http://www.bpugcongress.com Presentation from BPUG congress 2009, Andy Murray - Director, Outperform UK Ltd & Lead Author, PRINCE2®: 2009 and Emma Jones, i-Logic Group, PRINCE2 Chief Examiner. The presentation deals with: * Drivers for PRINCE2: 2009 – reasons for change – key differences * PRINCE2: 2009 design - principles, processes, key themes, and project environment * Feedback from pilots * What happens next – transition period and launch date.

1. Ready, Steady, Go!
Introducing PRINCE2® 2009
Andy Murray, Outperform
PRINCE2 Lead Author
&
Emma Jones, i-Logic Group
PRINCE2 Chief Examiner
Warning: this presentation provides a snapshot of the current approach. As the development is based on
continued user consultation the final result may be different. Always check the website for latest information.
www.best-management-practice.com/PRINCE2Register
© TSO 2008. Content within this presentation may be subject to change.

2. Content
• PRINCE2 2009 Publications
– Reason for change
– Structure of PRINCE2 2009
• Principles
• Processes
• Themes
• Environment
– What do we need to do?
• PRINCE2 2009 Qualifications
– Exam Strategy
– Foundation Exam Design and Implications
– Practitioner Exam Design and Implications
© TSO 2008. Content within this presentation may be subject to change.

3. Reasons For Change - mandate
NB, Core Manual size raised to <275 (April 08)
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4. An integrated set of products
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5. Structure of new PRINCE2
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6. The PRINCE2 Principles
Business Justification A PRINCE2 project has continued business justification
Learn from experience PRINCE2 project teams learn from previous experience
(lessons are sought, recorded and acted upon throughout
the life of the project)
Roles & Responsibilities A PRINCE2 project has defined and agreed roles and
responsibilities with an organisation structure that engages
the business, user and supplier stakeholder interests
Manage by Stages A PRINCE2 project is planned, monitored and controlled on
a stage by stage basis
Manage by Exception A PRINCE2 project has defined tolerances for each project
objective to establish limits of delegated authority
Product Focus A PRINCE2 project focuses on the definition and delivery
of products, in particular their quality requirements
Tailor PRINCE2 is tailored to suit the project’s size, environment,
complexity, importance, capability and risk
© TSO 2008. Content within this presentation may be subject to change.

7. PRINCE2 Processes
Each one comprises
Processes
Activities
Each one comprises
Recommended
Actions
“The processes provide the lifecycle based
list of project management activities”
© TSO 2008. Content within this presentation may be subject to change.

8. PRINCE2 Processes
Directing DP
SU
SB SB CP
Managing
IP CS CS
Delivering MP MP
Key: Note:
• SU = Starting Up a Project •SU is used by both the directing and managing layers
• DP = Directing a Project •There should be at least two management stages, the first of
• IP = Initiating a Project which is the initiation stage.
• SB = Managing a Stage Boundary •SB is first used at the end of the initiation stage and
• CS = Controlling a Stage repeated at the end of each subsequent stage except the final
• MP = Managing Product Delivery Stage . It is also used to prepare exception plans, which can
• CP = Closing a Project be done at any time including in the final stage.
•For complex or lengthy initiation CS and MP can optionally
be used to manage the initiation stage
© TSO 2008. Content within this presentation may be subject to change.

9. Example Process
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10. The PRINCE2 Themes
Business Case Establish mechanisms to judge whether the project is (and Why?
remains) desirable, viable and achievable as a means to
support decision-making in its continued investment.
Organisation Define and establish the project’s structure of accountability Who?
and responsibilities.
Quality Define and implement the means by which the project will What?
create and verify products that are fit-for-purpose.
Plans Facilitate communication and control by defining the means Where and how by
of delivering the products whom, and estimating
the when and how
much?
Risk Identify, assess and control uncertainty, and as a result What if?
improve the ability of the project to succeed.
Change Identify, assess and control any potential and approved Only if?
changes to baselined objectives.
Progress Establish mechanisms to monitor and evaluate actual Where are we now?
achievements with planned in order to provide a forecast for Where are we going?
the project objectives, including its continued viability.
© TSO 2008. Content within this presentation may be subject to change.

11. The Project Environment
Embedding Tailoring
Done by the organisation to adopt PRINCE2 Done by the project team to adapt the method to the
context of a specific project
Focus on: Focus on:
• process ownership • Adapting the themes (through the strategies and
• scaling rules / guidance (e.g. score card) controls)
• Incorporating specific terms/language
• Standards (templates, definitions) • Revising the Product Descriptions for the
• training and development strategy management product s
• integration with business processes • Revising the role descriptions for the PRINCE2 project
• tools roles
• process assurance • Adjusting the processes to match the above
• learning lessons (corporately)
Guidance in PRINCE2 Maturity Model Guidance in the Method
© TSO 2008. Content within this presentation may be subject to change.

12. Directing Successful Projects Using PRINCE2
Approach
– Lifecycle oriented
• Pre-project
• Project
• Post-project
– Providing
• Example Agenda
• Decision checklist
• Role guidance by
stakeholder perspective
– Business
– User
– Supplier
– Focus on ‘duties &
behaviours”
© TSO 2008. Content within this presentation may be subject to change.

13. What changes will affect the way I
manage projects?
• Greater emphasis on seeking lessons
• Greater emphasis on product quality
• Greater emphasis on Business Case an Benefits
• Improved linkages with other OGC products
• Fewer management products – more easily scaled
• More guidance on tailoring
• Improved guidance on tolerances
• More guidance for Project Board members
• Revised approach to issues and changes
• Revised terminology
“Release notes” will be available describing the differences between the
2005 manual and the 2009 manuals
© TSO 2008. Content within this presentation may be subject to change.

