Contents Include: - Overview of General Ledger - Demonstration of General Ledger General Ledger Notes: - Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change. - Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements. - General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.

1. Monthly Web Chat with
Joanne Snow
December 13, 2012

2. Agenda
• GoToMeeting housekeeping
• Overview of General Ledger
• Demonstration of General Ledger
• Overview of Financial Reporter
• Demonstration of Financial Reporter
• Q&A

3. Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. This is to eliminate issues with background noise, which
causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will
answer promptly during the Q&A session.

4. General Ledger
General Ledger Notes:
• Supports: GL account rollup, up to 10 account segments, unlimited account
structures, unlimited GL account groups, up to 5 budgets, up to 99 years of
history, supports GL security, and account code change.
• Utilizing multiple GL account segments, you can print financial statements
by segment and you can print consolidated financial statements.
• General Ledger functions are restricted based on the security profile
attached to the system user within Sage Accpac security groups.

5. General Ledger
GL Segment Configuration Process:
• Segments:
• Segments are used to break down accounts into divisions, regions, cost
centers etc.
• Open general ledger / GL setup / Options
• Segments tab to setup segments
• This is where you determine your account structure
• Click save.

6. General Ledger
GL Segment Configuration Process:
• Segment Codes:
• Open general ledger / GL setup / Segment Codes
• Select Segment Code.
• Enter segment code value, description, and closing account if applicable.
• Click save.

7. General Ledger
GL Structure Code Configuration Process:
• Account Structures:
• Account structures define how segments are put together to create specific
account numbers
• Account Structures must be designed before creating account numbers.
• Open general ledger / GL setup / account structures.
• Enter: structure code, and description.
• Select the segments to be added to this account.
• Click add.

8. General Ledger
GL Account Group Configuration Process:
• Account Groups:
• Account groups are used for reporting and sorting purposes. There are
several pre-defined account groups.
• In general, you always assign your accounts to account groups.
• Open General Ledger / GL Setup / Account Groups.
• Enter: account group, sort code, description, and group category.
• Click save.

9. General Ledger
GL Account Configuration Process:
• Accounts:
• Open General Ledger / GL Accounts / Accounts.
• On the Detail tab: enter account #, description, structure code, normal
balance, account type, account group, status, and post to account. Enter
any additional information on this tab if applicable.
• Enter additional information optional fields, and transaction optional fields
tabs if applicable.
• Click save.

10. General Ledger
GL Transaction Process:
• Open General Ledger / GL Transactions / Batch list.
• Click New to create new batch or click open add transactions to an existing
batch.
• Enter batch description, entry description, date, source code, account
numbers, and amounts.
• Click add.
• Post batch to update general ledger.

11. General Ledger
GL Reverse Transaction Process:
• Open general ledger / GL transactions / batch list.
• Open batch containing transactions to be reversed.
• Click reverse on transactions to be reversed.
• Enter batch number, batch description, and entry description.
• Click process.
• Post batch to update general ledger.

12. General Ledger
Additional Notes:
• Common reports: trial balance, transaction listing, batch listing, posting
journals, and chart of accounts.
• Reports can be used for troubleshooting posting errors etc.
• Drilldown functionality in general ledger.
• Control accounts & bank accounts should be reconciled on a regular basis.

13. Financial Reporter
Print Financial Statements:
• Use financial reporter to print income statements, and balance sheets.
• Use statement designer to customize financial statements using Excel.
• Provisional Posting or Actual Posting
• Default location for reports: C:Program Files (x86)SageSage
AccpacGL60AENG
• Print Destinations (Preview/File/Email/Printer)

14. Financial Reporter
Print Financial Statements Process:
• Open general ledger / financial reporter / print financial statements.
• Select statement name, fiscal year option, report options, sort by options,
and select print destination.
• Click print.

15. Financial Reporter
Statement Designer Notes:
• Column A determines the purpose of each row. It is also used to determine
which accounts will be included on the financial statement.
• Examples of Column A: Comment(..), Title (T), default line specification, text,
or account detail line.
• Column B filters out accounts from the account range specified in column A.
• Column C can be used to suppress zero balances.
• Column D can be used to consolidate balances, print totals, or print details.
• Column E is the report template. Any value or formula placed in the report
template area is part of the report.
• Standard MS Excel formulas, and formatting can be utilized.

16. Q&A

17. Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
joanne.snow@atlanticdatasystems.com
For support:
support@atlanticdatasystems.com