The Andornot Archives Starter Kit (formerly known as Archives Online) is an add-on to Inmagic DB/TextWorks for archival accessions and descriptions.

1. Andornot Consulting Inc.
November 4th, 2010
Presentation to
ARST 500
Information Technology &
Archives
http://www.slideshare.net/Andornot/aask

2. Proposed Solution
Software from Inmagic, Inc.
+
Archives Starter Kit
from Andornot Consulting Inc.

3. Vendor Profile
Inmagic, Inc.
 Founded in 1981
 15,000+ clients in 40 countries
 Worldwide network of dealers
 Software:
– DB/TextWorks
– WebPublisher Pro
– Genie
– Presto

4. Vendor Profile
Andornot Consulting Inc.
 Formed in 1995
 Inmagic partner since 1995
 BC-based

5. Andornot Services
 Software sales and
maintenance
 Database design
 Web application design
 Training
 Support

6. Andornot in the
Community
 Blog
 Twitter
 Conferences
 User group meetings
 Connect clients with each other

7. Selected Archival Clients

8. Archives Starter Kit
 Formerly called Archives Online
 Developed originally by City of
Richmond Archives
 Andornot appointed sole
distributor
 Recent versions developed by
Andornot
 Version 4.0 released Fall 2010

9. Archives Starter Kit
 Collection of Inmagic databases
for:
– Accessions
– Archival Descriptions
– Contacts (e.g. Donors)
 Using thesauri for:
– Personal Names
– Subjects
– Geographic Place Names

10. Archives Starter Kit
 With optional add-ons for
managing:
– Artifacts
– Donations
– Library Catalogs
– Art Galleries

11. Archives Starter Kit
 Desktop
Interface for
collection
management
and everyday
activities

12. Archives Starter Kit
 Web
interface
for public
access

13. Archives Starter Kit
 Web 2.0 Options:
– RSS feeds
– AddThis Share options
– Comments and ratings
– Google or other maps mashups

14. ArchivesNext Award
 Winner of the ArchivesNext
2010 Best Archives on the
Web Award for Best re-
purposing of descriptive data:
– City of Burnaby Archives, Charting
Change: An Interactive Atlas of
Burnaby’s Heritage

15. Demo
 Desktop interface
 Client sites
– Canadian Jewish Heritage Network
http://www.cjhn.ca
– Heritage Burnaby
http:/www.heritageburnaby.ca
– West Vancouver
http://archives.westvancouver.ca
 Web interface
– Starter Kit
http://aask.andornot.com/

16. Decision-Maker
Considerations
 City Archivist
 City IT Manager
 City Councillor
 Community Representative

17. Archival Considerations -
City Archivist
 RAD and ISAD(G)
 Subject and Name thesauri
 Flexible – fields can be added,
report forms changed
 Standards based XML and
ODBC integration API
 XML export to Memory BC

18. Technical Considerations -
City IT Manager
 Microsoft platform
 Proprietary or a SQL Server
datastore
 Firewall friendly
 Minimal ongoing maintenance
 Local support
 Export in ASCII delimited / XML
 Website integrates with any
CMS or template

19. Management
Considerations - City
Councillor
 Widespread use
 Corporate branding
 Easy to add photos and any
other type of multimedia
 Can add shopping carts to
purchase photos and recoup
some costs

20. End User Considerations –
Community Representative
 Web interface very user friendly
 A-Z or browse lists to pick
search terms
 “Canned searches” for specific
topics or finding aids for
collections
 Easy navigation

21. Additional ROI Possibilities
No additional software costs – build your own databases:
 Artifact catalogues
 By-law / Council report indexes
 Library catalogues
 Heritage sites
 Historical dictionaries
 Newspaper indexes
 Biographies
 Volunteer management
 Records management
– Files Classifications
– Retention Schedules
 Litigation management
 Directories

22. Inmagic / AASK Benefits
 Proven track record
 Standards based
 Flexible searching
 Customizable design
 Local support
 Easy to use

23. http://www.slideshare.net/Andornot/aask