Commercial risk management and contracting good practice. Digital, automated assistance for you to manage your business
econsys is a SaaS platform hosted on the cloud providing commercial management good practice governance, in-built automated risk management and compliance.
Designed for specialist contracting businesses to control and manage end to end core commercial processes, econsys is built upon the premise of best practice and has been developed to directly address real issues and concerns experienced by real companies.
2. Established 2002
Providing Commercial and Contractual Support to Specialist Contracting companies across the
UK and Europe for over 17 years
www.rcclimited.com www.econsys.io
Studio 1, Units 6 & 7, Waterside Court, Centrum 100, Burton upon Trent, Staffs, DE14 2WQ
Introduction
3. econsys is a secure, cloud
based software solution
designed for contracting
business’s to control and
manage core business
processes and provide
invaluable risk
management, insights and
analytics.
It can be categorised as a
GRC Application, and
through deployment, will
secure your business top
line whilst driving
improvements and
optimising the bottom line
econsys represents
evolution not revolution
5. Controlled Workflow
• Designed for Company Core
Business processes
• Multiple flow choices to suit risk &
size
• Personnel allocated Roles; Roles
allocated Tasks, Reviews, Approvals
• Progress on Task completion subject
to Business Rules
• Consistency, Governance, Risk
Management and Compliance
• Management By Exception (M.B.E)
6. Intelligent User Assistance
• System processes workflow data and
applies Business Rules to provide
user assistance and support through
email;
• Allocated & Scheduled Tasks
• Prompts
• Alerts
• Escalations
• User Configurable Guidance Notes
• Appended or embedded Document
Templates
• Workflow Diagrams
7. Realtime Insights
• Business Activity
• Performance Indicators
• Analytics
• Forecasts
• Plans
• Dashboards and Reports
8. Business Resilience
• Allocates Appropriate Risk
Management
• Drives Governance & Compliance
• Encourages Co-operation
• Delivers consistency where its
needed most
• Instills hi-performance culture
• Embraces technology
• Integration leads to efficiency
“No project is risk-free. Risk can be managed, minimised,
shared, transferred, or accepted. It cannot be ignored.“
Michael Latham QS 1994
9. Controlled Workflow
• Designed for Company Core
Business processes
• 3 x flows to suit varied job type
• Personnel allocated Roles; Roles
allocated Tasks, Reviews, Approvals
• Progress on Task completion and
Business Rules
• Consistency, Governance, Risk
Management and Compliance
• Management By Exception (M.B.E)
10. Intelligent User Assistance
• System processes workflow data and
applies business rules to provide user
assistance and support through
email;
• Allocated & Scheduled Tasks
• Prompts
• Alerts
• Escalations
• User Configurable Guidance Notes
• Appended or embedded Document
Templates
• Workflow Diagrams
11. Intelligent User Assistance
Never miss any scheduled tasks again:
Examples
• Sales Bid return date, Win probability Update
• Delivery Project Progress Reports
• Payment Cycle Application / Invoice Submission –
Valuations dates – Final Date for Payment
• Sub Contract Payments, warranties
• Management Project Reviews – Cost to complete reviews
• Warranty End of cover
13. Business Resilience
• Appropriate Risk Management
• Governance & Compliance
• Co-operation
• Peer Reviews
• Forecasts
• Risks & Opportunities
• Integration with other software
14. Other Features
• Client Database and Analytics
• Quote production
• Pipeline & WIP Forecasting
• Secure Customer / Contractor Access
• Risks & Opportunity tracking
• Integration with other software
15. System user demands
Very much designed to promote good practice whilst increasing productivity
through automation delivered by a digital change programme.
16. Software Feature Comparison
• Unique proposition that drives integration between products and provides
end-to-end business governance, risk management and compliance for
contracting companies
• Application is built for business operators by business operators
• Market analysis available in Appendix
19. Drawing on over 20 years’ experience, econsys is a highly developed work flow
package focussing on improving profitability, efficiency and productivity whilst
minimising risks and costs.
Available as individual modules or as an end-to-end workflow, specifically designed
high level Control Points guide users through four key stages in the life of a project or
small works – Pre-Order, Order Acceptance, Delivery and Aftercare.
