CEM AX Construct is a salient product in this array. In short, CEM AX Construct is an industry centric, ready-made ERP solution developed by CEM having the construction industries in mind. It has about 8 modules developed for different functionalities concerning to the construction industry, features of which are explained in the later sections in this document.

1. AX2012

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Introduction
CEM, the Centre of Excellence for Management, was established in the year 2003 with the clear focus on
providing implementation services to Microsoft Dynamics practices. Being an ISO 9001:2008 certified company
and a Microsoft Gold Certified Partner; it delivers Dynamics AX add-on solutions for various projects from
construction, contracting, oil & gas and retail industries. CEM also bears the honor of bagging the “Certification for
Microsoft Dynamics” for one of its products, CEM AX Payroll. With a combined experience of over 150+ man
years, 278 customers across 19 industries, CEM has discovered ways to assist numerous companies to be
prominent. The growth of CEM is vital in the past 10 years, with the privilege of being one among the fastest
growing IT companies. Right now, CEM has around 12 International offices, across 8 countries and is looking
forward to further expand and grow. The growth is not only limited to its infrastructure, but extends to the service
provided as well.
CEM Business Solutions have developed sundry products, which includes CEM AX Construct, CEM AX Payroll,
CEM AX HCM, CEM AX ProjectPro and CEM AX Retail. Developed by Microsoft Dynamics AX, formerly known
as Axapta, these products of CEM have helped an array of companies across the industries to achieve a
competitive edge in their respective industries.
CEM AX Construct is a salient product in this array. In short, CEM AX Construct is an industry centric, ready-
made ERP solution developed by CEM having the construction industries in mind. It has about 8 modules
developed for different functionalities concerning to the construction industry, features of which are explained in
the later sections in this document. The 8 modules are the following;
 Sub-Contracting
 Workforce Augmentation
 Advance project management
 Advances inventory management
 Plant Machinery and Vehicle
 Staff Accommodation
 Scaffolding Tools Management
 Concrete Purchase
CEM constantly focuses on developing new products and improving the existing products. CEM AX Construct is
constantly being developed for additional modules to solve every problem that is faced by construction industry.
To know more about CEM, CEM AX Construct, its growth and happenings, subscribe to our newsletters.
Administrative Core Workloads

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1 CEM AX Construct
The construction industry is complicated with a number of micro components that need to be managed to
complete the project on time and thus to obtain a competitive advantage in the growing economy. CEM AX
Construct is the right solution to shrink these complications.
Unlike general ERP solutions which focus only on main processes, CEM AX Construct concentrates on sub-
contracting, labor management, tool management and advanced project management. Thus, CEM AX Construct
assists construction companies to manage their activities efficiently, making their process easy and simple.
1.1 Construction Workloads
Horizontal Operational Workloads
Administrative Core
Workloads

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1.2 Why CEM AX Construct?
CEM AX Construct is well known for its numerous benefits such as:
 User-friendly interface
 Manage project efficiency
 Complete control of project finances
 Subcontractor tracking and management
 Sophisticated procurement
 Scalability of operations
 Improved quality of work
 Better equipment utilization
 Reduced inventory levels
CEM AX Construct delivers many modules for fulfilling various business needs of the customers. These modules
can be tailor-made according to the business requirements.
2 Feature Description for various modules:
2.1 Sub-contracting:
Subcontracts
 Create subcontract purchase orders for lump-sum or bill of quantities (BOQ) based works
 For lump-sum contracts, link Payment milestones with scope reference, where the payment
milestones are entered as PO lines along with scope link
 In the case of BOQ contracts, the scope lines are updated as PO lines with a single click. Track the
individual items in the PO lines, while keeping the scope reference intact with each PO line
Change Order Management
 Create and maintain change orders effectively
 Maintain separate payment milestones for main scope and individual change-order scope items, to
facilitate easy management
Payment Certification
 Account for sub-contractor invoices based on milestones completion
 Process and track payments by entering flexible advance recovery and retention either in terms of
percentage or amounts
 Query the amounts to be deducted for sub-contractor’s stay in labor accommodation or other
miscellaneous charges
Security Documents Tracking
 Create and track unlimited documents for advance checks, performance bonds or guarantee with
expiry dates and other necessary alerts
 Track material issues and food & accommodation expenses related to subcontracts for prompt back
charging

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Illustration 1: Report of CEM AX Construct for Subcontract Management
1: The screenshot displays the subcontract purchase order invoice and cumulative & current invoices for change order scope and base-line
scope.

