ALA TechSource Workshop: The Paperless Professional

1. The Paperless Professional
ALA TechSource Workshop
April 15, 2015
Image courtesy of http://au.thehovercam.com/news/paperless-office/

2. Introductions
Rebecca K. Miller
millerrk@vt.edu
Heather Moorefield-Lang
moorefield-lang@sc.edu
Carolyn Meier
cmeier@vt.edu

3. The Tall and Short of It

4. Our Background
tabletsinlibraries.tumblr.com

5. Workshop Overview
• Goals for the workshop
• Discussion of “paperless”
• App showcase
• A day in the life of a
paperless librarian
• Best practices for going
paperless
• Keeping up with trends
• Discussion and Q&A

6. After this workshop, you will be able to:
1. Explain problems related to “paper”
and recognize technology solutions
2. Identify and evaluate apps for your
work- and lifestyle
3. Develop strategies for going paperless
that integrate best practices

7. [2001]

8. 1.Symbolic
1.Cost
2.Interactional
(p. 25)

9. In particular, they wanted to show that this
was a workplace reaching out to the future
rather than being trapped in an inefficient
past….
How could a research establishment
attempting to invent the future succeed if it
was tied down by technologies of the past?
(p. 23)

10. Professional Imperative

11. 1. Ability to recognize when technology
will enhance work or lifestyle.
2. Ability to strategically seek out
appropriate solutions for enhancing
work or life
3. Ability to critically evaluate selected
solutions
4. Ability to strategically use selected
technologies
5. Maintaining a learner orientation; in
other words, keeping up with trends

12. Discussion Question #1
What is (are) the problem(s) with
paper in your own office or home?

13. Image courtesy of http://www.biztechafrica.com/article/nairobi-host-regional-app-showcase/1723/
App Showcase

14. Cloud Storage

15. More Cloud Storage

16. Microsoft Office Mobile

17. IOS

18. Email

19. Calendars

20. Wunderlist

21. Any.do

22. Things

23. Google Keep

24. Evernote

25. Pocket (read it later)

26. CamScanner

27. Scannable

28. Scanbot Pro

29. Books

30. Breaking news

31. Flipboard

32. Zite

33. Reeder

34. Reader +

35. News Readers

36. iAnnotate PDF

37. Documents 5

38. Adobe Reader

39. IF/IFTTT

40. Mendeley

41. Expensify

42. Shoeboxed

43. Paprika

44. SpringShare

45. 7 little words

46. Lumosity

47. Discussion Question #2
In what way(s) do you see one or
more of these apps potentially
changing the way you work or
live?

48. Photo by Robert S. Donovan - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/10687935@N04 Created with Haiku Deck

49. Photo by TempusVolat - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/12706161@N03 Created with Haiku Deck

50. Image Courtesy of
https://itunes.apple.com
Alarmy

51. Image courtesy of
www.sleepcycle.com
Sleep Cycle

52. Photo by Janitors - Creative Commons Attribution License https://www.flickr.com/photos/65265630@N03 Created with Haiku Deck

53. Photo by Robert S. Donovan - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/10687935@N04 Created with Haiku Deck

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56. Photo by Ed Yourdon - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/72098626@N00 Created with Haiku Deck

57. Image courtesy of pulse.me

59. Photo by tim caynes - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/70021771@N00 Created with Haiku Deck

61. Did you know that Spotify has audiobooks?

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68. Photo by CSUF Pollak Library - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/43613101@N08 Created with Haiku Deck

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90. Discussion Question #3
What is (are) your favorite app(s)
to use in the work environment?

91. Best Practices

92. • Workflows
• Combining apps
• Evaluating apps
• Etiquette
• Keeping up

93. Image courtesy of http://www.ipsservices.com/services/ips-digital-workflow
Workflows

94. [2001]

95. 1. Authoring work
2. Review others’ work
3. Organizing work and
writing plans
4. Collaborating with
others
5. Enhancing
communication
(p. 53)

96. (p. 65)

97. Potential Workflows
• Research
• Collaborative writing/editing
• Bill payment
• Teaching
• Reading
• Project Management

98. Image courtesy of http://www.clipartbest.co/repairing-gear-cogs/
Combining Apps

100. App Function
IFTTT Create connections between apps.
DROPitTOme Securely receive files.
GoodNotes Upload handwritten notes.
SignEasy E-sign documents.
Trello Manage collaboration and tasks.
Genius Scan Scan, export, and store documents.
DropVox Record voice memos.
GimmeBar Save bookmarked web items.
DropPages Turn Dropbox into a CMS.

101. IFTTT: https://ifttt.com/

102. More IFTTT

103. DROPitTOme: http://dropitto.me/

104. GoodNotes ($6.99):
http://www.goodnotesapp.com/index.html

105. SignEasy: http://getsigneasy.com/

106. Trello: https://trello.com/

107. More Trello

108. Genius Scan ($6.99): http://thegrizzlylabs.com/

109. DropVox ($1.99):
http://www.irradiatedsoftware.com/dropvox/

110. Integrating
Other Apps & Tools
• GimmeBar: https://gimmebar.com/

111. DropPages: http://droppages.com/

112. More DropPages

113. Image courtesy of http://www.tomsitpro.com/articles/it_certification-it_training-credentials-simplyhired-it_jobs,2-487.html
Evaluating Apps

114. Consideration Questions to Ask
Cost Is the resource free? How much does it cost?
Is volume purchasing available?
Device Which device(s) does the resource work with?
Work best with?
Function and Usability How relevant is the resource’s function? What
skill(s) does it promote? Is there a learning
curve?
Security and Privacy How secure is the resource? Does it collect
personal information?
Support and Reliability What is the history of the resource? Is there
support for it?
Access Does the resource allow sharing? Provide
feedback, if that’s important?

115. Image courtesy of http://www.logicmgmt.com/1876/etiquette/etiquette.htm
Etiquette

116. From: http://www.huffingtonpost.com/dr-layla-mccay/the-etiquette-of-
personal_b_4619369.html

117. Discussion Question #4
What do you think is essential
“mobile etiquette” or “technology
etiquette” in the workplace?

118. Image courtesy of http://blog.vine.co/post/55515166550/trending-hashtags
Keeping Up

119. Blogs!
• Higher Ed Blogs
– Professor Hacker
– Center for Learning and
Performance
Technologies
• Mobile Learning
– Apple ‘n apps
– iPad insight
– Upside Learning blog
– Endgadget
• Apple blogs
– Apple Gazette
– Cult of Mac
– Edible Apple
– World of Apple

120. • Horizon Report
• EDUCAUSE
• ECAR (the research arm
of EDUCAUSE)
• Chronicle of Higher
Education
• Library Technology
Reports
• LITA Guides

121. Community of
Practice
Image courtesy of http://www.tavinstitute.org/news/evaluation-of-the-community-of-practice-on-partnerships-in-the-
european-social-fund/

122. Discussion Question #5
How do you keep up with trends
related to apps, mobile devices, or
other technology solutions to
working and living better?

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124. Thank you!
Rebecca K. Miller
millerrk@vt.edu
Heather Moorefield-Lang
moorefield-lang@sc.edu
Carolyn Meier
cmeier@vt.edu