Project Planning Template

Auckland War Memorial and Museum Action Plan: Project Realisation Plan / Concept Description
Date: 20 October 2008

Project / Strategy Title:
1 Centre for Auckland Studies
Project / Strategy Description:
The objectives of this Project are:
1. To devise innovative means for developing the Library and other Museum collections as a central forum / hub for community
study and study of Auckland
2. To provide dynamic interconnections to online and other resources both inside and beyond the Museum.
Relevance
Inspiration
Connectedness

Auckland Museum is the best and most natural place to start research on Auckland’s human and natural worlds. In particular, this is
about recognising the extraordinary resources of the Museum Library and making them accessible for use.

The focus is on productive use of the Library’s resources and is output driven – publications (hardcopy and digital), exhibitions
(tangible and virtual) – by both the Museum and the researchers who use it

The Library develops a stronger interaction with tertiary institutions through outreach, summer scholarships, collaborative
development of access to collections

Programme of Museum publications based on Library collections – microfilming and digitising unique Auckland newspapers in
collaboration with other institutions

The Logan Campbell Project – as an exemplar of making important manuscript content online with research analysis …

The Mackelvie Project - as aThe Library develops project oriented connections with other resource holders. With the Mackelvie Trust
it creates virtual Mackelvie collection based on the resources of Auckland Museum, Auckland City Libraries and Auckland Art Gallery

Creation of an image centre to aid integrated research of the Museum’s various pictorial and digital image resources for public and
commercial use, aplace where publishers come naturally by first choice

Full day opening Monday to Saturday 10-5


Alignments and Possible Spin-off Projects or Sub-Projects:
 Functional groups  partnership through MoU with AU and AUT
 Projects 1,2  partnership with Mackelvie Trust for virtual collection
 expand to cover access to digital resource of other collections  major Auckland events aligned – reopening of the Art Gallery
 development of collection plan (Mackelvie)
 manuscripts cataloguing project (933/200/CKI)
Possible Impediments: Special Conditions:
 ends up being too many projects 


Very Initial Estimates of Cost and Human Resource (additional to current staff) Required:
2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp. Imaging
equipment
50,000

HR as No. / $ $50,000 $60,000 ongoing
Scope Image centre Extend Library
technician opening hours
Receipts

Champion(s):

Bruce Ralston
Russell Briggs


2 Streets of Auckland
3. To devise innovative means for developing the Streets of Auckland database as a central forum for community study
4. To provide dynamic interconnections to online and other resources both inside and beyond the Museum
Innovation
Connectedness

A database as catalyst for community – history, connections, activities, museum-at-large – personalised route for people to explore
their community – links to a range of data sets – botany, streets, cenotaph … - use Streets for recording personal contacts with
location, environment, community

Involvement of local authority library systems

GIS
Wises / smaps / AA / LINZ/ 1908 maps from Auckland Archvies

 Functional groups – develop with resource / content from  huge partnership possibilities with local government agencies
across the Museum and community groups through interlinkage of onine
 absolute alignment with a project(s) within the Museum that resources based around communities
leads change –  sponsorship opportunities include TLAs, local charitable
 microl=filimg / digitising Aucjkland newspapers, esp local / trusts, education agencies
suburban (933/200/CKI)  marketing and PR strategy aligned
 focus on cataloguing and digitising Auckland street maps  major Auckland events aligned

 



2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp.

Digitisng
newspapers
$40,000
(933/200/NBA)
HR as No. / $ $60,000 (1 year
only)
Scope Data
development
Receipts

Champion(s):

Bruce Ralston
Russell Briggs


3 The Library Hive "While there is honey in Every Flower, no doubt / It takes a Bee to get the Honey out."
Arthur Guiterman, A poet's proverbs... (New York: EP Dutton, 1924)

5. To inspire interest in, and especially create knowledge from, the Library’s information resources
6. To provide dynamic interconnections to online and other resources

Inspiration
Relevance
.
Use the current Pictorial Gallery to take Library collections and bring them to life. - visual thesis presentations, exhibitions -
interactive, stimulating, comfortable, reflective – behind the scenes videos – imagination
- Film Archive

 Functional groups  partnership with Film Archive, tertiary institutions
 Projects 2-4 
 marketing and PR strategy aligned
 major Auckland events aligned

 


2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp. $150,000

HR as No. / $


Scope
Receipts

Champion(s):

Bruce Ralston
Russell Briggs


4 The Transition Zone

evolution of the information centres – visitor orientation to the building and within the galleries
a physical and virtual space,
catalyst, innovative about exploring culture, heritage, environment of Auckland in particular – partner with other GLAMs -An adult
space
introductions to each floor – information centres relocated to the beginning of gallery sequence for orientation, as the “doors” to front
and back of house – 7 day a week access to all Museum collections – information centres as proactive part of gallery info continuum

2011/2012

Alignments and Possible Spin-off Projects or Sub-Projects:  marketing and PR strategy aligned
 Functional groups  major Auckland events aligned
 absolute alignment with a project(s) within the Museum that
leads change Projects 2, 6
 potential to act as an experimental (say more contemporary
themes) and audience building platform

 


2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp.