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2: The below screenshot displays the annexure for the subcontract invoice. This provides detailed information on each
component of the subcontract invoice.

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2.2 Workforce Augmentation
Trade Agreements
 Maintain trade agreements for labor supply with effective dates for competent workforce
enhancement
Maintain Rates
 Create and maintain rates for various classes of skilled and unskilled resources, from various vendors
for efficient back-charging
Purchase Orders
 Record and maintain purchase orders for hired skills with various terms and conditions, such as
provision of food & accommodation, security passes and safety items for fast back charging, and also
to agree on the back-charge rates in the PO itself
Hired Manpower Enrollment
 Enter and post the incoming manpower in more than one transaction, based on PO. Proper
validations keep track of how many were enrolled earlier and how many are pending to be processed
etc.
Integration with Payroll
 Create hired employee master with a separate ID and track them in the same way as own
employees, including history of hired employees and option for purging hired employees details
 Track and post timesheets to accumulate the amount payable to vendor as well as the amount to be
charged to projects
Payment Certification
 Enter and post vendor invoices after validating it against the timesheet generated from the system
 Use payment certification process for approving vendor invoices

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Illustration 2: Report of CEM AX Construct for Workforce Augmentation
1: Below is the screenshot of service order for hired manpower. This gives information on the number
of hired labour, working hours, and their wages per unit or per day.

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2: The below screenshot exhibits the reconciliation of hired manpower. This makes the comparison of the
company’s record and the vendor record easy. Thus the vendor invoices are certified after this
comparison.

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2.3 Advanced Project Management
Project Wizard
 Create and maintain project values, project duration, advance and retention terms, and project store
locations as required
Budget Hierarchies
 Create and track budget amounts and variances at various levels such as item category, skill
category and cost category
Scope & Change Management
 Maintain and track project main scope and variation scope, change management details and use
them for cost tracking and billing the customer and reporting
Contract Trend Notice (CTN)
 Create and post individual CTNs for potential change orders that are possible in the project. Track the
status of CTNs as submitted, approved, rejected or cancelled. Link CTNs with Change orders and
use these for analyzing the conversion ratios, and improve your planning capabilities
Material Approval Requests (MAR)
 Ensure that the customer approved items and vendors are applied for the project with the help of
Material Approval Requests. Track the various MARs with applicable status and validate at the time
of entering purchase requisitions or purchase orders for the respective projects
Control Accounts
 Use Control Accounts as a part of the Work Breakdown Structure (WBS) to logically categorize the
project into manageable components, for cost tracking the completion stages by control account with
effective dates and reporting. Activate or deactivate the independent control accounts based on the
project phase to facilitate accurate capture of required information
Productivity Codes
 Build benchmarks for work packages by tagging the transactions with productivity codes. Use this
history data for cost estimation, better planning and bidding exercises
 Use productivity codes for manpower and equipment usage, for effective Quality Management
Project Specific Documents Numbering
 Enter and post transactions with project specific number sequences, for easy identification and
tracking
Secured Access
 Obtain secured access to project information and relevant transactions on a need-to-know basis
Extensive reporting
 Extensive reporting on sundry project components, such as budget vs. actuals, consumption by
various project-dimensions and estimate at complete, for better project management

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Illustration 3: Report of CEM AX Construct for Project Management
1: The report provides the local purchase order (LPO), store receipt voucher (SRV) and the material issue
voucher (MIV) on a single record. This makes the cost analysis of projects simple.

