7. Welcome
CEVA Staff:
Breen Goodwin, Executive Director
Joe Boken, Operations Director
Mike Benkoski, Membership & Communications
Manager
8. Welcome
CEVA Board of Directors
Members of CEVA BOD
Role/Expectation of CEVA BOD
Junior Girls’ Committee
Members of CEVA Jr. Girls’ Committee
Role/Expectation of CEVA Jr. Girls’ Committee
9. Welcome
CEVA Region of USA Volleyball
Role of CEVA Office
Role of CEVA Club Directors/Admins
Working Together
CEVA Staff is here to serve the Club Directors, players
and parents. We are growing the game together.
10. Hotels and Travel
Patrick Higgins & Mike Chandler
Approach to Sports Housing
Budget Saving Strategy (Stay-to-save)
Benefits to staying at official CEVA hotels
Our Approach to enhancing the experience
Question and Answer
11. Documents
Please review the documents in your folder.
Junior Girls’ Handbook (not included)
List of all other season documents
All available on the CEVA website.
12. Membership & Registration
Fees and Sanctions
Please refer to attached Document
Power League Entry $600
CEVA President’s Day $450
CEVA Friendship $65
Regionals
2-Day $300
1-Day $175
13. Membership & Registration
2012 – 2013 Season Tryouts Dates
Saturday, November 3rd – 12’s/14’s
Saturday, November 17th – 16’s/18’s
Tryout Information Form (form included): Please submit
ASAP whether you are having tryouts or NOT.
CONFLICTS: Saturday, November 3rd
CYO Competition – plan accordingly
State Playoff Competition – plan accordingly
14. Membership & Registration
Getting Players & Coaches Registered BEFORE Tryouts
ALL adults must be registered and completed background
screening prior to tryouts.
All Webpoint registrations will now be processed via credit
card and are nonrefundable.
Players have the choice of two membership options for
tryouts
Membership Deposit: $10 (good for 5 days of tryouts)
Full Junior Girls membership: $55
15. Membership & Registration
Paperwork to collect at Tryouts
Player Membership Card (or registration confirmation)
Check Membership Dates
Check Level of Play
Medical Release Form
Concussion Form
17. Membership & Registration
Unregistered Players
Computer or Laptop ideal
Hardcopy member form is last resort
Parent/Guardian Signature required 3 places
Forms must be sent to CEVA Office by Monday 9am after
tryouts.
CEVA will collect membership payment from players.
Medical Release Form
Concussion Form
All Documents on our website.
18. Membership & Registration
CEVA Commitment Policy
Full policy in Junior Girls’ Handbook
This policy was put in place to better serve players and
their families. We are following the best practice policies
of many other USA Volleyball Regions.
Clubs are encouraged to work together in scheduling
tryouts.
All clubs are strongly encouraged to use the CEVA
Commitment Letter.
In the event a player commits to more than one club, the
CEVA office can only take action based on writing, not
hearsay.
19. Membership & Registration
Upgrade Membership after Players Commit to your club
Players who registered for a Membership Deposit must
upgrade their membership in Webpoint BEFORE
participating in any practice, competition or fundraiser.
Players who choose “UNDECIDED” for a club may log
back into Webpoint and choose your club after signing
the CEVA Letter of Commitment.
21. Webpoint
Basics
Club Directors/Administrators will build their own teams
in Webpoint this season.
Club Directors/Administrators need to register by
October 31st to keep their Admin access
Club Admin Handbook for Webpoint is available on
documents tab of website
Rosters will be locked again on April 1st – all
adjustments need to be made prior to this date.
22. Webpoint
Roster Requirements
Coaches
CEVA Membership (includes all signed waivers)
IMPACT Certification
Cleared background screening ($18 via Webpoint)
There is no longer a baseline fingerprint requirement
Referee and Scorer
Take the clinic (either online or in person) and take the quiz(s)
via volleyballreftraining.com
Concussion Training
Complete online video and submit signed paperwork to club
director
23. Webpoint
Roster Requirements
Players
CEVA Membership (includes all signed waivers)
Scorer Certification
Take the clinic (either online or in person) and take the quiz(s)
via volleyballreftraining.com
Each team should have at least 3 certified scorers
Concussion Training (Submit signed paperwork to club director)
Medical Release Form (Submit signed paperwork to club director)
Uniforms
All players need appropriate uniform numbers listed on the
Webpoint roster
24. Ref/Score Training
Refer to Junior Girls’ Handbook Section 8.6 for specific
requirements.
Volleyballreftraining.com
All certifications done online
Additional training online (all positions of work team)
Club hosted clinics still available for training.
25. Uniforms
Uniform Requirements (Rule 4.3)
Numbers must be contrasting colors (4.3.3.1) centered and be no
smaller than 4” on front and 6” on back (mainly for 12U)
Contrasting color examples.
It is recommended that the numbers are 6” on front and 8” on back
(Rule 4.3.3.2)
Libero Uniform Requirements: (Rule 19.2)
Must contrast in color with that of predominate colors of jerseys of
other team members. Libero uniform may be different design, but
must be numbered like the rest of the team members.