HR as No. / $


Receipts

Champion(s):

Bruce Ralston
Russell Briggs


5 Next generation data management, information and knowledge management - building a
smarter organisation
“Brains first and then hard work” Eeyore, The house at Pooh Corner
“Knowledge and information tend to be abundant – what is scarce is the capacity to use them in meaningful
ways”. OECD
To provide dynamic interconnections to online and other resources both inside and beyond the Museum

7. To organise knowledge so that it is managed effectively

8. To provide information literacy to our customers so that they can use our resources effectively.

Innovation
Connectedness

In depth description here; up to 500 words

Knowledge Management

Knowledge management is the process of identifying, collecting, preserving and transforming information into knowledge that is
readily accessible in order to foster innovation and to improve the performance of museum staff. It is based on the assumption that
the potential for sustained improvements exists in the knowledge derived from people, processes, designs and ideas within the
organisation.

A knowledge management programme in the museum would assist with the creation of a culture and structure that promotes
information sharing and learning.

Ways to develop KM with the museum which the library can initiate include knowledge mapping and communities of practice.


Information Management

‘Information management’ is an umbrella term that encompasses all the systems and processes within an organisation for the
creation and use of corporate information. It is not just technology - it is about the organisational, cultural and strategic factors that
must be considered to improve the management of information within organisations.

Librarians are experts in structure of information (’information architecture’), metadata, and content quality.

Also librarians are trained in information audits i.e. identifying the museums resources and information needs; identifying information
flows and processes etc.

Taxonomies and Authority control

Taxonomies and authority control are an integral part of the knowledge and information infrastructure. Librarians are trained in this
area and can provide input on all museum databases.

E-Library

The e-library will provide a dynamic, single portal, from the library website/intranet, to e-resources promoted/created by the library,
covering collections such as e-books, e-journals, digitised resources and databases. It will pull our electronic resources collections
together, so they can be easily accessible for Museum staff and our visitors
(Contributed by Susan).

Records Management

Library management museum wide in the area of area of Records Management (RM) including the management of electronic
records and recorded information.

Web 2.0

Cenotaph database - shared images, experiences


Folksonomies

Other areas to consider

Sharepoint, collaborative document initiatives.

Teaching Information literacy to our clients to better utilise our resources.

Provide content for kiosks in malls, museum truck etc. promoting the library and museum.

Constructions of subject lists of carefully selected websites related to exhibitions

Librarians as digital mentors, partners, guides

– organising paths of discovery in collections – information delivery specialists
Providing content for the digital Museum (kiosks, electronic wayfinding
Developing
Library as custodian

collection management – revising current databases – rapid response (urgency) team with skills and knowledge to develop and
organise information e.g. authority control to help across the Museum

Innovation
Connectedness

In depth description here; up to 500 words
– organising paths of discovery in collections – information delivery specialists
Providing content for the digital Museum (kiosks, electronic wayfinding
Developing


Library as custodian

collection management – revising current databases – rapid response (urgency) team with skills and knowledge to develop and
organise information e.g. authority control to help across the Museum

 Functional groups  marketing and PR strategy aligned
 absolute alignment with a project(s) within the Museum that  major Auckland events aligned
leads change Projects 1
 potential to act as an experimental (say more contemporary
themes) and audience building platform

 


2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp.

HR as No. / $

Receipts

Champion(s):

Bruce Ralston
Russell Briggs
Christina Tuitubou
Diane Gordon


6 Cenotaph re-imagined
The objective of this Project are:
9. To develop Cenotaph as a central forum for both war memorial and the impacts of war on societies, with particular attention to
Auckland’s evolving social fabric
10. To provide mechanisms for public forums (actual and virtual)
11. To provide dynamic platforms enabling interconnections within the Museum and between communities at largeto online and other
resources both inside and beyond the Museum
Relevance
Innovation
Connectedness

We take a great success into the digital generation after next.

It’s about family

Cenotaph - develop database as central to the role of war memorial in the Museum – forum, retelling - linkages to collections,
resources both internal and external, framework for activities and events – family oriented elements – linkages to experiences
beyond NZ

Development achieved through appointment of an editor to develop and monitor content and oversee development of the data; major
review of data

Manage non NZ content, richer, controversial using Web 2.0 to show the impacts of war

 Functional groups  huge partnership possibilities with government agencies, the
 absolute alignment with a project(s) within the Museum that RSA and community groups through interlinkage of onine
leads change Projects 1-6 resources based around individuals
  sponsorship opportunities include work with the Defence
 potential to act as an experimental (say more contemporary Force, RSA, MCH


themes) and audience building platform  marketing and PR strategy aligned
 major Auckland events aligned August 2014 (100 WW1 and
75 WW2)

 


2008 / 2009 2009 / 2010 2010 / 2011 2011 / 2012 2012 / 2013 2013 / 2014
Capital exp. 10,000 5000 Equipment Database
$10,000 redevelopment
$100,000

HR as No. / $ $60,000 $60,000 $60,000
Authority -Review / -Editor / content -Prepare brief for Relaunch of 100
control / editing develop strategy development (2 structural of 1914 and 75
-Web 2.0 interim year contract) redevelopment of 1939
to provide -Link to War
community Graves project
stories linked
directly to
Cenotaph
-Link to Archway
Receipts

Champion(s):

Bruce Ralston
Christina Tuitubou
Russell Briggs

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