DIY Digitization & Preservation

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"DIY Digitization & Preservation" presented by Bethany Davis, Digital Processing Coordinator Librarian, for the Iowa City Genealogical Society on October 26, 2013. Materials presented on Personal Digital Archiving can be found at www.digitalpreservation.gov/you.

Formation Technologie

DIY
Digitization &
Preservation
Iowa City Genealogical Society
Presented by Bethany R. Davis
October 26, 2013

Who am I?
Bethany Davis
Digital Processing Coordinator Librarian
bethany-davis@uiowa.edu
Phone: (319) 384-2419

Outline
* DIY Digitization

* Personal Digital Archiving

* Your Questions Answered

DIY Digitization
Don’t scan just because you can.
Scan to share.
Scan the simple things.

Do this:

photographs

Frederick W. Kent Photograph Collection - Subseries: Theatre

Don’t do that:

scrapbooks

Keith/Albee Vaudeville Theater Collection - Scrapbook 48

What resolution?
Typed
Documents

300-400 ppi

Handwritten
documents

400-600 ppi

Photographs

400-600 ppi

Left to
Right:
200 ppi
300 ppi
400 ppi
500 ppi
600 ppi
700 ppi

Images from the
ALCTS Minimum
Digitization Capture
Recommendations.
Manuscripts.

Capture Resources
Association for Library Collections &
Technical Services (ALCTS)
Minimum Digitization Capture Recommendations

http://www.ala.
org/alcts/resources/preserv/minimumdigitization-capture-recommendations

Personal Digital Archiving
* Identify
* Decide
* Organize
* Copy
* Manage

2. Decide what’s important.
What files have long-term value?
- ex) e-filed tax returns.

Keep the highest quality file.

Know why you’re keeping it.

3. Organize your files.
Create useful file names.

P4210024c.jpg

2010_BamPhoto.jpg

3. Organize your files.
* 1 space to
keep files.
* Print screen
* File
descriptions
(good for photos)

4. Copy your digital files.
LOCKSS
Lots Of Copies Keep Stuff Safe
Multiple locations; Multiple types:
Desktop/laptop
Flash drive
External hard drive

Home
Work
Friend’s house

5. Manage your digital files.
* Check your files regularly.
* Schedule updates to add new files
(or to remove files).
* Consider replacing media every 5
years or as necessary.

Resource Links
Helpful links compiled by yours truly:
Capture Resources
https://wiki.uiowa.edu/display/DigiDoc/
Capture+Resources

Equipment List
https://wiki.uiowa.edu/display/DigiDoc/
Equipment+List

Digital Archiving Link
Library of Congress
Personal Digital Archiving Resources
http://www.digitalpreservation.gov/you

"DIY Digitization & Preservation"
for the Iowa City Genealogical Society

Find this presentation at
Slideshare.net/BethanyDavis

Presented by Bethany Davis
October 26, 2013

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DIY Digitization & Preservation

1. DIY Digitization & Preservation Iowa City Genealogical Society Presented by Bethany R. Davis October 26, 2013

2. Who am I? Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu Phone: (319) 384-2419

3. Outline * DIY Digitization * Personal Digital Archiving * Your Questions Answered

4. DIY Digitization Don’t scan just because you can. Scan to share. Scan the simple things.

5. Do this: photographs Frederick W. Kent Photograph Collection - Subseries: Theatre

6. Don’t do that: scrapbooks Keith/Albee Vaudeville Theater Collection - Scrapbook 48

7. What resolution? Typed Documents 300-400 ppi Handwritten documents 400-600 ppi Photographs 400-600 ppi

8. Left to Right: 200 ppi 300 ppi 400 ppi 500 ppi 600 ppi 700 ppi Images from the ALCTS Minimum Digitization Capture Recommendations. Manuscripts.

9. Capture Resources Association for Library Collections & Technical Services (ALCTS) Minimum Digitization Capture Recommendations http://www.ala. org/alcts/resources/preserv/minimumdigitization-capture-recommendations

10.

11. Personal Digital Archiving * Identify * Decide * Organize * Copy * Manage

12. 1. Identify your digital files. Where are they? Creative Commons license. Digitpedia Creative Commons license. Graham Ballantyne. Google and the Google logo are registered trademarks of Google Inc., used with permission.

13. 2. Decide what’s important. What files have long-term value? - ex) e-filed tax returns. Keep the highest quality file. Know why you’re keeping it.

14. 3. Organize your files. Create useful file names. P4210024c.jpg 2010_BamPhoto.jpg

15. 3. Organize your files. * 1 space to keep files. * Print screen * File descriptions (good for photos)

16. 4. Copy your digital files. LOCKSS Lots Of Copies Keep Stuff Safe Multiple locations; Multiple types: Desktop/laptop Flash drive External hard drive Home Work Friend’s house

17. 5. Manage your digital files. * Check your files regularly. * Schedule updates to add new files (or to remove files). * Consider replacing media every 5 years or as necessary.

18. Resource Links Helpful links compiled by yours truly: Capture Resources https://wiki.uiowa.edu/display/DigiDoc/ Capture+Resources Equipment List https://wiki.uiowa.edu/display/DigiDoc/ Equipment+List

19. Digital Archiving Link Library of Congress Personal Digital Archiving Resources http://www.digitalpreservation.gov/you

20. Who am I? Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu Phone: (319) 384-2419

21. "DIY Digitization & Preservation" for the Iowa City Genealogical Society Find this presentation at Slideshare.net/BethanyDavis Presented by Bethany Davis October 26, 2013

DIY Digitization & Preservation

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