1. Decide what positions you’ll have to fill, by engaging in personnel planning and forecasting.
2. Build a pool of candidates for theses jobs by recruiting internal or external candidates.
3. Have applicants complete application forms and perhaps undergo an initial screening interview.
4. Use selection techniques like tests, background investigations, and physical exams to identify viable candidates.
5. Finally, decide who to make an offer to, by having the supervisor and (perhaps) others on the team interview the final candidates.
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It is often therefore safer to promote employees from within, since you’re likely to have a more accurate view of the person’s skills than you would an outsider’s. Inside candidates may also be more committed to the company. Morale may rise, to the extent that employees see promotions as rewards for loyalty and competence. Inside candidates may also require less orientation and training than outsiders.
Employees who apply for jobs and don’t get them may become discontented; telling unsuccessful applicants why they were rejected and what remedial actions they might take to be more successful in the future is thus crucial.
When all managers come up through the ranks, they may have a tendency to maintain the status quo, when a new direction is what’s required.
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Job Posting
Personnel records are also important. An examination of personnel records (including application forms) may reveal employees who are working in jobs below their educational or skill levels. It may also reveal persons who have potential for further training or who already have the right background for the open job.
Rehiring
Today.thanks partly to high turnover in some high-tech occupations.rehiring former employees is back in style. For example, with many former employees finding that the life of a start-up entrepreneur is not all they’d hoped it would be, EDS executive Troy Todd in Plano, Texas, says his company rehired over 500 “boomerang” employees just between January and July 2000.
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Succession planning typically includes activities like these:
Determining the projected need for managers and professionals by company level, function, and skill
Auditing current executive talent to project the likely future supply from internal sources
Planning individual career paths based on objective estimates of future needs and assessments of potential
Career counseling in the context of the future needs of the firm, as well as those of the individual
Accelerated promotions, with development to prepare individuals for future roles as well as current responsibilities
Performance-related training and development to prepare individuals for future roles as well as current responsibilities
Planned strategic recruitment to fill short-term needs and to provide people to meet future needs
Actually filling the positionsvia recruiters, promotion from within, and so on.
Instructor’s Note:
Use this slide to visit professional journals and view and discuss job postings.
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Jerry Holder’s ongoing recruiting efforts for the workers he needs in the two Allegra Print and Imaging locations he manages in
Tulsa begin with help wanted advertising. Holder places “friendly” newspaper ads, written in warm, welcoming language, to
attract candidates for sales, production, and quality-control positions. The ads’ message is, “Let’s see if it fits. Come in and
see the place.” Holder then offers each prospect a shop tour and introductions to key employees.
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Instructor’s Note: Ask students -
Why turn to an agency?
Reasons include:
1. Your firm doesn’t have its own HR department and is not geared to doing recruiting
and screening.
2. Your firm has found it difficult in the past to generate a pool of qualified applicants.
3. You must fill a particular opening quickly.
4. There is a perceived need to attract a greater number of minority or female applicants.
5. You want to reach currently employed individuals, who might feel more comfortable
dealing with agencies than with competing companies.
6. You want to cut down on the time you’re devoting to interviewing.
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Job description – The better the employment agency understands the job to be filled, the greater the likelihood it will produce a reasonable pool of applicants.
Screening tools – Tests, application blanks, and interviews should be a proven part of the employer’s selection process.
Periodic candidate review – will server as a check on the effectiveness and fairness of the agency’s process.
Agency relationship – It may also make sense to designate one person to serve as the liaison between the employer and the agency.
Agency screening – Check with other managers or HR people to find out which agencies have been the most effective at filling the sorts of positions you need filled.
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Recruiters
They fill jobs in the $60,000-and-up category, although $80,000 is often the lower limit. The percentage of your firm’s positions filled by these services might be small. However, these jobs would include crucial executive and technical positions. For executive positions, headhunters may be your only source of candidates. The employer always pays their fees.
Two trends.technology and specialization.are changing the executive search business. Most recruiting firms are therefore establishing Internet-linked computerized databases the aim of which, according to one senior recruiter, is “to create a long list by pushing a button.
Executive recruiters are also becoming more specialized, and the large ones are creating new businesses aimed specifically at specialized functions or industries.
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College Recruiting Goals
The campus recruiter has two main goals. The main one is determining whether a candidate is worthy of further consideration. The other aim is to attract good candidates. A sincere and informal attitude, respect for the applicant as an individual, and prompt follow-up letters can help sell the employer to the interviewee.
There are two main problems with on-campus recruiting. First, it is expensive and time consuming. Second, as mentioned earlier, recruiters themselves are sometimes ineffective, or worse.
On-Site Visits Employers generally invite good candidates to the employer’s office or plant for an on-site visit. The invitation letter should be warm and friendly but businesslike, and should give the person a choice of dates to visit the company. Assign someone to meet the applicant, preferably at the airport or at his or her hotel, and to act as host. A package describing the applicant’s schedule as well as other information regarding the company.such as annual reports and employee benefits.should be waiting.
Internships
Internships can be winwin situations for both students and employers. For students, it may mean being able to hone business skills, check out potential employers, and learn more about their likes (and dislikes) when it comes to choosing careers. And employers, of course, can use the interns to make useful contributions while evaluating them as possible full-time employees.
Referrals and Walk-Ins
The firm posts announcements of openings and requests for referrals in its bulletin and on its wallboards and intranet; prizes or cash rewards are offered for referrals that culminate in hirings. Employee referrals have been the source of almost half of all hires at AmeriCredit since the firm kicked off its “you’ve got friends, we want to meet them” employee referrals program.
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A large and fast-growing proportion of employers use the Internet as a recruiting tool. The percentage of Fortune 500 companies recruiting via the Internet jumped from 10% in 1997 to 75% in 2000.
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A filled-in form provides four types of information. First, you can make judgments on substantive matters, such as whether the applicant has the education and experience to do the job. Second, you can draw conclusions about the applicant’s
previous progress and growth, a trait that is especially important for management candidates. Third, you can draw tentative conclusions regarding the applicant’s stability based on previous work record. Fourth, you may be able to use the data in the application to predict which candidates will succeed on the job and which will not.