Best Management Practice in the Cloud (Sian Ferguson)

Best Management Practice
in the Cloud

Copyright Novare Consulting

Presentation Objectives
• To appreciate some of the
challenges of adopting best
management practice
• To explore what practitioners really
need for their projects
• To explain the potential of cloud
based solutions to help build and
sustain communities of PPM best
practice
• To gauge your appetite for such a
solution!


Novare Consulting Services
Connecting business to the P3M Resources they need

• P3M Specialists
• Tailored Training Programmes
• Accredited Training
Programmes
• E-Learning Solutions
• P3M Frameworks
• Assist in building PPM
Communities
• Delivery Resources

Verto and VertoCloud

Developed with Peterborough Council,
Verto is a web based PPM hosted service,
Manages all workflow from idea to closure

VertoCloud is a free user service
providing search, share and publish options
for specific communities


Governing Change


Best Management Practice Methods
Leading
Business Strategy

Portfolio

Support Programme Deliver
Risks Value Future
Project Benefits

IT Services

Managing
Business as Usual

Key Elements for P3O Models
Centre of Excellence Project, Programme
and Portfolio
Information


Centre of Excellence
& Best Practice
Does your organisation use any of the following
whether tailored or not:
• PRINCE2?
• MSP?
• MOP?
• P3O?
• M_o_R


Embedding Best Practice
Who has tried the following in your organisations
to help embed the methods you use:
• Training?
• Coaching?
• Templates?
• Tailored guidance?
• Centre of Excellence?

Any challenges?


All Offer Elements to Help
Embed Best Practice
Professional P3M Training &
Memberships Qualifications

Support, Applying and
mentoring & sharing P3M
coaching Best Practice


A Centre of Excellence in the
Cloud?


Centre of Excellence for P3M
Practitioners
• Real examples of documents
• Lessons learned not just
captured
• Workflow to suit the
organisation
• Collaboration support
• Continuous Professional
Development
• A community of best practice
support

• Anytime, any device,
anywhere!

Project Information and
Collaboration
• Key to support
projects
• Access to real life
information
• Project document
sharing
• Single source of
the truth
• Multiple devices


P3O Implementations
Has anyone implemented the following to help with
the management of P3M information:
• Project Support?
• Programme Offices?
• Portfolio Offices?
• PPM Software?

Any challenges?


Level of Detail
STRATEGIC TACTICAL OPERATIONAL
Benefits Project schedule Task Progress
Budgets Resource plans Effort & Cost capture
Milestones Cost performance Material & Equipment
Key risks Float & contingency Resource performance
Risks & Issues Communications
Changes / Variations
Contract Management


Gathering Data on…
• Time incurred and forecast
• Costs incurred and forecast
• Quality Tests and their results
• Risks
• Benefits
• Changes to Scope
• Stakeholders
• And our Teams!


P3M Information for P3M
Practitioners
• Easy access to
Costs
documents and
information
People Time
• Tracking all
elements of P3M
information: Scope

• Anytime, any
Benefits Quality
device, anywhere!

Risk


Progress Reporting – How?

Portfolio

Programme

Project


Progress Reporting – Ideal

One simple system

Portfolio

Programme

Project


Verto Case Study – Peterborough 2008/9

People
• New change programme

• Lack of responsibility and
ownership from some project
managers
• Lack of compliance with the
Council’s PPM methodology

• Absence of control and budget
approvals



Processes

• Multiple documents containing
project data
• Requirement for double data entry
by Programme Office
• Absence of “live” data with delays in
data entry -Increased risk of
inaccurate/old data
• Not all projects captured – missing
information
• Audit trail was often
complicated/difficult to understand
• Significant proportion of time spent
on compilation of project reports


Technologies

• Limited project register via
intranet, with restricted search
facility


Peterborough - 2010 onwards

People

• Increased accountability of
project managers

• Greater sharing of knowledge

• Embedded the PPM
methodology and change
management culture



Processes

• Easy to use system - complete
programme overview with
detailed project information –
for all Council projects.
• Access to live information
• All project workflow on the
system
• The council’s gateway process
is built in, with governance
rating
• In-built approval system



Technologies

• A new programme
management and project
register solution developed
Verto

• Cloud-based system
enables flexible/agile
working and use with
partner organisations


Home screen – user defined

Programme overview screen

27

Approvals (mandates, business cases & projects)

Corporate Project Register status

Key Benefits
Programme Office Savings of 25%
• Reduction of FTE’s trough improved administration
• All project workflow & approvals online
• Simplified online reporting
• Removal of data gathering & duplication in PMO
Project delivery, 30% closure – major benefits
• Real time visibility & status of all projects
• Clear view of deliverables & interdependencies
• Remedial action & early closure of poorly performing
projects
Collaboration
• Verto Cloud User Community which enables the sharing of
project information, lessons learnt, business cases, ROI
information etc


In Summary

Verto has embedded
P3M methodology
across the organisation

Verto has helped to
support the change
culture

VertoCloud – platform for collaboration


Any Questions?


Best Management Practice in the Cloud (Sian Ferguson)

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