Access to Knowledge Policy

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Describes the access to knowledge policy developed by the Canadian Forest Service (2004): Background, policy statements, guidelines, implications, knowledge asset inventory; publication available

Economy & Finance Education

Canadian Forest Service Access to Knowledge: Policy and Guidelines Presentation to Canadian Forest Service Senior Management Committee September 28, 2004

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How we got here Approval Information gathering & analysis Develop guidelines SMC endorsement-CFS Establishment-NRCan Draft Policy Document Consultation Legal services review Winter 2000 2001 Dec 2002 Winter 2001 2003/04 2002 Sept 2004

Policy Goals Access None High Fully Restricted Unrestricted Desired general state Specific cost circumstances Specific restriction circumstances Specific cost and restriction circumstances Goal of proposed policy Cost

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Implications - Corporate ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Implications - Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Knowledge Assets Inventory Search Results

Total of 531 assets from 211 responses Source: Knowledge Asset survey

Next Steps ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Summary ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Let’s just Do it!

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Slides supporting presentation given at the virtual Beilstein Open Science Symposium in October 2021. Abstract: Health Data Research UK’s mission is to unite the UK’s health data to enable discoveries that improve people’s lives. Our 20-year vision is for large scale data and advanced analytics to benefit every patient interaction, clinical trial, biomedical discovery and enhance public health. A key part of HDR UK’s vision is our data portal, the Innovation Gateway. The Gateway facilitates discovery of healthcare data and simplifies data request procedures across multiple data custodians. The Gateway contains metadata on a variety of datasets, including those related to COVID-19, cardiovascular, maternal health, emergency care, primary care, secondary care, acute care, palliative care, biobanks, research cohorts and deeply phenotyped patient cohorts. From the outset HDR UK has sought the voices, views and experiences of patient and lay-public groups to ensure there is transparency and clear public benefit in the use of the UK’s health data. Patient and public involvement is key to making the Gateway accessible, transparent and to ensure public confidence in research access to health data. The importance of public outreach combined with providing research access to data is illustrated with HDR UK’s contribution to the UK’s coronavirus pandemic response. HDR UK was tasked by the UK’s Chief Scientific Office to build and facilitate the infrastructure to support the National Core Studies, providing key insights on the evolving situation to UK policy makers during the course of the pandemic. In this talk, I will show how HDR UK is enabling open science by facilitating the discovery of health data, and simplifying the process of requesting access to multiple datasets. I’ll discuss HDR UK’s approach to embedding transparency on research data usage for patients and public, and summarise some of the key ways in which HDR UK has contributed to the coronavirus pandemic.

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Harrisburg University ISEM 547 IT Policy Objectives Why Policy? Policy, Procedures, Guidelines Writing IT Policy (Best Practices) IT Policy Management 2 IT Policy 3 What is Policy, Procedures, Guidelines & Standards ? Policy: are principles, rules, and protocols formulated or adopted by an organization to govern its actions. The requirements outlined in policies, are used to control and guide important organizational decisions (e.g., managerial, financial, administrative, acquisitions, contractual, programmatic, operational, technical, etc.); within the boundaries set by them Procedures are specific instructions to be used to implement policy requirements in a specific way; they are enforceable through the policy Guidelines are general rules, practices, and/or instructions that can be referenced to comply with policy; they are not enforceable but recommended as best practices that should be followed Standards: refer to something that is considered by an authority or by general consent as a basis of comparison (e.g., industry, protocols, academic, etc.) The purpose of standards is to outline agreed principles or criteria, so that their users can make reliable assumptions about a particular product, service or practice Standards are often referenced in policies or can be used to frame a policy Policies should have a formal lifecycle and change management process 4 Why IT Policy is Important Primary reasons for IT Policy: Protecting corporate assets (keeping systems and corporate information safe) The policy aligns stakeholders and drives desired behaviors, actions, and provides guidance on how to do things Only written and published policy can be used to prove the company has exercised “Due Diligence” in a court of law There may be legal or regulatory reasons a policy must be created and published (e.g., HIPAA, FTI1075, Federal Green-Book Standard, etc.) Enable an organization to manage business risk through defined controls that provide a benchmark for audit and corrective action Without documented policies and procedures each and every employee and contractor will act in accordance with their own perception of acceptable use and system management will be ad-hoc and inconsistent 5 Features of good policy Features of good policy usually include the following Specific- Policy should be specific/definite. If it is uncertain, then the implementation will become difficult. Clear & Understandable - Policy must be unambiguous. It should avoid use of jargons and connotations. There should be no misunderstandings in following the policy. Unclear policies can lead to indecisiveness and uncertainty in minds of those who look into it for guidance Uniform- Policy must be uniform enough so that it can be efficiently followed by the subordinates. Appropriate- Policy should be appropriate to the present organizational strategies and goals and address the intended policy objectives. Simple- A policy shou ...

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Access to Knowledge Policy

1. Canadian Forest Service Access to Knowledge: Policy and Guidelines Presentation to Canadian Forest Service Senior Management Committee September 28, 2004

4. How we got here Approval Information gathering & analysis Develop guidelines SMC endorsement-CFS Establishment-NRCan Draft Policy Document Consultation Legal services review Winter 2000 2001 Dec 2002 Winter 2001 2003/04 2002 Sept 2004

5. Policy Goals Access None High Fully Restricted Unrestricted Desired general state Specific cost circumstances Specific restriction circumstances Specific cost and restriction circumstances Goal of proposed policy Cost

10.

11.

12.

13.

14.

15.

16. Knowledge Assets Inventory Data entry

17. Knowledge Assets Inventory Search Results

18. Total of 531 assets from 211 responses Source: Knowledge Asset survey

19.

20.

Editor's Notes

There are two things that I propose to do under this agenda item. First, I’ll describe the proposed CFS Access to Knowledge Policy and related documents and tools Second, I am looking for final approval from this committee to adopt the Policy

Access to Knowledge Policy

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