What is condolence letter and how to write it?

1. Made By :
Abhishek Pachisia
B.Tech – I.T.(II yr)
Reg. No-09SETIT144

2. Writing a condolence letter
is an extremely difficult but
very important task. It is so
difficult to cope with the
death of a member of the
family, close friend or
associate that some people
are unable to express their
condolences.

3. For a sincere and personal touch a hand written letter using this following layout, is
preferable to a typed one. A sympathy card or note is also acceptable
Writing a letter of condolence
•Put yourself in the shoes of the person to whom you are sending the condolence
letter
•A short but meaningful letter is far less painful to read than a long letter
•Offer your condolences
Helpful tips on writing difficult condolence letters
•Describe your relationship with the deceased and how you felt about them-respect,
admiration and what you will miss about them
•Mention the unique strengths and achievements of the deceased
•Offer your help and support
•Extend your condolence to other members of the family
•A sympathy card or note is also acceptable as an alternative to a condolence letter

4. For a sincere and personal touch a hand written letter using this
layout, is preferable to a typed one. A sympathy card or note is also
acceptable
Address Details
Date
Dear xxxx,
First Paragraph
Second and Subsequent Paragraphs
Closing Paragraph
With Deepest Sympathy
or
Sincerely yours,
Name

5. First Sample Paragraph
I am writing to extend my deepest
sympathies to you and your family. I was so
very sad to hear about _____, he/she was
such a wonderful woman/man.
Main Body Sample Paragraphs
I had the honour and the pleasure to know
your husband/father/wife/sister and I was
very sorry to hear about his/her passing
away. I had the greatest respect for ______
and will miss working with him/ playing golf
with him , his/her generous nature and
sharing his/her remarkable sense of humour.
Closing Sample Paragraph
Please let me know whether there is anything
I can do to help during this difficult time. You
and your family are in my thoughts and
prayers. I will light a candle for _____
tonight.

6. Date: 12jun2005
Dear Mr. & Mrs. Sharma,
Words can not express how deeply sorry we are for your loss. Suraj will be missed terribly.
Throughout the years, we have valued his friendship, kindness and thoughtfulness. We will
sorely miss all of our laughs, friendly competition, and evenings of comradeship. We will
always keep suraj memories held deeply within our hearts reminding us of how life should
be lived.
We wish we could be with you to comfort you, to help you, to hold you, and to pray with
you. But, we are here at any time to talk with you, to listen, to comfort you - just give us a
call.
Our thoughts and prayers are with you.
With love and sympathy,
(Raj Manhas and Niraj Mohan)