1. Paragraph Formatting

2. There are a number of tools you can use to apply paragraph formatting options:
•Alignment buttons (align left, center, align right, and justify) allow you to set the
alignment of a paragraph.
•Line spacing button allows you to easily reset your spacing between lines of text.
•Numbering allows you to set automatic paragraph numbering for paragraphs.
•Bullet allows you to set hanging indents with bullets for paragraphs.
•Indentation Buttons (Decrease Indent and Increase Indent) enable you to change left
indentation for paragraphs.
•Character scaling allows you to stretch or scale text horizontally.
•The shading tool allows you to highlight behind the paragraph.
•Border allows you to set borders for a paragraph.
The Paragraph group is found on the Home tab

3. Alignment
Refers to the way text appears between the indents.
Click anywhere inside the paragraph you want to align.
then
Click the Align Left, Center, Align
Right, or Justify button in the Paragraph
group

4. Line Spacing
Line spacing refers to the amount of blank space before and after each line in a
paragraph. It often determines how easy it is to read a document.
Line spacing is measured in lines or points.
You can quickly change the line spacing by using the spacing button in the Paragraph group
Or by pressing Ctrl+1 for
single-spaced, Ctrl+2 for
double-spaced or Ctrl+5 for
1.5 spacing.
These commands affect
the paragraph where
your cursor is currently
located. To spread the
change wider, select
several paragraphs or
the entire document.

5. Bullets and Numbering
Everyone makes lists. Word lets you make two types of lists: bulleted and
numbered.
A bullet is a dot or other symbol used to highlight items in a list. Use bullets to list
items that do not have to be in any particular order. Like a shopping list.
Numbers (or letters) are used when information has to be in a certain order, like a
recipe.
Recipe:
Shopping list:
1. Preheat oven to 350
•Eggs
2. Grate 1 cup of cheese
•Milk
3. Dice ¼ cup of onions
•Bread
4. Slice ½ red pepper into strips
•Orange juice
5. Add ingredients to meat sauce
•Peanut butter
6. Bake for 20 minutes

6. Creating Lists
If you don't care about the style of bullets or numbering used, you can turn on
Bullets and Numbering by clicking on the appropriate command in the paragraph
group on the home tab.
To create a bulleted or numbered list:
• Make sure your cursor is set to type the first item in your list.
• Click the bullet or number button in the paragraph group.
• Enter the first item on your list and press Enter.
• The next line will begin automatically with a new bullet or number.
• Enter the next item on your list and press Enter.
• When your list is complete, press Enter twice to turn off bulleting.
Click for bullets Click for numbers
If you want to get fancy with your bullets, use the drop down arrows to customize them.

7. Indentation
The indent feature sets temporary left and right margins for paragraph text.
To indent one or more lines of text:
Use the Increase/Decrease Indent buttons in the paragraph group
This is the most convenient way of setting a left indent. Clicking the
Increase Indent button once indents text to a default .5"

8. Setting Indentation With the Ruler
The indent settings appear on either end of the white part of the ruler. By
default, they're set at the same position as the margins and the area between the
margins is indicated by the white area on the ruler.
The indent markers are kind of triangular in shape. On the left, there are two of them
for controlling the left indent: the top one is for the first line of a paragraph and the
bottom one is for the remaining lines in the paragraph. On the right, there's only one
for controlling the right indent.
You set indentation by dragging these little markers along the ruler. The left indent
markers can be moved separately to achieve different indentation effects. If you want
to set both left indents identically, drag the little rectangle beneath the indent
markers, it moves both markers together.
The text you need to change must be selected before you make changes on the ruler.
The top triangle The little square below
The bottom
is the location for the "hourglass" is the
triangle sets the
the First-line Left Indent. This one
location for
Indent. The first will move both of them
Hanging Indents.
line of text in a simultaneously,
This is where all
paragraph will allowing you to set
lines of text—
start at whatever them at the same place
except the first—
location you put without having to do it
begin in a
this on the ruler. twice.
paragraph.

9. Simple Borders
Add a border to a paragraph in your document to draw attention to important information.
1. Select the paragraph you want to enclose.
2. Click the command in the paragraph group on the HOME TAB

10. Customize Your Borders
The borders and shading dialog box gives to a lot of options
to choose from.
To display this dialog box, click on the option at
the bottom of the border options menu.
The “Page Border” tab is
for placing a border to
The “Borders” tab frame a page.
will give you tools
to place borders
around paragraphs
and sections of text
within your page.

11. Shading
You can emphasize an area of text by
shading it in color.
This can be used with or without a
border.