide on-going guidance and support for their improvement
for their improvement Review each department’s/SLC’s/PLE’s progress on curriculum initiatives
Review/monitor teacher progress toward meeting grade level improvement Renorming: have supports in place for staff and parents; plan your
goals conversations with staff and parents
Renorming: have supports in place for staff and parents; plan your Prepare exam week schedule and a statement about expectations
conversations with staff and parents Review system for collection of grades and distribution of Final Report
Prepare for the Roadshow; involve administrative team in process and Cards
allow to attend to build capacity Prepare for the Roadshow; involve administrative team in process and
Monitor Intervention Program allow to attend to build capacity
Research the system(s) in place for ensuring compliance with Research the system(s) in place for ensuring compliance with the Williams
the Williams Settlement Settlement
Review EL portfolios to discern status for redesignation Review EL portfolios to discern status for redesignation
Observe teachers in Intervention Program Observe teachers in Intervention Program
Host a math/literacy/science instructional night Randomly review senior cumulative records to determine if they are close
Prepare weekly bulletins to completing A-G requirements
Engage and utilize community services/organizations to build reciprocal Host an SLC/PLE instructional night
relationships Prepare weekly bulletins
Update the list of things to do before culmination and begin to prepare Engage and utilize community services/organizations to build reciprocal
Assess new teacher orientation program relationships
Look for opportunities to give office staff and custodians public Update the list of things to do before graduation and begin to prepare
acknowledgement Meet with plant manager to plan for spring sports and outdoor activities,
Assess the status of school supplies and prioritize needs field maintenance and improvement will ensure that all teams have a safe
and appropriate place to practice and play
Assess new teacher orientation program
Look for opportunities to give office staff and custodians public
acknowledgement
Assess the status of school supplies and prioritize needs



February

Review student grade trends using DSS and SIS (guided session activity) Review all second semester class sizes, teaching assignments and program
Utilizing the Roadshow information and the UTLA Bargaining changes; note number of preparation periods given to new teachers
Agreement to meet with the Chapter Chair to design the matrix Review student grade trends using DSS, SIS and ISIS (guided session
Review system in place for Matrix development utilizing the Roadshow activity)
information Review grades by teacher, department/SLC/PLC to identify areas of
Check status of school supplies concern
Send registered letters home to parents of seniors who are in danger of
failing; provides opportunities to take additional courses at colleges and
Research and observe the system(s) in place for staff assignments; review adult schools to earn credits for graduation
teacher preference sheets Utilizing the Roadshow information and the UTLA Bargaining Agreement
to design the master schedule; ensure that department chairs, chapter chairs,
Plan and participate in culmination/graduation coordinators and leads have opportunities for input
Conduct a discipline conference with a parent and student Continually review Master for access and equity issues/concerns
Observe an IEP, SST and LAT meeting with an appropriate administrator Schedule singleton courses, special programs and seniors first
Research and observe the system(s) in place for staff assignments; review
Attend all meetings; for meetings in which you are responsible, prepare teacher preference sheets
and distribute agendas prior to meetings Send students earning honor-roll status a letter of congratulations each
Prepare weekly bulletins semester
Meet with Plant Manager to discuss spring cleaning schedule Hold an Honor Roll Assembly; send special letter home inviting parents of
recipients
Observe an IEP, SST and LAT meeting with an appropriate administrator
Identify students with attendance issues and who are potential dropouts
using the “Early Alert Program” in DSS
Attend all meetings; for meetings in which you are responsible, prepare
and distribute agendas prior to meetings
Prepare weekly bulletins
Meet with Plant Manager to discuss spring cleaning schedule