No combinations such as navy/black, purple/black, dark green/black,
navy/maroon, white/light yellow.
26. Uniforms
2014 Libero Uniform Requirements:
The Libero or her/his teammates must wear a solid color
jersey. The solid color jersey must clearly contrast from the
predominant color(s) of the teammates' jersey. Predominant
colors are those that appear on approximately half of the body of
the uniform jersey.
To be considered solid colored:
Sleeves must be same color as the body of the jersey.
Piping/trim must be the same color as the body of jersey.
Lettering and collars can be different color than the body of jersey.
Numbers must be a contrasting color and meet all other
specifications in Rule 4.3.3 and associated USAV regulations.
32. Current, Lapsed,
Unpaid, Pending
Thanks to CEVA policies, only need to look at
Current Members, not Unpaid members!
Lapsed Members include those who have a lapsed
membership and have not renewed membership (in
any club) since that membership.
Why is someone missing?
They haven’t registered yet (check the CEVA
Current Members listing), OR
They haven’t selected your club (or any club).
34. Create a New Team
Give careful consideration to Team names.
(They cannot easily be changed!)
Requirements:
Include the Club name,
Include the Age Division, and
Include the Team Rank.
(There are lots of teams out there called “17s”!)
Recommendation: Use a Team name that does NOT
need to be changed each season.
(For example, don’t use the name of the coach.)
35. Complete the information in the various fields.
The Team Code will generate based on the
information you provide.
The Team Rank options provided will be only those
still available. (If you are creating multiple teams in
an age group, only one can be ranked 1, etc.)
36. Click on the particular Team link to change the
Status from Active to Inactive if the Club no longer
offers that specific Team. (This will help avoid
assigning members to rosters incorrectly.)
37. Other than changing the Team Status from Active to
Inactive (or from Inactive to Active), you can’t
change much – so take your time, please, when
creating your Teams!
38. Team Assignment
Team Assignment provides a batch process to
make multiple team assignments from one screen.
This option allows assignment of Club members
who have not yet been assigned to a team.
Individual rosters may also be edited directly, which
allows adults to be assigned to multiple rosters (as
well as adding a member, removing a member,
changing a member’s role, changing a jersey
number).
42. Roster assignment verifications are enforced by the
system, so you can’t add someone who isn’t qualified
to be on a roster.
Examples: An adult without background screening on
a junior roster, a girl on a boys’ roster, or a player who
is too old for the team level of play.
Specific information is provided at the top of the
screen for roster assignments that were not
processed.
Those who were assigned no longer display on the
list for the Team Assignment process.
If you need to assign an adult to more than one roster,
you need to go directly to the roster for any additional
assignments.
43. Edit a Team Roster (Add or Edit)
On the Players tab of the team, click the “+Add Club
Member to Team” button to add a member.
44. Click the Edit button to change the roster assignment of an
existing team member.
Change the name, position, or number, then click the
Update Team Member button to save the change.
Or click the Delete Team Member button to remove that
member from the roster.
45. List Membership Cards
A current member may print his/her own card by
selecting the Print Membership Card menu option
A Club Administrator may print membership cards for
current members in the Club
Select a Team
Club
46. List Membership Cards -
Member
Select the Print Membership Card from the menu
on the left.
47. Current information displays – membership
information, background screening, officials’
certifications, coaching certification. If something
updates in the record, print the card with updated
information.
48. Or the member may find the membership card at
the end of the Membership Confirmation. (Click
the icon to the left of the membership that looks
like a little piece of paper.)
49. List Membership Cards – Club Admin
Select Club Mgmt – List Membership Cards from
the menu.
50. Two options: (1) Select a Team to display cards for
that team only; or (2) Leave Team Selection as
“Select One” to display cards for all current club
members.
51. Printing by Team will show only those on that roster,
printing three cards on a page.
52. Printing all membership cards will display all current
members in the club, printing three cards on a page.
53. Search Members
Use as many or as few search filters as
appropriate for the results you need.
May want to identify those in the club with
Background Screening, or IMPACT certifications,
members with a certain level of play, all junior
girls, or all junior boys, or adult members, etc.
54.
55. The results may be exported to a Text or Excel file.
From the results screen, a group email can be sent to all
or selected individuals.
57. Team Form Search
Basic Search
Team Rosters
The results from these screens will include only those
members assigned to active rosters.
58. Team Form Search – Basic Search
Search is based on roster assignments.
59. Very helpful for Club directory or event program,
since the export file contains Team information, not
just membership information.
Also helpful to email to selected Teams.
60. Team Form Search – Team Rosters
Select by Team or narrow down the results by
using the search filters, or simply click the Search
Rosters button for all rosters.
61. Rosters may also be pulled directly from the Team
information, and any adult on a roster may view and
print that roster.
63. Webpoint
Building a Team in Webpoint
Make an appointment with Mike for late
November/early December.
We are happy to run you through building a team and
you should be good to go for the rest of your club!!!
Send Mike your list of issues via email and we can help
you work through any missing players or other
challenges you may have.
