Oral presentation or Report

1. Oral presentations

2. Purpose
The purpose of a presentation may be to provide
information, persuade the audience to accept a
point of view, or encourage them to take action.
Select effective information
⮚What kind of information will best support
the presentation?
⮚What kind of information will appeal to
the audience?
⮚Are there some useful examples or case
studies to illustrate an idea?
Oral Reports

3. Oral Reports
Planning the oral Report:
Consider the audience
• Make the report in a way that it should engage your audience
• You should be aware about knowledge level of your audience
Some basic questions to ask about an audience are:
1. Who will I be speaking to?
2. What do they know about my topic already?
3. What will they want to know about my topic?
4. What do I want them to know by the end of my talk

4. Introduction:
⮚Introduce yourself if needed,
providing your affiliation and/or
credibility.
⮚Create an effective opening that will
interest your audience: pose a
question, give an amazing fact, or tell a
short, interesting story.
⮚Reveal your topic to the audience
and explain why it is important for
them to learn about.
⮚Give a brief outline of the major
points you will cover in your
presentation.

5. Structure:
Give your presentation a simple and
logical structure. Include an
introduction in which you outline the
points you intend to cover and a
conclusion in which you go over the
main points of your talk.

6. Common Format
∙ title
∙ problem or issue studied
∙ research method
∙ data collected
∙ research findings
∙ implications
∙ conclusions

7. Delivering presentation
The main points:
⮚the quality of your voice,
⮚your link with the audience,
⮚use of notes and use of visual aids.
Voice quality involves attention to volume, speed and
fluency, clarity and pronunciation. The quality of your
voice in a presentation will improve dramatically if you are
able to practice beforehand in a room similar to the one
you will be presenting in.
Personal contact
You have personal contact with your audience, make use of
personality, voice, gestures, etc.
Involvement of listeners.
•Avoid unnecessary details
•Avoid too many information on a slide

8. Oral Reports
Use visual aids:
Make use of visual aids to emphasize your point.
Color graphic enhance the speaker’s effectiveness
Types of visual aids:
• Outlines, slides or drawings, table graphs, and charts, and
handouts.
• Outlines shows the sections and subsections.
• Tables, graphs are useful to present data in a way that listeners
can grasp relationships immediately.
• An handout supplements the information being presented.

9. Oral Reports
Use of computers for visual aids
Many computer Software packages including power point are
available for preparing presentations.
Use of computers is more convenient as you can easily copy,
print multiple copies, edit the presentation as many times as
you wish.
Guidelines:
• Note important of visual: title, text, graphics and boarders, etc.
• Create a template to make the visual consistent.
• Use same font and color
• Use only one idea per visual
• For text, do not give too much details on a slide.
• For charts, graphics in appropriate sizes to make an impact

10. Oral Reports
Methods of displaying visual aids:
1. Overhead transparencies
2. Slides
3. Flip-charts
Organizing the oral report:
Develop introduction
• say some thing closely related to your topic
• avoid start with a humorous story
• explain the importance of your report
• indicate your special knowledge of concern with the
subject
• preview main points of the report.

11. Oral Reports
Main body of the report:
• Use transitions to help listeners understands different
sections of the report.
• Select important details
• Impose a time limit
Conclusion:
Guidelines:
• Identify main ideas you wished to emphasize
• List the main conclusion points in bulleted form for easy
consumption by listeners.
• Avoid too many details.

12. Conclusion:
⮚Signal your conclusion with a
transition.
⮚Summarize your points.
⮚Refer to future action if needed.
⮚End with, “Thank You.”
⮚If answering questions, tell your
audience, “I’ll now be happy to
answer any questions.”

13. Oral Reports
Presentation of oral reports:
1. Presentation types:
2. Overhead projection
3. Slides
Flip charts
Presentation guide lines:
• Rehearsal the presentation
• Introduce yourself to audience
• Start presentation with relevant background
• Drive out stage fright out of your mind
• Organize time

14. Characteristics of a good presentation
⮚It should be attractive and having quality to involve audience
⮚Add graphs , pictures, charts, Photos, and other media
⮚Practice your work and share personal experience
⮚Making eye contact with audience use appropriate gestures
⮚Familiarize yourself with the techniques of good presenters.
No one is born a masterful presenter, and really good
presenters practice a lot.
⮚Practice your timing! At professional conferences, 15 minutes
means 15 minutes. If you go over your time limit, you cut off
the presentation time of others in your session

15. ⮚ Be clear about its
purpose.
⮚ Prepare.
⮚ Have an attention-getting
opening.
⮚ Make the content
organized and interesting.
⮚ Be enthusiastic.
⮚ Talk to the audience.
⮚ Have a memorable
closing.
Elements of a good presentation