Life used to be simple – information was very well structured, lived in a handful of well-managed physical and electronic repositories and the life of the Records Manager was straightforward. Over the past decade, organizations have amassed vast quantities of business information, dispersed and scattered – each with its own regulatory and legal requirements causing organizations to be behind when it comes to governing their information assets. Progressing to information governance should not be deferred.

1. #AIIM14
#AIIM14
#AIIM14
Informa(on
Governance…
the
future
of
the
industry
through
the
looking
glass...
Bassam
Zarkout
CTO
|
RSD
@bzarkout

2. www.aiim.org/infochaos
Do
YOU
understand
the
business
challenge
of
the
next
10
years?
This
ebook
from
AIIM
President
John
Mancini
explains.

3. #AIIM14
Informa(on
Governance
Pains
Increasing
Compliance
Mandates
Increasing
Compliance
Debt
Growing
Volume
Challenges
Increasing
Challenges
to
Current
Solu(ons

4. #AIIM14
Informa(on
Governance
Programs
Corporate
Informa(on
Governance
Program
Measure
and
Maximize
InformaBon
Value
Measure
and
MiBgate
InformaBon
Risk
Measure
and
Minimize
InformaBon
Cost
Legal
Corporate
IT
Line
of
Business
Compliance
and
RM

5. #AIIM14
Informa(on
Lifecycle
OperaBonal
Usage
of
Content
days
decades
weeks
months
years
Dispose
of
Record
Place
Record
on
Legal
Hold
Anonymize
Record
Declassify
Record
Declare
as
Record
Move
Content
to
Enterprise
Archives
Release
legal
hold
on
record
InformaBon
Governance
PlaMorm
ApplicaBon
Repository
Business
Process
In-­‐Place
Governance
InformaBon
Governance
is
a
superset
of
Records
Management

6. #AIIM14
IG
PlaDorm
Mission
Statement
Discover
and
govern
InformaBon
Assets
in
the
wild
Apply
governance
controls
to
InformaBon
Assets
everywhere
including
cloud
Apply
advanced
Lifecycle
AcBons
on
InformaBon
Assets
across
JurisdicBons
Provision
soluBons
easily
and
effecBvely

7. #AIIM14
Reali(es
on
the
ground
Policy
Development
Physical
Storage
IG
Policies
IG
Policies
Shared
Drives
IT
Infrastructure
Policy
Enforcement
Policy
Enforcement
Shared
Drives
Policy
Enforcement
Monitoring
Policy
Enforcement
Jurisdic(on
A
Jurisdic(on
B

8. #AIIM14
IG:
Hybrid
On-­‐premise
and
Clouds
ACME
HQ
–
In
the
Cloud
IBM
Opentext
Recall
ACME
Europe–
On-­‐
Premise
Opera(ons
Unmanaged
Perpetual
Centera
Documentum
ACME
HQ
–
On-­‐
Premise
Opera(ons
Unmanaged
Perpetual
Unmanaged
/
Perpetual
Amazon
Managed
/
Subscrip6on
Managed
/
Subscrip6on
Box.com
ACME
Asia–
In
the
Cloud
Managed
/
Subscrip6on
IG
Policy
driven
storage,
migraBon
and
disposiBon
of
records
across
cloud
and
on-­‐premise
environments!

9. #AIIM14
RM
tools
vs
IG
PlaDorms
Core
Func(ons
Records
Management
IG
PlaDorm
Example
IG
PlaDorm
Policy
Development:
Excel
to
build
RetenBon
Schedules
Policy
Development
Module
Policy
Enforcement:
Records
Management
Systems
Policy
Enforcement
(RM)
Module
Repository:
One
ECM
system
at
a
Bme*
SharePoint,
FileNet,
Documentum,
Shared
Drives,
Amazon
S3,
Paper,
etc.
MulBple
repositories
via
connectors:
SharePoint,
FileNet,
Documentum,
Shared
Drives,
Amazon
S3,
Paper,
etc.)
Policy
Enforcement
Monitoring:
Reports
Dashboards
Some
ECM/RM
systems
can
provide
governance
to
content
a
limited
number
repositories
*

10. #AIIM14
Conclusion
§ InformaBon
Governance
is
the
evoluBon
of
Records
Management
§ IG
PlaMorms
are
available
today…
§ Designed
from
ground
up
to
address
IG
challenges
§ Based
on
sound
Records
Management
principles
§ Expandable,
scalable,
economical
§ Easily
deployable

11. #AIIM14
RSD
§ Founded
in
Geneva,
1973
§ Offices
in
New
York,
Boston,
London,
Madrid,
Paris,
Singapore,
Sydney
§ Distributors
across
the
globe
§ Recognised
industry
leader
in
enterprise
archiving
and
output
management
§ Innovator
in
Records
Management
and
InformaBon
Governance
§ Clients
§ 1200
sites,
Fortune
5000

12. #AIIM14
Thank
you
Bassam
Zarkout
-­‐
RSD
|
CTO
B.zarkout@rsd.com
@bzarkout
+1.613.7913033