March

Prepare for parent conferences following District guidelines and Review PHABO parent conference procedures and guidelines
procedures Review progress report policy regarding parent notification of possible
Review progress reports prior to teacher distribution fails
Review “Safety Plan” ensuring all staff knows their roles and Review “Safety Plan” ensuring all staff knows their roles and
responsibilities responsibilities
Review: Periodic Assessment; state testing procedures/guidelines Review: Periodic Assessment; state testing procedures/guidelines
Develop testing bulletin/calendar with Testing Coordinator to identify Develop testing bulletin/calendar with Testing Coordinator to identify
needs (rooms, materials, Special Education guidelines, snacks, test needs (rooms, materials, Special Education guidelines, snacks, test
preparation, proctors) preparation, proctors)
Review budget and monitor expenditures for non-carryover funds Review budget and monitor expenditures for non-carryover fund
Evaluate this year’s budgeting expenditures in light of student achievement Evaluate this year’s budget expenditures in light of student achievement
goals and vision goals and vision
Meet with parent groups and staff to develop a needs assessment Monitor attendance trends, room use, etc. to complete the following:
Monitor attendance trends, room use, etc. to complete the following: enrollment forecast analysis, matrix, ordering materials, textbooks, and
enrollment forecast analysis, matrix, ordering materials, textbooks, and supplies
supplies Begin conversations with personnel specialist regarding staffing
Begin conversations with personnel specialist regarding staffing Schedule final Stull visits and post observation conferences/conversations
Gather data for preliminary matrix (include elected out of classroom with staff
position) Begin to prepare for Child Abuse certification due in April
Schedule final Stull visits and post observation conferences/conversations Prepare for Open House activities
with staff Continue student conditioning in preparation for Physical Fitness Exam
Begin to prepare for Child Abuse certification due in April Continue to work with APSCS on Master Schedule needs (REF-1469.4)
Prepare for Open House activities Research the system(s) in place for the prom (include collection of fees,
Continue student conditioning in preparation for Physical Fitness Exam locale, dress code)
Begin preparations for Summer Programs Establish Advanced Placement exam schedule
Monitor intervention programs Establish scholarship and awards committee
Prepare for culmination (determine activities, calendar, committee, Complete the summer session/programs bulletin with course options
determine number of culminations) Meet with athletic coaches regarding summer practice schedule
Establish retention system (parent notification and conference schedule)



April


Review plant manager and custodial staff schedule (i.e. summer program, Review plant manager and custodial staff schedule (i.e. summer program,
deep cleaning) deep cleaning)
Recognize classified staff during “Classified Appreciation Week” (in Recognize classified staff during “Classified Appreciation Week” (in
April) April)
Physical Fitness Exam Physical Fitness Exam
Begin preparation for Textbook/Equipment Inventory Begin preparation for Textbook/Equipment Inventory
Prepare to celebrate “Teacher Appreciation Week” in May Prepare to celebrate “Teacher Appreciation Week” in May
Continue discussions with personnel specialist regarding staffing Review graduation procedures
Continue preparing for final staff evaluations (classified/ certificated) Review 15 week grades
Hold elections for positions of full time coordinators or deans Notify parents of senior progress toward graduation via senior letter
Meet with UTLA Chair to discuss matrix Establish graduation committee that includes parents and students
Plan for the reorganization of students Continue discussions with personnel specialist regarding staffing
Conduct spring emergency drill Hold elections for positions of full time coordinators or deans
Continue planning for the testing process Continue preparing for final staff evaluations (classified/ certificated)
Using budget guidelines, continue spending non-carryover funds (i.e. Schedule a meeting with the senior class awards selection committee
ordering fall supplies) Conduct spring emergency drill
Hold Open House according to district Schedule Continue planning for the testing process
Contact LD Staff Relations’ person for updates Using budget guidelines, continue spending non-carryover funds (i.e.
Continue preparations for culmination activities ordering fall supplies)
Hold Open House according to district Schedule
Post out of class (off norm) positions for May election



