Lessons learned scrum mastering distributed teams - Agile Lyon 2019

1. Lessons learned scrum mastering distributed teams Antonio Cobo @Mind_of_AC

2. Lessons learned scrum mastering distributed teams Antonio Cobo @Mind_of_AC IN FRENCH!*

3. Lessons learned scrum mastering distributed teams Antonio Cobo @Mind_of_AC IN FRENCH!* *not the slides though

4. @Mind_of_AC

5. @Mind_of_AC

6. @Mind_of_AC

7. @Mind_of_AC

8. Does any of your team members use instant message app with the mobile? @Mind_of_AC

9. Does any of your team members answer emails from outside the office? @Mind_of_AC

10. Does any of your team members work from home at least one day a week? @Mind_of_AC

11. You work on a distributed team! @Mind_of_AC

12. My current team @Mind_of_AC 1 Business Analyst 1 Product Owner 1 Engineering Lead 1 Delivery Lead 1 Scrum Master* 1 QA 1 Dev 1 Dev 1 Dev 1 Dev 1 Dev *

13. My previous team @Mind_of_AC 1 Product Owner* 1 Engineering Lead 1 QA 1 Dev 1 Dev 1 Dev 1 Dev 1 Scrum Master 1 Dev 1 Dev 1 Dev 1 Dev 1 Architect 1 Dev

14. Why do we prefer co-located teams? @Mind_of_AC

15. @Mind_of_AC

16. @Mind_of_AC https://www.lynda.com/Business-Skills-tutorials/Communication-Tips/170778-2.html

17. @Mind_of_AC Is it possible to successfully deliver value on a distributed team?

18. @Mind_of_AC Ideal scenario vs reality

19. Communication with my teams @Mind_of_AC

20. Visual communication is better @Mind_of_AC

21. Voice communication @Mind_of_AC

24. Voice communication @Mind_of_AC ● Breath

25. Voice communication @Mind_of_AC ● Breath ● Allow people to talk

26. Voice communication @Mind_of_AC ● Breath ● Allow people to talk ● SM ensures everyone participates equally

29. Distributed teams events @Mind_of_AC • Daily catch up • Refinement / conversation • Review / demo • Planning / forecasting • Retrospective

30. Daily catch up @Mind_of_AC

33. Daily catch up @Mind_of_AC ● Screen share with the digital board

34. Daily catch up @Mind_of_AC ● Screen share with the digital board ● Allow people to talk

35. Daily catch up @Mind_of_AC ● Screen share with the digital board ● Allow people to talk ● SM ensures everyone participates equally

38. Daily catch up tips @Mind_of_AC

39. Daily catch up tips @Mind_of_AC ● Quick filter on the board (if you walk the people)

40. Daily catch up tips @Mind_of_AC ● Quick filter on the board (if you walk the people) ● Rotate the person who share the board

41. Daily catch up tips @Mind_of_AC ● Quick filter on the board (if you walk the people) ● Rotate the person who share the board ● Try to walk the stories on the board

42. Refinement / conversation @Mind_of_AC

45. Refinement / conversation @Mind_of_AC ● PO or BA sharing the screen

46. Refinement / conversation @Mind_of_AC ● PO or BA sharing the screen ● SM ensures every opinion is considered

47. Refinement / conversation @Mind_of_AC ● PO or BA sharing the screen ● SM ensures every opinion is considered ● SM collects estimations on direct message

50. Review / demo @Mind_of_AC

53. Review / demo @Mind_of_AC ● Every member sharing their screen to demo

54. Review / demo @Mind_of_AC ● Every member sharing their screen to demo ● SM to invite external people to the demo

55. Review / demo @Mind_of_AC ● Every member sharing their screen to demo ● SM to invite external people to the demo ● If nothing to demo… walk the board

58. Planning / forecasting @Mind_of_AC

61. Planning / forecasting @Mind_of_AC ● PO or SM sharing the screen

62. Planning / forecasting @Mind_of_AC ● PO or SM sharing the screen ● SM to ensure every opinion is considered

65. Retrospective @Mind_of_AC

68. Retrospective @Mind_of_AC ● SM sharing the screen

69. Retrospective @Mind_of_AC ● SM sharing the screen ● SM to ensure every opinion is considered

72. Interactive Retrospective Boards @Mind_of_AC

73. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/

77. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/

81. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards

82. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards

83. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page

84. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page

85. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page ● Hipchat dedicated room

86. Interactive Retrospective Boards @Mind_of_AC ● https://www.scatterspoke.com/ ● http://www.ideaboardz.com/ ● Webex whiteboards ● Confluence page ● Hipchat dedicated room

87. Retrospective tips @Mind_of_AC

88. Retrospective tips @Mind_of_AC ● Try to change format as much as you can

89. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/

94. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones

95. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones ● No laptops

96. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones ● No laptops ● Icebreakers are powerful, use them!

97. Retrospective tips @Mind_of_AC ● Try to change format as much as you can ● Need ideas? https://retromat.org/en/ ● No phones ● No laptops ● Icebreakers are powerful, use them! ● Ask for feedback for each retrospective

98. Apply to remote retrospective @Mind_of_AC

99. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro

100. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com

101. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured

102. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured ● When only one person is remote…

103. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured ● When only one person is remote… ● …find a screen to see ONLY their webcam

104. Apply to remote retrospective @Mind_of_AC ● Prepare for the retro ● Need ideas? Ask the team - www.typeform.com ● Ensure the actions are properly captured ● When only one person is remote… ● …find a screen to see ONLY their webcam

105. Wrapping up @Mind_of_AC

108. Wrapping up @Mind_of_AC • Possibility of video call at any moment

109. Wrapping up @Mind_of_AC • Possibility of video call at any moment • Allow people time to talk equally

110. Wrapping up @Mind_of_AC • Possibility of video call at any moment • Allow people time to talk equally • Involve the whole team

111. Wrapping up @Mind_of_AC • Possibility of video call at any moment • Allow people time to talk equally • Involve the whole team • Make every retrospective UNIQUE!

112. Wrapping up @Mind_of_AC • Possibility of video call at any moment • Allow people time to talk equally • Involve the whole team • Make every retrospective UNIQUE! • If you can, organise regular trips

113. Antonio Cobo antonio.cobo@bjss.com Merci! @Mind_of_AC

Lessons learned scrum mastering distributed teams - Agile Lyon 2019

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Lessons learned scrum mastering distributed teams - Agile Lyon 2019