A workshop model for internal teams for driving topics like planning & execution. Video towards the end made it even more relevant.

1. Influencing Business Outcomes through Personal Effectiveness
By Ajay Khanna
Senior Manager L&D

2. 1. To Develop an understanding of why planning
and organizing skills are essential.
2. Recognize ways to apply planning and
organization skills in order to be more effective.
3. To be able to add value to business and therapy
outcomes.
Objective

3. The Bridge Activity
You are leading a construction company in Bangalore and is recently
approached by the Govt. to construct a Bridge over river Kaveri. You have
accepted the challenge to build the bridge within available resources and
manpower.
Step-1: Create a blueprint(Design on an A4 sheet of paper) of the bridge
that your company wants to build.- 15 minutes
Step-2: Purchase the materiel to build it- 10min
You have 10Lacs in hand.
Sheet of paper- 1 Lac each
Tape Roll- 2 Lacs
Step- 3: Start the construction now- 15min
Step-4 : Keep it ready for presentation-5min
The Bridge with maximum resemblance to its blueprint and strength in
reasonable resource wins.
Judges decision is final.

4. Let’s reflect back..
• What you thought when creating the plan?
• What was their priority when building the bridge?
• Why some plans despite being so good couldn’t succeed?
• What is the importance of resource utilization?
• What is the relevance of on team work?
• Did you enjoy the game?

5. What is Planning?
Planning (also called forethought) is the
process of thinking about and organizing the
activities required to achieve a desired goal.

6.  It focuses on the future course of action.
 An activity that specifies the objectives to be achieved in
future and selects the alternative course of action to reach
defined objectives. It involves:
1) Defining the organization’s goals
2) Establishing an overall strategy for achieving those goals
3) Developing plans for organizational work activities.
Planning

7. Why should We Plan?
1. Provides direction/Goal Focus
2. Reduces uncertainty
3. Minimizes waste and redundancy
4. Improve efficiency
5. Better Coordination
6. Ensures Commitment

8. What prevents us from Planning?
• Fear of failure
• Procrastination
• Unpredictability of future
• Previous plan failures
• Happy go lucky attitude
• Lack of planning skills

9. Nature of Planning
1. Planning is a mental activity.
2. Planning is goal-oriented.
3. Planning is forward looking.
4. Planning is based on facts.
5. Planning is flexible
6. Planning is essentially decision making
The nature of planning can be highlighted by studying its
characteristics.

10. Planning Process
1. Choosing a destination
2. Evaluating alternative routes, and
3. Deciding the specific course of your plan.

11. Planning Model
Goal
. Set Goals
. SMART
. Short term
. Long Term
Analyze & Prioritize
. Current
situation
. Resource
. Set goal
related tasks in
terms of their
importance
Plan & Execute
. Workout the
right option
and
implement it
Timelines
. Set
Timelines
. Evaluation
methods
Contingency
. Scope for
modification
.Plan-B

12. Types of Plans
1. Long-Term Plans
2. Short-Term Plans
3. Specific Plans
4. Directional Plans
5. Single-Use Plan
6. Standing Plans
Plans

13. Planning Workshop

14. Planning Workshop
1. What is My Goal?
2. Do I have adequate data to analyze & plan?
3. What are the resources available?
4. What is my final plan?
5. How am I going to implement it?
6. How am I going to measure & track its progress?
7. How flexible my plan is?
8. Do I have plan-B?

15. Let’s create a template & present it..
Planning Template
Step-1 Step-2 Step-3 Step-4 Step-5
“Planning is no use at all unless it degenerates into work”
Peter Drucker

16. If planning focuses on deciding what to do, organizing focuses on how
to do it, thus after you have set goal and worked out a plan to
accomplish those goals. The next function is to organize and allocate
resources to carry out the plan.
Planning & Organizing

17. What is organizing?
• Organizing is determining what task are to be done, who is to do
them, how the task are to be grouped, who reports to whom, where
decisions are to be made
• Organizing is a systematic process of structuring, integrating,
coordinating task goals, and activities to resources in order to attain
objectives.

18. Benefits of Organizing
• Develop a clear picture of the task he or she is expected to accomplish
• The process supports planning & control activities by establishing
accountability
• Creates channel of communication and thus supports decision making &
control
• Helps to maintain logical flow of work activities and hence helps to easily
accomplish task
• Helps in making efficient use of resources and avoid conflicts and
duplication of efforts
• It coordinate activities that are diverse in nature and helps build
harmonious relationships among member involved in those activities
• Helps to focus tasks efforts such that they are logically and efficiently
related to a common goal

19. Process of Organizing
1.
2.
3.
4.
IDENTIFICATION
OF ACTIVITIES
GROUPING OF
ACTIVITIES
ASSIGNMENT OF
DUTIES/TASKS
SETTING
ACCOUNTABILITY

20. Plan Your Day

22. 9 Tips to Plan Your Day
1.Make a list of the tasks you need to accomplish
2.Balance your effort.
3.Focus on your most productive time of day.
4.Manage time in increments.
5.Take a break.
6.Keep track of your progress.
7.Reassess the list.
8.Leave time for fun.
9.Sleep for 7-8 hours every night.

23. Thank You folks…
Always remember the person you are competing with is your own-self
My Blog at khannausv.wordpress.com
Ajay.khanna@Biocon.com