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2: The report provides the sales information of projects. The gross invoice, received amount and the
amount to be received are recorded.
2.4 Advanced Inventory Management
Item Classification
 Create departments and item categories for better classification, reporting and workflow routing
Item Types
 Create and maintain various item types such as specialty, fuel, safety and spares, in separate filters.
Use these filters in the respective purchase requisition and purchase order types
Item Master Wizard
 Create items and release it for usage in a single form with all the required parameters
Returnable Items Management
 Deal issues and returns in project, vendors and clients with ease
Tools Management
 Track issues of tools to each employee and set them off at the time of return
Surplus Declaration
 Enable project sites to declare surplus quantities of material and show visibility to the procurement
division at head office, so that the items could be used in sites where they are required
Material Transfer Request
 Use the purchase requisitions to create a transfer request to other project sites where these materials
are available and let the sites accept fully or partially, for the transfer. Use the surplus material
analysis to gain visibility on the availability of material in all the project sites
Budget Validation - Purchase Requisitions

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 Compare the potential cost and budget impact on the current requisition documents with that of the
already existing purchase request documents
Budget Validation - Purchase Orders
 Compare the potential cost and budget impact on the current purchase orders with that of the already
existing purchase orders. Visibility is also available on open requisitions for further information
needed

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Illustration 4: Report of CEM AX Construct for Inventory Management
1: Below is the screenshot of report which displays the closing & opening of inventory quantities and amount per unit of each item. The items
are displayed with specific codes, which make the identification easier.

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2: The below report exhibits the data of the current stock and the surplus available. The stocks are categorized on the basis of projects, design,
trade and other factors. The surplus stock can then be used at the places where required.

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2.5 Plant, Machinery and Vehicles (PMV) Management
PMV Request Management
 Use the workflow infrastructure, to request PMV items from the site, purchase recommendations
given by the asset division [in-charge of maintaining these tools] and budget validation done by cost
control. The asset division bears the cost the purchased PMV items and charges the projects with the
internal hire transfer price.
Equipment Master
 Manage equipment details with effective equipment purchase and rental dates and transfer history,
both internal and external
Equipment Management
 Manage equipment and other related factors such as fuel consumption and documents renewal at
ease
Surplus Declaration
 Declare surplus availability of equipment, and facilitate its usage in places needed for effective project
completion.
Stop/Loss Request
 In workflow process, a project can request for stop of rental charges of equipment due to break-down
or other reasons. This request assists accurate cost apportionment of equipment usage for the
projects
Daily Log
 Generate daily log of the equipment’s working in each site and segregate the hours as normal hours,
OT hours, breakdown hours, and repair hours for more clarity, proper accounting and accurate
reporting
Cost Booking
 Generate and post the costs of the equipment usage for respective usage based on the consumed
hours and transfer price. The credit goes to the PMV division which is in charge of maintaining the
assets, resulting in the profitability tracking of the PMV division
Payment Certification
 Enter, validate, approve and post vendor invoices for rented PMV items by comparing the vendor
invoice quantities with the consumption daily register. The workflow handles the site certification, cost
control certification and invoice posting smoothly
Manage mobilization/demobilization costs of equipment
Regular alerts for equipment related documents including registration, license, Security pass, warranty
period expiration, etc.

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Illustration 5: Report of CEM AX Construct for PMV Management
1: Below is the screenshot of the service order for PMV developed by CEM. This provides information on
the estimated working hours, amount paid for hiring, maintenance terms and safety fittings.
2: Below is the report for reconciliation of plant, machinery and vehicles. This is used for the comparison
of company’s data and the vendor data.

