1. Finance & Administration Manager Page 1
WORLD VISION INTERNATIONAL
East Africa Region
JOB DESCRIPTION
Job title Finance & Administration Manager HAY Grade
Area World Vision Ethiopia
Division Finance
Group
Location Cluster Program Office (CPO)
Reports to CPO Manager, Finance Operations Manager and Supply Chain Manager
Provides Supervision to Cluster Program Office Finance & Administration Team
Date Revised 10th
July 2015
Financial Authority / Budget
JOB PURPOSE
To manage and coordinate World Vision Ethiopia’s Cluster Program Office Finance & Administration
Team. To oversee Project Accounting and Financial Policies and Procedures. To coordinate Support
Services functions at CPO and AP level. Support the Finance & Support Services Director in strategic
alignment and management of resources.
MAJOR RESPONSIBILITIES
Major
responsibilities
End Results Expected %
time
Field Financial
Management and
Internal Control
Systems
1. Ensure the financial and accounting integrity of World Vision Ethiopia’ projects.
2. Apply the organization’s financial and accounting policies in the region.
3. Communicate financial and accounting policies and procedures to World Vision
Ethiopia’s projects.
4. Ensure the projects’ financial reporting and systems provide timely, accurate and
meaningful information.
5. Enforce the organization’s internal management control systems in the projects.
6. Provide assistance, as needed, to the Finance Operations Manager and Financial
ComplianceManager, on financial and accounting issues.
7. Monitor project alignment in terms of financial impacts relating to cash flow,
deferral, and fund accounting.
40%
Accounting and
Financial Policies
and Procedures
1. Ensure World Vision Ethiopia’s projects comply with World Vision’s Finance
Manual requirements to generate timely, accurate, and usable monthly reports.
2. Support the Financial ComplianceManager to operationalize World Vision
Ethiopia’s financial policies and procedures at project level.
20%

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Major
responsibilities
End Results Expected %
time
3. Support the Financial ComplianceManager to monitor and manage compliance
to World Vision Ethiopia’s financial and accounting policies and procedures, both
written and unwritten, and ensure corrective action is taken for non-compliance.
4. Provide financial training to project staff.

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Major
responsibilities
End Results Expected %
time
Regulatory
Compliance and
Resource Risk
Management
1. Ensure effective commitment, protection and application of project financial
resources.
2. Ensure World Vision Ethiopia projects comply with statutory and regulatory
requirements.
3. Support the Financial ComplianceManager in providing communication,
understanding, interpretation and relevance of external statutory and regulatory
requirements to projects.
4. Support the Financial ComplianceManager in developing protocols with internal
auditors relating to project accounting and internal control.
20%
Support Services
1. Implement effective, efficient and economical support services protocols.
2. Ensure World Vision Ethiopia projects comply with WVE Administration
requirements.
3. Support the Supply Chain Manager in providing communication, understanding,
and application of supply chain management requirements to projects.
4. Monitor and cross-functionally manage complianceto World Vision Ethiopia’s
Support Service policies and ensure corrective action is taken for non-compliance.
20%
KNOWLEDGE, SKILLS AND ABILITIES
Description
Level
Minimum Preferred
Education
Bachelors Degree in Finance, Business Administration or
related field
X
Knowledge and
skills
Able to hire, train, equip, deploy, lead, and motívate staff
to achieve core results
X
Able to leverage key opportunities to mitígate business
risks
X
Able to work with minimum supervision X
Supervisory and technical expertise in business processes
development, internal controls, policies, and procedures
X
Excellent working knowledge of GAAP and
government/donor regulations and requirements
X
Able to articulate and communicate ideas well verbally
and in writing
X
Fluency in English and local language X
Good interpersonal skills X
Able to work in a cross-cultural environment with a multi-
national staff
X
Experience
Balanced combination of at least six years Business
Management experience in INGOs and for-profit business
X
Experience with government grant regulations and
financial reporting requirements
X
License or Certified Public Accountant or equivalent X

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certification
required

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Core Capabilities
Achieving capabilities  Achieving quality results and service.
 Practising accountability and integrity.
 Communicating information
effectively.
Thinking capabilities  Thinking clearly, deeply and broadly.
 Understanding the Humanitarian
Industry.
 Understanding World Vision’s mission
and operations.
 Practising innovation and change.
Self managing capabilities  Demonstrating Christ-centred life and
work.
 Learning for growth and development.
 Maintaining work/life balance and
effectiveness.
Relational capabilities  Building collaborative relationships.
 Practising gender and cultural
diversity.
 Influencing individuals and groups.
WORKING RELATIONSHIPS
Contacts (internal) Reason for contact
Frequency of Contact
(Check with “X”)
Daily Weekly Monthly
CPO and AP staff Operational alignment and
management of resources
X
Head Office Finance & Support
Service staff
Unifed Field Financial and
Support Service business
processes
X
Financial Compliance Manager Contexualized Field Financial
internal control system
X
Contacts (external) Reason for contact
Frequency of Contact
(Check with “X”)
Daily Weekly Monthly
Vendors, outsourced service
providers, EARO and Support
Offices
World Vision Ethiopia established
as # 1 partner of choice in EARO
X
Local banks and accounting
networks
Leverage key opportunities to
mitígate business risks
X
Local NGO fora World Vision established as X

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strategic partner

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FREEDOM TO ACT
Decision making
Types of decisions Which ones?
Autonomous decisions (which
do not require prior approval)
Field Financial Management
Project Accounting
Coordinated decisions (which
require coordination with
colleagues in the same or
different workspace)
Internal Control Systems
Project Regulatory Compliance
Project Resource Risk Management
Consulted decisions (which
require prior approval by the
supervisor)
Project Accounting and Financial Policies and Procedures
Support Services
Budget Responsibility
Clasification Description (Check with “X”)
A Higher: Responsible for the budget in several areas.
B Medium: Responsible for the budget of an area. X
C Minimum: Responsible for the budget of a division.
D It has no budgetary responsibility

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ORGANIZATIONAL STRUCTURE
X Check if this position completes performance evaluation for all subordinates.
X Check if this position recommends hiring or termination of subordinate.
ACKNOWLEDGEMENT:
I agree with the content of this document and that it is an accurate description of the position
performed at a fully competent level.
Manager’s
Signature
Title Finance & Administration Manager
Date
Finance &
Administration
Manager
Accountant
Administration
Supervisor
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