1. Do More with Less – Beyond Timesheets to Paycheques
Presented By:
Deana Dearry, Regional Manager
Sage Employer Solutions

2. Just a few years ago
Collect Paper Time Sheet
Make Corrections
Key into Payroll
Software

3. Today’s outlook
11:30 a.m.
ESS/Time & Attendance –
system down!

4. Changing Roles
In recent years, HR and Payroll have changed in profound ways. The economy
and wireless technology have blurred old ‘duty lines’ and challenged
traditional definitions of job functions:
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In the new economic environment, there is an increased
demand for “feeds” of Payroll and HR information
HR information no longer stays in HR
Payroll information no longer stays in PR
Information must flow across the organization in an easy to
use format for Employees and Management
Having “real time” information is now “mission critical”
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Let’s call it … “The Need for Feed”
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5. Changing Workforce
• 75 % of employees aged 18-32 used a
personal smartphone for work purposes
over the last 12 months, compared to
only 30% for employees over age 45
• 77 % of 2013 graduates expect their first
employer to provide full, formal training
for their position – including “soft” skills”
(only 30% actually received it)
• Work/Life balance expectations continue
to build across all Employee age groups
CompTIA and Ernst & Young 2013 surveys

6. Processes
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7. What’s Your “More with Less?”

8. Pinpoint (Spork it!)
Collect Paper Time Sheet
Make Corrections
Key into Payroll
Software
Excel TimeSheets
Check Totals
HRMS
Database

9. Identify Process Efficiency
Targets
New Hire/Rehire/Term
Pay/JobChanges
Employee Info - Pay Rates,
Deductions, Taxes
Benefits Enrollment
Employees Complete
Supervisors Collect
Payroll Collects, Checks
and Approves Time Sheets
Supervisors Approve
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10. Identify Automation Targets

11. • First, Celebrate Success – It’s What Got You Here!
• Ask, Who Will be Impacted?
– HR, Payroll, Finance, IT, Supervisors, Employees
• Build Your Project Team(s)
• Clearly Identify the “More” You Need vs Want to Do
– Identify areas for potential efficiency gains
* Process Improvements * New Automation *Existing Systems
• Target Top Efficiencies, Be Realistic and Make Time to TRAIN on
New Tools (change is hard!)
• Plan for other Factors/Considerations
– Future Growth
- Company Culture
- Employee Culture

12. • Plan for other Factors/Considerations
– Future Growth
– Company Culture
– Employee Culture
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Ask, What Are the Risks?
Ask, How will IT Need to be Involved (Impacted)?
Ask, Existing Systems Integration?
Where will the Process be Documented?
How will the Staff be Trained?
Celebrate Success!
Build review/improve/re-train into the new process

14. How Can We Help You?
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Account Manager
BAASS HRMS Practice Leader
BAASS HRMS Consultant Team
Sage Employer Solutions Resources
– BAASS Yearly Review
(One of our BAASS Connect attendance prizes!)

15. Do More with Less –
Beyond Timesheets to Paycheques
Presented By:
Deana Dearry, Regional Manager
Sage Employer Solutions