2. Introduction
Excel is a spreadsheet program in the Microsoft
Office system.
A Spreadsheet is a grid divided into columns
and rows.
The intersection of a column and row is referred
to as a cell.
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3. Why we use Excel?
You can use Excel to create and format workbooks (a
collection of spreadsheets) in order to analyze data and
make more informed business decisions.
Specifically, you can use Excel:
To build models for analyzing data
To write formulas to perform calculations on that data
To pivot the data in numerous ways
To present data in a variety of professional looking charts
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4. Method 1
1. Click the Start button
2. Click All Programs
3. Click Microsoft Office
4. Click Microsoft Office
Excel 2007
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HOW TO EXPLORE EXCEL 2007?
Method 2
1. Click the Start button
2. On the start menu, Click
Microsoft Office
Excel 2007
Method 3
1. Right click on the Desktop
2. click New
3. Click Microsoft Office
Excel 2007
4. Double click the file
Method 4
1. Press Log + R
2. Write Excel
3. Then Ok.
5. TO OPEN AN EXISTING FILE
1. Click the Office Button
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then select the file
4. Click Open
OR
1. Click the Office Button
2. Click Open
3. In the Open dialog box, navigate to the folder that contains the
file you want to open, and then Double-click the file
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6. TO CREATE A NEW WORKBOOK
1. Click the Office Button
2. Click New
3. In the NewWorkbook window, Select BlankWorkbook
4. Click Create
OR
1. Click the Office Button
2. Click New
3. In the NewWorkbook window, Double-click Blank Workbook
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7. TO SAVE A WORKBOOK FOR THE FIRST TIME
1. Click the Office Button
2. Click Save/Save As
3. In the Save As dialog box navigate the location where you want
to save the file
4. In the File name box, type a name for the document
5. Click Save
OR
1. On the Quick AccessToolbar, click the Save button
2. In the Save As dialog box navigate the location where you want
to save the file.
3. In the File name box, type a name for the document
4. Click Save.
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8. TO CREATE A NEW FOLDER WHILE SAVING A WORKBOOK
Click the Office Button
Click Save As
In the Save As dialog box, navigate to the folder where you want to
create the new folder
On the dialog box’s toolbar, click the New Folder button
Type the name of the new folder, and then press “Enter”key
Click Open
In the File name box, type a name for theWorkbook
Click Save
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10. Naming Worksheet
Right Click on the SheetTab
Click on Rename
Type the new name for the sheet
Press “Enter” key
OR
Double-Click on the SheetTab
Press “Delete” or “Backspace” Key
Type the New Name
Press “Enter” key
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11. 11
Adding Worksheet
Click one of the worksheet tab
On the home tab, in the cells
group, click insert button
Then click InsertWorksheet
OR
Right Click on one of
the worksheet tab
Click Insert
Select worksheet
Click OK
click InsertWorksheet
Simple
Method
Press
From
Keyboard
Shift +
F11
12. 12
Deleting Worksheet
Click one of the worksheet tab you
want to Delete
On the home tab, in the cells group,
click Delete button
Then click Delete Sheet
OR
Right Click on one of the worksheet
tab you want to Delete
Click Delete
13. Adjusting Column width & Row Height
Place the cursor on the line between two rows or columns.
A symbol that looks like a lower case with arrows on the
horizontal line will appear
Drag the boundary on the right side of the column/row
heading until the column/row is the width that you want.
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14. 14
Merging Cells
Select two or more adjacent cells that you want to merge
On the Home tab, in the Alignment group, click Merge and
Center button.
Click Merge cells
To Display multiple lines of text inside a cell
Click the cell in which you want to wrap the text.
On the Home tab, in the Alignment group, click Wrap
Text button.
15. 15
Cell Borders
Select the cell or range of cells that you want to add a border
On the Home tab, in the Font group, Click the arrow next to
Borders.
Click on the border style you would like toApply
Remove Cell Borders
On the Home tab, in the Font group, Click the arrow next to
Borders.
Click No Border
16. 16
Entering Data to worksheet
Click the cell where you want to enter data
Type the data in the cell
Press Enter orTab key to move to the next cell
Exercise 1
Enter the following Data to your worksheet/Spreadsheet
21. Rank
RANK(Number, reference)
RANK(A8,$A$8:$A$23)
=RANK(I8,$I$8:$I$23)
Logical Function (IF)
IF(Logical test, value if TRUE, value if FALSE)
Grade
IF(A1>=85,"A",IF(A1>=70,"B",IF(A1>=50,"C",IF(A1>=30,"D","F"))))
=IF(I8>=85,"A",IF(I8>=70,"B",IF(I8>=50,"C",IF(I8>=30,"D","F"))))
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22. Exercise 3
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1. Give Rank for the Students
2. Compute Grade of each Students
3. Give Remark
A >=85
B >=70
C >=50
D >=30
F <30
A Excellent
B Very good
C Satisfactory
D Poor
F Fail
25. Count
COUNTIF(range, criteria)
COUNTIF(K8:K23,"A")
Sorting
On the home tab, in the Editing group, click Sort & Filter button
Then click Custom Sort
On the sort dialog box, select the options
Filtering
On the home tab, in the Editing group, click Sort & Filter button
Then click Filter
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27. Sort the employees based on their Net Salary
Filter the name of the employees whose net salary is >=2000
Filter/find top 5 highest paid employees
Filter/find bottom 3 lowest paid employees
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29. Formatting Cells
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FormatText Alignment
Format a cell value as phone number
Format cell data as a currency value
Select a foreign currency symbol
