2. What is Cost Management? 2
• Process of planning and controlling the budget of
the project.
• Cost management predicts the expenditure and
reduce the project from going over budget.
3. Principles 3
• Cash Flow Analysis (Estimated project cost and
benefit of project organization).
• Tangible Cost (Can be measured)
A task that was allocated ₹150,000 but actually
costs ₹100,000 would have a tangible benefit of
₹50,000.
• Intangible Cost (Monetary cost)
Research related areas
4. Principles 4
• Direct cost (Directly related to project)
Salary
Purchase of software
• Indirect cost (Not directly related to project)
Electricity bill
Telephone bill
5. Why is it important? 5
• Identify each of the costs within your project
• Ensure that expenses are approved before
purchasing
• Keep a central record of all costs incurred
• Control the overall cost of your project
• Keep your project and financial plans up-to-date
6. What does it include? 6
• Budget
• Benefit
• Spending
• Expenses
• Funding
• ROI
7. How is it done in project? 7
• Cost Management Plan
• Cost Baseline
• Activity Cost estimates
• Performance Measurements
8. Cost in Project Management 8
Estimate Cost
Determine Budget
Control Cost
9. Estimating Cost 9
• Projected cost of a project.
• Analogous Estimating
• Parametric Estimating
• Bottom-up Estimating
• Three-point Estimates
• Cost of quality
11. Control Cost 11
• Earned Value
Management
• Forecasting
• To-Complete Performance
Index (TCPI)
• Variance Analysis
• Performance Reviews
12. Earned Value Analysis 12
• Planned Value
– Total cost estimate planned to be spent
on an activity during a given period
• Earned Value
– Estimate of the value of the physical
work actually completed
• Actual Value
– Total of direct and indirect costs
incurred in accomplishing work on an
activity
13. Rate of Performance 13
• Ratio of actual work completed to the percentage of
work planned to have been completed at any given
time.
• For example, suppose the server installation was
halfway completed by the end of week 1; the rate of
performance would be 50% because by the end of
week 1, the planned schedule reflects that the task
should be 100% complete and only 50% of that work
has been completed.
14. Cost Budgeting 14
• Allocating the project cost estimate to individual
work items over time
• Provides info for project funding requirements
• Estimating costs for each major project activity
over time
• Used to measure and monitor cost performance
15. What are the benefits? 15
• Meeting budget goals.
• Realistic project estimates.
• Earned value Management
• Cost accounts
• Rate of performance
16. What are the benefits? 16
• Project is completed within an approved
budget.
• Accurate cost estimates and realistic budget.
• Return on investment (ROI)
17. How does Primavera help? 17
• Budgeting
• Labor cost
• Earned Value Report
• Cost Variance
• Total Project Costing
Cost Aggregation: requires you to aggregate or combine costs from an activity level to a work package level. The final sum of the cost estimates is applied to the cost baseline.Reserve Analysis: requires you to create a buffer or reserve to protect against cost overruns. The degree of protection should be equivalent to the risk foreseen in the project. The buffer is part of the project budget, but not included in the project baseline.Historical Data: requires you to think about estimates from closed projects to determine the budget of the new project. This is very similar to analogous estimation described earlier.Funding Limit Reconciliation: requires you to adhere to the constraints imposed by the funding limit. The funding limit is based on the limited amount of cash dedicated to your project. To avoid large variations in the expenditure of project funds, you may need to revise the project schedule or the use of project resources.
Earned Value Management: uses a set of formulas to help measure the progress of a project against the plan.Forecasting: uses the current financial situation to project future costs. The forecast is based on budgeted cost, total estimated cost, cost commitments, cost to date, and any over or under budgeted costs.TCPI:represents the level of project performance that future work needs to be implemented to meet the budget.Variance Analysis: involves analysing the difference or variance between the budgeted costs and the actual costs to indicate whether the project is on budget.Performance Reviews: used to check the health of a project. Includes an analysis of project costs, schedule, scope, quality, and team morale.