May

Review culmination activities Plan the end of the year staff meeting/celebration
Plan the end of the year staff meeting/celebration Plan the recognition of school volunteers, stakeholders, parent groups,
Plan the recognition of school volunteers, stakeholders, parent groups, etc.
etc. Evaluation of administrators and teachers (refer to Staff Relations
Evaluation of administrators and teachers (refer to Staff Relations guidelines)
guidelines) Begin to prepare a report listing goals for the year and
Begin to prepare a report listing goals accomplished this year to share accomplishments to share at end of the year meeting
at end of the year meeting Begin to sign certificates, diplomas, etc.; use the time devoted to this
Begin to sign award and culmination certificates, etc.; use the time task as an opportunity to think about each student. How many do you
devoted to this task as an opportunity to think about each student, so know well? Finding that you may not know many should serve as
you can say something positive, if applicable. motivation to spend more time with students
Prepare to send retention notices to parents Advanced Placement exams are often a logistical challenge, ensure
Begin to organize notes and information needed to complete and issue that there are isolated and secure testing rooms.
Final Evaluations to staff Ensure that adequate supervision and security have been secured for
Complete and distribute school-closing procedures the Senior Prom
Prepare to discuss staff reduction with staff and the individuals who Senior fail and retention notices to parents
may be affected (contact Staff Relations and Personnel Specialist to Begin to organize notes and information needed to complete and issue
ensure that correct information is being disseminated) Final Evaluations to staff
Continually provide updates regarding staff reduction Complete and distribute school-closing procedures
Follow matrix timeline Co-curricular activities: do you need new or additional coaches or
Monitor CST/CAT6 testing sponsors?
Plan final report card dissemination Prepare to discuss staff reduction with staff and the individuals who
Meet with your school fiscal specialist to review all budgets and the may be affected (contact Staff Relations and Personnel Specialist to
spending of non carryover funds ensure that correct information is disseminated)
Order supplies for the coming year Continually provide updates regarding staff reduction
Follow matrix timeline
Monitor CST/CAT6 testing
Plan final report card dissemination
Meet with your school fiscal specialist to review all budgets and the
spending of non carryover funds
Order supplies for the coming year



June

Post matrix by June (or 4 weeks prior to the ending of a track) Post matrix (or 4 weeks prior to ending of a track)
Review final grades by teacher and grade level Review final grades by teacher and department/SLC/PLE (use MR24)
Recognize faculty and staff retirees for their lengths of service to by department, class, etc.
education Recognize faculty and staff retirees for their length of service to
Acknowledge faculty and staff service to school (reduction in staff) education
Finalize culmination activities Acknowledge faculty and staff service to school (reduction in staff)
Implement final report card dissemination procedures Prepare and publish final examination schedule (walk classes during
Finalize school culmination procedures final exams to ensure fidelity and efficacy)
Prepare speech for culmination and attend rehearsals Develop deadlines for the submission of grades and failure lists
Final preparation for summer school Meet with graduation committee to establish protocol
Meet with plant manager to finalize the summer cleaning and painting Finalize graduation procedures and logistics
schedule Prepare speech for graduation and attend rehearsals
Develop preliminary plans for the opening of school Implement final report card dissemination procedures
Continue thinking of strategies to improve your underserved Organize final locker clearance
population’s achievement Plan and organize awards assembly (especially for seniors)
Plan professional development calendar for the upcoming school year Finalize summer session
(faculty, departmental, grade level, committee meetings) Meet with plant manager to finalize the summer cleaning and painting
Evaluate school closing procedures schedule
Clear all outstanding encumbrances so they do not roll over to the 09- Develop preliminary plans for the opening of school
10 school year Continue thinking of strategies to improve your underserved
Submit all Imprest claim forms by 06/30/09 population’s achievement
Survey families: returning/not returning in fall; new Pre K or K Plan professional development calendar for the upcoming school year
Schedule for office summer hours; enrollment dates for new students (faculty, departmental, grade level, SLC, PLE, committee meetings)
Schools changing from multi-track to single track – realign office Evaluate school closing procedures
personnel responsibilities Clear all outstanding encumbrances so they do not roll over to the 09-
Summer certification of payroll 10 school year
Schedule reflection time. Reflection is crucial to effective leadership Submit all Imprest claim forms by 06/30/09
Schedule for office summer hours; enrollment dates for new students
Schools changing from multi-track to single track – realign office
personnel responsibilities
Summer certification of payroll
Schedule reflection time. Reflection is crucial to effective leadership


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