Need: The client has come up with the requirement of Document Management System where the large documentation of the company can be stored, shared, synchronized and easily available. Highlights: Client Location: Australia Industry: Construction Business Model: Fixed Price Technology: SharePoint URL: http://www.tuttbryant.com.au/

1. CASE STUDY
DEVELOPMENT OF A "DOCUMENT MANAGEMENT SYSTEM"

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4. About the Client
Tutt Bryant is one of a company established from humble beginnings which in
years to follow would become one of Australia’s largest and most iconic
construction equipment distribution and manufacturing companies. Tutt Bryant
is a construction and heavy equipment business operating nationally across
Australia.
For 75 years, Tutt Bryant has contributed to the
growth of Australia’s construction industry from the
early introduction of onshore construction equipment
manufacturing in Australia to the procurement of
equipment for large-scale projects.

5. Development of a "Document Management System"
Client Location: Australia
Industry: Construction
Business Model: Fixed Price
Technology: SharePoint
Project Highlights
The client has come up with the requirement of
Document Management System where the
large documentation of the company can be
stored, shared, synchronized and easily available.
Client Needs:

6. Challenges Faced
Avoiding Duplication of
Files:
As the company has stored
a vast number of
documents on a shared
drive which frequently
caused duplication.
Avoiding this duplication
can actually saves a lot of
time.
Tailored Search
Option:
The Team needs to
design a Search
strategy and tailored
SharePoint Search to
find documents quickly
and easily.
Hassel-Free Design:
The Hassel-Free Design
of Document
Management System is
required to store, share
and synchronized
documents.
Meeting the demands:
To meet this aspect, the
requirement is to
develop a Document
Management System
that matches completely
with the expectations of
the client.

7. The Solutions
This helps us in saving time and proving to be more productive in predetermined time.
To gain in-depth knowledge of defined business requisites, hence a team is formed to brainstorm and
inspect the requirements. In addition, the team simplified various modules and understood functional
aspects.
• All the required information about the system is unruffled.
• An intricate workflow is premeditated.
• The team designed UI layouts & Data Flow Diagrams.
• A comprehensive skeleton of the system is designed.

8. The Solutions
Requirement, Understanding and Project Planning:
The requirement of the System is understood with in-depth analysis –
we proposed a solution to store, share and synchronized documents.
UI/UX Design:
Perceptive and insightful UI layout of the system is prepared to
ensure easy sharing as well as management of the documents
effectively. Aesthetics is one of the key elements while developing
this system as the aesthetics must be pleasant to the eyes.
Testing and Bug Fixing (QA):
Adhering to strict standards of product quality and authenticity of this
system, the effort of our exceptional team of QA professionals is
commendable. The team was agile during testing phase too.

9. After successful development of the Document Management System, the
ability to store, share and synchronize documents has become convenient.
With a hassle-free and tech-savvy approach, the Document Management
System has helped them to store, share and search documents easily:
The Results

10. The Results
Set-Up of Document Library: To manage the documents in a
sequenced manner the Document Libraries are set up with
corresponding metadata. Drop-off library is also created to place
documents that are to be routed to the exact destination.
Hassel-Free Design: The Hassel-Free Design of Document
Management System is designed to store, share and
synchronize documents.
Training the staff: Training is also provided to the key staff
members to find it an easy hand on the Document Management
System.
Easy Searching: Coding Brains’ Developers has also fashioned
a Search strategy and tailored SharePoint Search to find
documents quickly and easily.

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