1. Functions And Benefits Of A Database Management System
When it comes to organizational operations, there’s nothing as important as data accessibility. A
company needs to employ both internal and external communication in running its different
operations and without the right system in place, major setbacks can be encountered. An
operational database management system (DBMS) can however help ensure that communication
and data storage processes are carried out in a precise and straightforward manner. When
weighed up against physical record keeping, an operational DBMS comes with quite a number of
benefits.
Advantages of a Database Management System
- An operational DBMS can be applied in keeping company data intact so that it is made easily
accessible whenever the need arises. Other than that, the system is very useful in protecting data
from misuse by anyone who may have an intention to sabotage the company.
- A DBMS allows a company to create and revise data which can then be disseminated to enable
proper functioning. For instance, information on the names and date of birth of employees can be
recorded in one place, and their names and insurance information put in another. Through the
same system, details on customers, accounting, security and research outcomes can also be put
together to enable the company to run its activities more effectively.
- The system also enables effective data protection since only those who are authorized can
manage to access and share data available from the system. This is made possible due to the
availability of the password protection feature associated with it. In view of this, secured
passwords can be applied to keep information away from unauthorized individuals or people
who may have ill motives.
- Organizational needs change with time, and for this reason, the system used in data
management has to be one that is flexible to allow for adjustments to be made easily. With an
operational DBMS, record modifications can be done in a concise manner so that only a
particular entry is changed without affecting any other information. While the system provides
accuracy and consistency in data management, it is also a very economical option and this is yet
another reason why it provides a good solution for data management.
- Traditionally, computer applications have been used to store information in a manner similar to
manual file storage. For a company that has to deal with volumes of information every day, such
a system can be quite cumbersome. With a database management system, however, everything
becomes a lot easier to use seeing as the features in a DBMS enable automated searching and
sorting; and with these, a new database can be created within minutes. Also, information only
needs to be entered once into the system, and this reduces the likelihood of duplication or
inconsistency in record keeping.
There are quite many companies that deal with database management systems; so regardless of
your organizational requirements, you can find an operational DBMS structured to suit your

2. needs. Some of the service providers also offer training sessions to help clients get better
informed about how to manage the systems so as to maximize on usage and benefits.