1. Module 6
Writing the Grant Proposal
that gets Funding
ALEXA C. ABIDIN

2. Module 6 - Writing the grant proposal that gets funding
6.1 The 9-step proposal preparation process
6.2 Proposal preparation schedule
6.3 The proposal
6.4 Checklist for request for proposals (RFP) / no bid decision
6.5 Sample letter declining an RFP
6.6 Sample of team structure
6.7 Checklist of RFP analysis and task assignment
6.8 Client needs/wants analysis form
6.9 Value-added elements form
6.10 Proposal preparation schedule
6.11 Form for writing assignments
6.12 Market and competitive analysis form
6.13 RFP compliance checklist
6.14 Itemized budget and non-itemized budget
6.15 Shortened list of cost category
6.16 Executive summary checklist
6.17 Proposal production schedule
6.18 Final checklist
6.19 Presenting information in a flowchart
6.20 Sample grant proposal for funding
 Executive summary
 Introduction
 Our approach
 Proposed project results
 Management section
 Time and cost overview
 Company profile: Example, Western Consulting Associates

15. EXECUTIVE SUMMARY
CHECKLIST
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16. Did you examine the RFP
carefully?
 Do you know the readers’ level of
knowledge and expertise ?
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17. Is the executive summary focused
on results ?
 Do your opening paragraphs
focused on the client’s problems
and your solution/benefits?
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18. Did you briefly explain how and
why you developed your solution?
 Did you explain the technical
aspects?
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19.  If presenting the project management
plan did you include the following?
How project will be managed
Project team and their responsibilities
Work schedule
How firm and the client will interact?
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20.  Did you emphasize customer service?
 Did you include the following in your
training and training section?
 Brief overview of training department
 Training staff
 Types of instruction
 In-house and client site training facilities
 Training procedures
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21.  If the time/cost section is included, did
you:
Mention any special terms and
conditions
Explain any options products
Highlight price/value advantages
Offer alternative time schedule and cost
estimates
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22. Have you used the company profile to
include the ff:
Company history & primary mission
Brief contribution of your firm’s
contribution to history
Equipment/ products/ service
Company organization and its features
and benefits
Number and location facilities
Client references and completed
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23. Did you mention any future
product?
 Did you make sure that all
graphics included are necessary in
your proposal?
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26. Has the document been proofread
carefully one full time?
Has the numbering of pages and the
sequencing of tables and figures been
double-checked?
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27. Have the latest updated versions of
tables, graphics and appendix material
been included?
 Are there any missing pages?
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28. Is the printing of acceptable quality?
 Will the binding hold the document
securely ?
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29. PRESENT THE PROPOSAL TO THE CLIENT…
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