The Applexus SourceSphere is a secure and easy-to-use web platform for B2B procurement processes. SourceSphere offers a level playing field in the acquisition of products and services. This procurement portal ensures effective collaboration between organizations and their suppliers. ourceSphere Modules e-Registration: Powerful yet easy-to-use window for suppliers to register, request empanelment & manage profiles e-Tendering: Suppliers and bidders have access to the same commercial information, guidance and instructions-equitable prices are encouraged e-Procurement: Efficient management of the entire ‘procure-to-pay’ (P2P) cycle with standardized transactions that can be tracked easily e-Auction: A secure bidding environment with the ease and speed of communication to multiple bidders e-Hiring: Access to a large, well-organized database enables organizations to interact with their suppliers for hiring and contracting resources

1. www.applexus.com
SourceSphere
A Centralized Supplier Management Solution

2. SourceSphere - Module Offerings:
e-Tendering
Suppliers and bidders have
access to the same commercial
information, guidance and
instructions-equitable prices are
encouraged.
e-Registration
Powerful yet easy-to-use
window for suppliers to
register, request em-
panelment & manage
profiles.
A secure bidding envi-
ronment with the ease
and speed of commu-
nication to multiple
bidders.
e-Auction
Access to a large, well-
organized database
enables organizations to
interact with their suppliers
for hiring and contracting
resources.
e-Hiring
SourceSphere
The Applexus SourceSphere is a secure and easy-to-use web platform for B2B
procurement processes. SourceSphere offers a level playing field in the acqui-
sition of products and services. This procurement portal ensures effective col-
laboration between organizations and their suppliers.
e-Procurement
Efficient management of
the entire‘procure-to-pay’
(P2P) cycle with standard-
ized transactions that can
be tracked easily.

3. Supplier Collaboration : End-to-end activities involved in the order
cycle are aligned to deliver state-of-the-art performance. Real-time
information exchanges enable supply chain visibility, synchronization
and monitoring of processes from planning to payment.
Competitive Sourcing : Supplier Rating helps rank suppliers on ‘key performance
indicators’ (KPIs) like expression of interest, technical appraisal and commercial
evaluation which can be pre-defined across modules and analyzed at regular time-
intervals.
Agile and Flexible Interface : SourceSphere ensures a good fit
between supplier capabilities and organizational requirements.
In a well-synchronized supply chain, events can be predicted &
responded to in the most efficient manner.
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Supplier self-service system
SourceSphere helps to bring suppliers onboard
quickly with online registration. Suppliers gain
insight into the buyer’s ERP system and
directly access their business transactions, such
as pending invoices, payments and purchase
orders. Suppliers can log in to their accounts at
any time to make changes to their profiles.
Supplier database management
Provides a complete analysis of the supplier
database and ensures that all details are correct
and up-to-date.
Customized supplier on-boarding
process
Configurable forms and workflows enable
organizations to access information regarding
supplier capabilities, certifications, experience,
and personnel. The functionality allows
standardized pre-qualification and approval
processes.
Risk minimization
Centralized management and visibility of
supplier data help to proactively manage risk.
Organizations are empowered to track supplier
performance metrics.
A forum where suppliers easily and securely register, request empanelment and manage
their profiles.
e-Registration

4. Anytime-anywhere bidding
Administrative hassles of the traditional ten-
dering process are minimized. Saves on trav-
elling costs and eliminates dependence on
newspapers, couriers and banks.
e-Tendering
Fair and free participation of
suppliers
All suppliers are provided with identical
information, instructions and guidance
including a bidding deadline. Competing
tenderers are unaware of each other and
confidentiality is maintained.
Debriefing summary
Rejected suppliers can request for a
debriefing session to receive feedback on
the reasons for rejection.
Convenience
A single click provides access to bids and
helps sign documents with innumerable
pages. Any number of documents can be
signed with a single digital certificate.
Objective evaluation
Tenders are configured with the help of
a questionnaire based on technical and
commercial parameters with weightages
assigned to each committee member. Scores
are assigned to participating suppliers for
each competency area to determine the final
ranking.
A centralized tendering system for all purchasing authorities-mainly used by the
procurement divisions.
Security
Bidders submit bid documents online
with password protection and can attach
files, photos, quotations, charts, drawings
and notes. Committee members evaluate
and approve tenders online. The ‘Tender
Committee Board’ (TCB) performs an online
review and approval of the evaluation
results.

5. Centralized procurement
management
A single centralized procurement management
system empowers organizations to negotiate
better terms and prices with preferred or
strategic suppliers.
Automated process/workflow
Automation of the requisition-to-purchase cycle
eliminates manual intervention. The ability to
manage and monitor authorization procedures
reduces cost, time and checks expenditure.
Integration with cross functions
Cross-functional standardized processes result
in cost savings for both the organization and
suppliers. Intensive interaction with suppliers
at every stage of the value chain optimizes the
purchasing process with reduced flow cycles
(time-to-market, order-to-delivery and failure-to-
correction).
Efficient ‘accounts payable’
The Accounts Payable department can match
an invoice with the quote and the purchase
order before making a payment. Remittance of
payment electronically speeds up the purchasing
process and eliminates the need for checks to be
cut.
e-Procurement
Integration with SAP enables
e-Procurement to cover the
entire ‘procure- to- pay’ (P2P)
cycle from purchase orders,
delivery schedules, goods
receipts, invoices, to payment
details.