Real time dashboards filter the noise of tonnes data and endless excel documents.
Real time, Snapshot and Historical project information reports and analytics identify
progress and highlight areas of key interest to a variety stakeholders for instant review
and call-to-action.
econsys can seamlessly link to third party systems providing a single point of
connectivity of departments and people to business data.
econsys enables you to embed your own business rules and performance indicators
into its Master Data. Creating alerts, driving team performance, prompting project
reports and managing approval levels whilst at the same time aligning to your business
requirements.
Hone in on projects, identify areas requiring attention and rectify issues that could
affect profitability and deliverables.
20. SOME NOTES ON GOVERNANCE, RISK MANAGEMENT AND COMPLIANCE
GRC is an acronym that denotes governance, risk management and compliance — but the real story of GRC is so much
more
GRC is the integrated collection of capabilities that enable an organisation to reliably achieve objectives while
addressing uncertainty and acting with integrity – this is the outcome that is known as Principled Performance
Managing GRC information in various spreadsheets or standard office applications is still a very common practice. This
setup is usually satisfactory until an organisation wishes to combine and aggregate the gathered information. This
becomes expensive and ineffective as it normally requires extensive conversion between formats and definitions. In the
worst case, the obtained information is irrelevant or misleading. An integrated GRC system improves efficiency within
organisations in three key aspects:
• Organisations can move from fragmented data collection to asking critical questions once, hence reducing
impact on business
• Stand-alone GRC systems (i.e. one system per GRC domain) are replaced with one integrated GRC system,
which reduces cost and complexity while increasing the likelihood of effective and efficient collaboration
• Overlapping reporting is replaced with integrated reporting, thus showing consistent and recognisable
information with different focus and different purpose to management and board
While it should be noted that creating and working with a new standard is a journey that many may find cumbersome
initially (as it requires a change in mind-set and action), it has visible payoffs. Not only does management information
become instantly accessible and more accurate, the occurrence of incidents are subsequently reduced. Most important,
organisations no longer find themselves focusing on the troubleshooting of problems, but are able to direct their
attention to supporting business enhancements
Being able to manage GRC challenges in a transparent and cost-effective way while avoiding bureaucracy, process lock-
down and allowing for development and change has the potential to become a competitive advantage
Maintaining control is a strategic enabler in an ever-changing environment.
21. Integration is key
econsys can seamlessly link to third party systems providing a single
point of connectivity of departments and people to business data.
24. Controlled Work Flow
Designed forDesigned forDesigned forDesigned for
ContractingContractingContractingContracting
CompanyCompanyCompanyCompany
Core BusinessCore BusinessCore BusinessCore Business
ProcessesProcessesProcessesProcesses
41. RTQ
SL
Sales Director
Assign Sales Leader
Permission
to Quote
Board
Business
Rules for
Permission
Automatic
Conditional
Hold
Approve
Reject
Prepare Quote
Controlled Workflow
42. Feature Comparison
• We cannot find anywhere a direct one to one comparison for the econsys software. By that we mean a
product that has the same spectrum of coverage (contracting industry - enquiry to end of liability) and
already contains ‘domain specific’ flows (isn’t a blank platform to be developed for your business needs).
• Econsys spans at least three main spheres of business that are traditionally covered by software
applications,
• CRM - Customer relationship management – traditionally sales specific
• Contract Management - traditionally commercial, legal and operational software
• GRC - Governance, Risk Management and Compliance – traditionally ‘whole of business’ applications.
• As such we have compared our product to companies in those three arenas and attach our comparison of
features for your review.
• There is also ample opportunity for a company to effectively build their own work flow to suit the needs of
their business using proprietary software available, known as BPM [Business process management]
software. Examples are https://asana.com/ , https://monday.com and https://www.smartsheet.com . The
amount of input and time needed to make the product suit your business can be huge. Econsys is
essentially a product that has been developed for businesses like Schneider to around 90% (we think) of
what you need, based on our knowledge of the subject matter – with the last bits needed to make it your
business specific.
• The following spreadsheet compares the features of econsys with the features of examples of software
that is in the three arenas I mention above. The feature list was derived from
https://www.capterra.com/grc-software/ which is a leading comparison site for finding and evaluating
business software.