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2.6 Staff Accommodation
Obtain more visibility on the operational efficiency. By accurately charging the projects with the respective
food and accommodation costs
Camps Master
 Create and maintain internal and externally-hired camps and record information on the expenses
made
Link with Fixed Assets
 Link internal camps with Fixed Assets for asset maintenance, enhancement and disposal activities
Track Profitability via Internal Project
 Link internal camps with an internal project to track the operating expenses and match it against the
transfer price revenue
Capacity & Availability Management
 Maintain rooms, room category, capacity and availability of each and every room of the camp
Food & Accommodation Types
 Maintain various food and accommodation types to cater multicultural workforce
Camp Occupant Types
 House various kind of occupants such as own employees, hired employees, customers, sub-
contractors or guests
Trade Agreements
 Maintain rates with effective dates for internal camp transfer prices, food- supply vendors and back-
charge rates for both hired manpower and subcontractors
Check-In / Check-Out Transactions
 Enter and post check-in and check-out transactions for the occupants, along with their project
assignments and food & accommodation types
Food Transactions / Adjustments
 Track the meals consumed by occupants. Optionally, enter and post deductions or additional meals
transactions based on the actual consumption of food coupons
Camp Daily Register
 Activate the logging routine and generate daily camp register to track, which occupant's cost should
be assigned to which project, on a daily basis
Post the generated costs to the respective projects on a monthly or weekly basis
Project Cost Booking
 Enter, validate, approve and post vendor invoices for external camps and food vendors
Efficient camp capacity planning
 Manage camp capacity, accommodation of diversified occupants and guests
Manage trade agreement for caterers to facilitate the accurate cost booking
Cost allocations to respective projects
2.7 Scaffolding
Manage scaffolding items
 Maintain purchase and rental of tools and other scaffolding items
Requisition for Scaffolding Items
 Utilize the workflow infrastructure, to request scaffolding items from the site, purchase
recommendations given by the Asset division [in-charge of maintaining these tools] and budget

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validation done by cost control. The asset division bears the cost of the purchased scaffolding items
and charges the projects with the internal hire transfer price
Surplus Register
 Encourage the project managers to reduce cost, by asking them to declare surplus of their items. The
system transfers the stock to a project specific surplus warehouse, from which the procurement
division can request transfer of these items to other projects
Hire Stop Request
 If a project wants that hire charges not be booked into their project for some reason, they can make
an application for head office review. When approved, the hire amount will not be charged for the
specific project and the requested quantity of the specific items
Requisition for Scrap Disposition
 Formalize the scrap handling through a workflow for cost control and efficient management
 Better utilization of internal materials including scrap and lost
Hire Cost Booking
 Generate daily stock register in an automatic batch job to calculate and charge the projects with the
accurate cost of items consumed on a daily basis
External Hire Payment Certification
 Enter, validate, approve and post Vendor invoices for hired scaffolding items by comparing the
vendor invoice quantities with the consumption daily register. The workflow handles the site
certification, cost control certification and invoice posting smoothly. Track vendor invoice and have
better control & reconciliation
Scaffold Logistics
 Analyze the scaffold logistics from list of requested items to invoiced items
Flexible and controlled receipt management

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Illustration 6: Report of CEM AX Construct for Scaffolding
The report displays the service order for tools management. This specifies the quantity of tools required,
rate for each unit and hire period.
2.8 Ready-Mix Concrete (RMC) Purchase
Trade Agreements
 Maintain trade agreements for different items with various vendors and store this data along with
effective dates, to ensure that the rates entered are controlled at a level higher than the transactions
entry
Purchase Transaction
 Store the concrete purchase transaction which includes special sections for entering the summary
quantities and optional items such as ice, pigment and pumping charges, in addition to the entry of
the main-item. There's a tight validation and cross-checking functionality between the different
sections in order to ensure accurate data-entry
Payment Certification

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 Enter, validate, approve and post vendor invoices for ready-mix concrete purchases by comparing the
vendor invoice quantities with the quantities delivered
Quality Threshold
 Maintain quality thresholds for activities like truck load and pumping charges
Reporting
 Summarized and detailed reporting is available on concrete purchases for invoice certification
Maintain optional items along with main concrete items

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Illustration 7: Report of CEM AX Construct for Ready-Mix Concrete Purchase
The reports below display the provision and certified amounts for ready-mix concrete. Thus the certification process of vendor quantities can be
managed efficiently.

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3 Reports:
The screen shots above are only samples of reports that CEM has developed. The reports can be customized
based on client’s requirements. Additional reports can also be developed based on the intricacy of client’s
business.