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Productivity
- 2. Productivity • Productivity is the ratio of output to inputs in production; it is an average measure of the efficiency of production.
- 3. Workforce productivity • Workforce productivity is the amount of goods and services that a worker produces in a given amount of time.
- 5. Causes of low workforce productivity • Low prices and wages • Low productivity sectors • Outdated technology • Poor management • Low individual productivity
- 6. Causes of low individual productivity • Low prices and wages • Low productivity sectors • Outdated technology • Poor management
- 7. Causes of low individual productivity • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions
- 9. Public enemy #2 - work 0 500 1000 1500 2000 2500 0 10 20 30 40 50 60 70 80 90 100 Norway Luxembourg Ireland UnitedStates Belgium Netherlands Denmark France Germany G7countries Switzerland Sweden Austria Australia Euroarea Spain Finland UnitedKingdom Canada Italy OECDTotal Iceland Japan Slovenia NewZealand SlovakRepublic Greece Portugal CzechRepublic Turkey Korea Hungary Poland Estonia Chile RussianFederation Mexico GDP per hour Hours worked
- 10. Improving productivity • Holistic problem • Symptoms can be treated
- 11. • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions Improving productivity • Personal problems • Low “energy” level, stress • Dissatisfaction • Lack of motivation • Inadequate communication • Inadequate resources and tools • Poor priority, time and task management • Distractions
- 12. Productivity guidelines • Capture everything • Set aside time to plan • Prioritize • Limit work in progress • Reflect and improve
- 13. Productivity methods • Managing time and tasks better • Offload brain, keep free space • Easy to follow systems • Huge gains with small overhead
- 14. Productivity methods • Getting things done • Don’t break the streak • Pomodoro technique • The Action Method • Franklin Planner
- 15. Getting Things Done • It’s hard to see the big picture • Focus on the day to day tasks • Weekly reviews to gain perspective
- 16. Getting Things Done "The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.“ Mark Twain
- 17. Getting Things Done • Manage tasks in lists – In: add anything that might be a task – Next (ASAP) actions: Something that can be DONE – Waiting for: Delegated actions – Projects: A goal that needs multiple actions – Some day: May investigate later • Contexts: tag the actions with required tools, places, people, time
- 18. Getting Things Done New idea New message In list Actiona ble? < 2min > 1 action? Next Projects Can I do it? Importa nt? Some day Waiting Drop it Do it Generate subtasks No, delegate Yes Yes No No Yes No Yes Yes
- 19. Don’t break the chain • Habit forming 1) Pick a goal 2) Mark off the days on which you work toward that goal. 3) Use your chain of marked off days as a motivator.
- 20. Pomodoro technique • A time management method from 1980 1) Pick a task 2) Set a timer for 25 mins 3) Focused work until timer rings 4) 5 min of break, longer after 4 pomodoros
- 21. The action method • Leave every meeting, conversation, email with actions. • Action = what, who, when?
- 22. Franklin Planner • Daily and weekly planning pages • Task list: daily, master • Appointment schedule: daily, weekly, monthly • Notes • Goals tab
- 23. Franklin Planner • Not to be confused with Filofax
- 24. Extreme methods • Don’t use a calendar, never set a meeting • Don’t meet with people • Block time • Don’t reschedule: delete! • Go analog
- 25. Goals of productivity apps • Save time • Reduce stress • Offload brain • Improve life quality • Reduce noise • Help find order in chaos
- 26. Good productivity apps • Focus on frequent tasks • Form habits • Reduce complexity or speed up task execution • Multiplatform, synchronized • Seamlessly embedded • Make the user pay!
- 27. Making money • Go for the tablets • Base your business model on service subscription • Target more expensive hardware
- 28. Making money • Go for the tablets 62% of knowledge workers prefer to use a keyboard with their tablet
- 29. Thank you for your attention!