6. e-Auction
An interface that facilitates organizations to conduct forward
and reverse auctions online.
Auction dashboard
A consolidated view of auctions with the
option for suppliers to increase or decrease
the bid value, withdraw from the auction or
submit the bid. This attribute helps to ac-
complish considerable savings in process
time and costs.
Pre-qualification of suppliers
The in-built ‘supplier rating engine’ ensures
that only suppliers capable of meeting
the organization’s needs are invited to
the auction. Quick and detailed supplier
information enables easy creation of tenders
and reduces contract timescales.
Auction results
Comprehensive and meticulous reporting
helps buyers analyze the flow of an
auction.
Post-event analysis
Sourcing teams conduct a post-auction
analysis based on the data available from
all suppliers. This feature allows sourcing
professionals to analyze trends in supplier
responses and review supplier bids.

7. e-Hiring
This platform enables organizations to interact with suppliers
for hiring and contracting resources.
Organizations create customized resource
requests to identify the most suitable
resources for specific positions.
Configurable resource requests
Each of the interviewed candidates receives
feedback with a competency assessment and
performance rating.
Transparent selection process
Employees upload timesheets in
SourceSphere. Post approval, invoices
are generated in the SAP system against
contracts.
Manage timesheets
Smooth workflows help to identify suitable
profiles as per requirements and close
resource requests quickly.
Efficient tracking

8. e-Grievance
Serves to address supplier grievances in a
transparent and structured manner as per the
organization’s code of conduct policy.
Suppliers can create grievances with
reference to particular modules & tender
numbers.
User-friendly forum
Suppliers can easily and conveniently track
the status of grievances raised.
Supplier identity is kept confidential in case
of sensitive grievances like integrity issues.
Easy tracking
Confidentiality
Rejected vendors can raise tickets for
performance review & feedback.
Ticketing system
All grievances are monitored, reviewed
& resolved in a fast-track process to
ensure business continuity.
Quick resolution

9. e-Administration
Provides electronic support & services to
streamline the entire lifecycle of administrative
procedures in SourceSphere.
Master data management
Simplifies the process of on-boarding infor-
mation regarding products & services from
suppliers & reduces the time-to-market.
Connectivity
This flexible & scalable module facilitates
communication & services to multiple users,
while optimizing time, travel & resources.
Automated and accurate
management
Centralizes and consolidates all informa-
tion related to sourcing to help organi-
zations meet the objectives of equality,
transparency and disclosure.
Cost-effective
Reduces maintenance costs and deploy-
ment time with efficient operations &
seamless communication.

10. Salient Features
Alerts and notifications
Real-time alerts and notifications of
transactions and upfront information
on problems, provides for effective
troubleshooting.
Discussion forums
The SourceSphere community exchanges ideas,
seeks guidance and shares feedback. Quicker
interaction is facilitated on specific issues.
Multilingual interface
Users work on documents in a shared primary
language, while they have the option to view
the portal and perform tasks in their preferred
secondary language.
Flexible administration &
configuration
Users have the flexibility to configure the
portal according to their requirements, within
a secure framework. User-defined fields can be
set up to customize existing transactions to
specific business needs. SourceSphere
provides theme-based options in different
colors.
Security
Role- based access ensures access only to
authorized users. Timestamp-based security
and a secure communication protocol (https)
provide in-built security during data transfer.
Compatible with public-key infrastructure
(PKI) & digital signatures.
Various reports on real time status of
transactions related to the procurement cycle
provide valuable inputs for organizations and
suppliers.
Status reports
Synchronizes data across ERP systems like SAP,
Oracle and MS Dynamics. Valuable information
exchange between buyers and vendors 24x7
effectively meets the various B2B demands.
Data synchronization

11. Solution Deployment Architecture
Quick and easy deployment
Anytime, anywhere access to information
Organizations & suppliers collaborate in
an easy-to-use interface without the need
to update existing infrastructure
Ability to negotiate on purchase orders,
delivery schedules, invoices, payments,
stock status, etc
Extensive MIS analysis and reporting
Reduced TCO-synchronizes data across ERP
systems & provides easy maintenance
Minimize manual processes and ensure
transparency
Configure email alerts in response to
various business events
Dynamically configure the workflow
process to match the needs of business
Key Business Benefits
Shorter cycle time for on-boarding new vendors
Self -service for vendors
Proactive supply chain
HIGHLIGHTS
Dashboards with performance data
Integrated resource for procurement

12. Trivandrum
Applexus Technologies (P) Ltd
3rd Floor, Amstor Building
No. 1 Technopark Campus
Trivandrum - 695 581
Phone: +91 (471) 270-0900
Cochin
Applexus Technologies (P) Ltd
Ground Floor, Athulya Building
Infopark Campus, Kakkanad
Cochin - 682 030
Phone: +91 (484) 401-5285
Bangalore
Applexus Technologies (P) Ltd
Orchid #1, STPI, 6th Floor,
Cyber Park, Electronics City,
Hosur Road, Bangalore - 560 100
Phone: +91 (80) 661-86185
Global Headquarters - Seattle
Applexus Technologies LLC
33507 9th Avenue South
Federal Way, WA 98003
Phone: +1 (206) 249-0900
Sharjah
Applexus Technologies FZC
Q1-09-067/A
P.O.BOX : 9581
Sharjah, UAE
Phone: +971 6 552-9754
E-mail: contactus@applexus.com | Website: www.applexus.com
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Applexus, a global provider of end-to-end IT services, offers innovative solutions in Mobility, SAP, .Net and Java.
Headquartered in Seattle, Washington, we are the trusted partner of a diverse portfolio of organizations worldwide,
including Fortune 1000 companies. We offer onsite, offsite, offshore and hybrid delivery models to proactively
respond to dynamic business scenarios. We take pride in offering exceptional customer service and assure a service
quality guarantee to our esteemed clients.
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