14. PRINCE2 2009
Exam Strategy and Design
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15. Exam Strategy– Syllabus Development
• Learning Outcomes Assessment Model
• Learning outcomes identified for PRINCE2 2009
• High Level Performance Definitions
• Qualifications Workshop
– review of learning outcomes with stakeholders
– confirmation of learning outcomes categorisation
– review of what success in the exam is intended to
convey to candidates and organisations
© TSO 2008. Content within this presentation may be subject to change.

16. Exam Strategy - Exam Design
• NFER recommendations
– Gather validity evidence
– Reconsider use of learning levels
– Reduce non discriminating questions (1/3 of paper)
– Standard setting for pass mark
• Stakeholder Concerns
– Foundation too easy
– Foundation tests recall rather than understanding
– Practitioner too difficult
– Practitioner pass rate
© TSO 2008. Content within this presentation may be subject to change.

17. Exam Strategy - Exam Design
• Syllabus areas reviewed for
– Inherent difficulties
– Relevance of syllabus area to the
Foundation/Practitioner
– % of the exam the area should represent
© TSO 2008. Content within this presentation may be subject to change.

18. Foundation Exam – Question Structure
• 15 syllabus areas with mapped learning outcomes
• Every syllabus area to be tested
• Every syllabus area of equal importance and difficulty
• Paper structure as per current paper
• Pass mark 50% - no change
• 80 questions in one hour (inc. 4 trial questions)
• Greater focus on understanding
© TSO 2008. Content within this presentation may be subject to change.

19. Practitioner Exam – Question Structure
• 15 syllabus areas with mapped learning outcomes
• Every syllabus area to be tested
• Every syllabus area of equal importance and difficulty
• Objective test question styles unchanged
© TSO 2008. Content within this presentation may be subject to change.

20. Practitioner Exam – Paper Structure
• 9 Questions
• Focus to remain on themes – 7 themes every paper
– in depth examination of application/evaluation of key
concepts
• 2 process questions
– applying or evaluation of actions for scenario and
tailoring of process
• Process syllabus areas to be combined into 3 groups - 2
out of 3 selected in every paper
© TSO 2008. Content within this presentation may be subject to change.

21. Exam Development – Standard Setting
• 2 day workshops with NFER in Dec and Jan
• Evaluated ‘Direct Consensus’ and ‘Book Mark’ standard
setting methods
• 15-20 stakeholders
• May result in change to Practitioner pass mark
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22. Exam – Evaluation
• Pilots – March
– Real candidates comparing 2005 v 2009
– Trial of production processes
– Evaluation of design and question quality
– Score correction and moderation processes
• Beta release
– First 2 weeks papers – results reviewed & may be
modified
– Pass mark confirmed
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23. Exam – Implementation
• Launch at the same time as the 2009 Manual
• 3 month cut-over planned
• Pass marks to be aligned
• Available in all languages currently offered and online
© TSO 2008. Content within this presentation may be subject to change.

24. What are the implications if I already have
a PRINCE2 qualification?
• ‘Evolution’ not ‘Revolution’
• No ‘transition’ course or ‘bridging’ qualification is
required
• All 2005 qualifications remain valid
• Re-registration will be against 2009
© TSO 2008. Content within this presentation may be subject to change.

25. Any Questions?
Warning: this presentation provides a snapshot of the current approach. As the
development is based on continued user consultation the final result may be
different. Always check the website for latest information:
www.best-management-practice.com/PRINCE2Register
© TSO 2008. Content within this presentation may be subject to change.

26. Speaker Profile – Andy Murray
• Andy Murray is a Chartered Director and PRINCE2 Registered
Consultant, having worked in the field of Projects and
Programmes for over 15 years.
• He is currently a director of Outperform UK Ltd
(www.outperform.co.uk), an Accredited Consultancy
Organisation (ACO) licensed to consult in the OGC’s best
practice trilogy of PRINCE2™, MSP and M_o_R®.
• Andy was an early adopter of PRINCE2™, back in 1997, and
has been helping organisations implement and gain value from
PRINCE2™ ever since. He has helped implement PRINCE2™
in numerous organisations in more than a dozen countries.
• Andy has been using maturity models as a consulting aid for
more than five years, since they help diagnose an organisation’s
strengths and weaknesses, prioritise improvement initiatives and
measure progress. Andy has used the OGC’s PRINCE2™
Maturity Model (P2MM) and Portfolio, Programme and Project
Management Maturity Model (P3M3) as a means to both
benchmark organisations via the APM Group assessment
process and to define improvement plans.
• Andy is the co-author the P2MM Guide - published in July 2007
by TSO.
• Andy is the Lead Author for PRINCE2 2009.
© TSO 2008. Content within this presentation may be subject to change.

27. Speaker Profile – Emma Jones
• Emma Jones is a Director, PRINCE2 Trainer and the PRINCE2
Chief Examiner, having worked with PRINCE for over 12 years.
• She is currently a director of iLogic Group
(www.ilogicgroup.com), an Accredited Training Organisation
(ATO)
• Emma worked with PRINCE before the launch of PRINCE2 and
has worked with many organisations, both public and private
sector, to help them adopt the best practise and embed it within
their project management processes.
• Emma has been an examiner for PRINCE2 for 8 years. Emma
lead on the transition of the Practitioner Exam from its written
format to the current Objective Test format and now leads a
team of exam developers on behalf of the APM Group.
• Emma was a co-author of the 2005 PRINCE2 manual and has
co-authored the ‘For Successful Project Management: Think
PRINCE2’ and ‘Passing the PRINCE2 Exams’ publications by
TSO.
• Emma is the co-producer of the accredited ‘i-method’ PRINCE2
support software which is now used worldwide and the
PRINCE2 Foundation and Practitioner Exam Primers.
© TSO 2008. Content within this presentation may be subject to change.