64. Age Waivers
Updated Age Waiver Policy – READ POLICY IN HANDBOOK
Age Waivers will ONLY be considered for development or
geographical needs
Age Waiver forms must be completed in total and submitted
by the club director
HIGHLIGHTS:
No more than 2 per team
No age waivers provided for top teams within a club with more
than one team in an age group
Only birthdays in July or August considered
Players being considered for age waivers should NOT be
impact players
68. Facilities
Facility Rules
Easy rule of thumb --- WATER ONLY in the gym.
There are few facilities who allow food and drink
anywhere in the building or courts.
Teams will be given warning and penalized for breaking
the Food & Drink Policy (review 8.4 of Handbook)
69. Parents & Spectators
Parent & Spectator Code of Conduct
Parent and Spectator Code of Conduct form is included in
your documents packet (and online).
Educate your parents!
Post in your practice facilities
Concussion videos links on CEVA website
www.safesport.org
Bullying, hazing, harassment
Recognize, Reduce, Respond
70. Insurance
Incident/Injury Reports
All coaches should carry a few copies with them
When to fill out the form…
Athlete or coach gets injured at a CEVA/USAV sanctioned
practice, tournament or fundraiser
Incident/Injury Report comes to the office
Medical Claim form goes to the parent
71. Insurance
Certificate of Insurance Request
Fill out the insurance request form found under Documents
Go over this form with your facility to make sure we can
meet their needs.
Certificate Holder: the location’s info
Fill out the Attention to section
List the contact of the facility’s email on the form
RVA is for the office signature (please don’t sign this)
Process time: 5-7 days
72. Jr. Girls’ Committee Topics
12’s Step in Rule: “CEVA Region allows players to take
one step into the court to serve – standing on or behind
the end line.”
Recruiting Policy
Responding to inquires for basic information
Private lessons
Impact on Outdoor programming
73. CEVA Specific Rules
Different Regions have different rules
Boys on a girls’ team
Age Waivers
Uniforms
Scorekeeping/Ref requirements
If you’re playing out of region and have questions,
contact the office
74. College Showcase
Junior Committee responsible for showcase
Last weekend in January
Location TBD.
77. The past
2011 Saw first all boys team compete in CEVA
Began boys tournaments to increase awareness and
participation
CEVA office ran the tournaments, coaching, and
administration of these teams
CEVA established a dedicated boys volleyball
committee
78. The Present
Currently have 8 boys tournaments scheduled from
Jan-May as well as President’s Day tournament
Seattle (Alan Chinn) possible 20 teams this season
from commitments from Club Directors
Fall league with consistent teams
More boys every tournament
79. The Future
Take the lead and create the opportunity
Ability to funnel interested boys to your program
No longer turn kids away at the door
80. CEVA Boys’ Program
Fall Tournaments: Winter and Spring Dates:
October 20th in Salem January 19th and 26th
October 28th in Longview February 9th and 23rd
April 14th and 27th
May 4th and 19th
81. Tournaments
$60 per team
Don’t need a full team to participate
More information can be found on the CEVA website
82. PASSING THOUGHTS
Easy to dismiss 1 or 2 boys – but at what cost to our
sport and our community?
As leaders in our community how can WE make this
happen?
Basketball cuts are coming, can we find a place for
these athletes?
The desire and market is there: Seaside/Seattle
More boys and new blood every tournament
Maybe he has a sister?
84. Tournaments
CEVA Friendship Tournaments
Saturday, December 15th
18’s AM
16’s PM
Sunday, December 16th
14’s AM
12’s PM
Registration for tourney
Online Registration
Deadline Nov. 30th
85. Tournaments
CEVA Power League
Application Procedure
Online Registration deadline: December 3rd
Seeding Updates
Challenge Date Dec. 11
Qualifier Format Updates
Crossovers have been updated
Skipping Power League
Penalties
91. Tournaments
USAV Girls’ Junior National Championships
All teams interested in attending the USAV Girls’ Junior
National Championships must submit all associated
paperwork to the CEVA office by 5pm the Monday prior
to the CEVA Regional Championships.
Refer to Girls Junior Handbook Section 8.9
92. Tournaments
USAV Girls’ Junior National Championships
New Patriot Division
Team Limit per age group
Registration process
What happens if you qualify for a bid division?
How the waitlist works
Hotel situation
93. Tournaments
Club Hosted Tournaments
Tournament Sanction Form
Tournaments Directors must now be members and
background screening per USAV Policy
Send your Tournament Directors to our training on
Saturday, December 1st
Insurance
94. Fun Stuff
Spirit Contest
Team of the Month
Prizes, feature on Blog
Facebook
@CEVAVB on Twitter
Instagram: CEVAVB
region@columbiaempirevolleyball.com
95. Contact Procedure
CEVA Office to Club Directors/Administrators
Club Directors/Administrators to Coaches
Coaches to Parents/Players
Works in reverse as well
Working Together – Introduce yourself to the folks right around you. These are your additional resources for growth and best practices for running the best club (and best business) you can.