From Print to Electronic: Using the Open Journal System (OJS) to Publish an E-Journal

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AIMS (Agricultural Information Management Standards)

The webinar will present the Open Journal System (OJS), developed as part of the Open Knowledge Project, which is an open source software freely available that promotes open access to research and scholarship. This webinar will discuss how OJS can be used to launch an open access journal as well as the challenges faced with producing an online journal.

Technologie Formation

From Print to Electronic
Using the Open Journal System to
Publish an E-Journal

Open Journal System (OJS)
• Manages and publishes journals
• Open source
• Part of a suite of projects from the Public
Knowledge Project (PKP)
– Open Journals System (OJS)
– Open Monograph Press (OMP)
– Open Conference System (OCS)
– Open Harvester System (OHS)
7/2/2014 Webinar on OJS, Toni Greider Presenter

Regions Using OJS as of 2011
• East Asia & Pacific: 831
• Europe & Central Asia: 1142
• Latin America & Caribbean: 1959
• Middle East & North Africa: 76
• North America: 558
• South Asia: 193
• Sub-Saharan Africa: 302
• unknown: 742
Total: 5803
7/2/2014 Webinar on OJS, Toni Greider Presenter
https://pkp.sfu.ca/ojs/ojs-usage/ojs-map/ accessed 24 June 2014

Current Use
Number of Journals Published on
the Platform as of 2013 – 7,021
7/2/2014 Webinar on OJS, Toni Greider Presenter
https://pkp.sfu.ca/ojs/ojs-usage/ojs-stats/ accessed 24 June 2014

Features
• Local installation and configuration
• Total journal management
• Subscription module with delayed open
access
• Comprehensive indexing
• Reading tools
• Email notification
7/2/2014 Webinar on OJS, Toni Greider Presenter

Hosting Options
• Install OJS software on your server
– No charge, download from PKP Server
– You bear all set up and maintenance costs
• Install OJS on PKP servers
– Fee varies on option chosen
– Technical support
– Options range in price from US$850 to
US$2700
7/2/2014 Webinar on OJS, Toni Greider Presenter

7/2/2014 Webinar on OJS, Toni Greider Presenter

Decisions
• Site Administrator
– Only one can be designated
• Reader self registration
• Open/Closed Access
• Journal or article level
• Language
7/2/2014 Webinar on OJS, Toni Greider Presenter

Decisions
• Journal Manager
– Layout of the journal
– User roles
– Default e-mails
– Forms
– Statistics
7/2/2014 Webinar on OJS, Toni Greider Presenter

Print vs Electronic
• Reviewing articles
• Editing articles
• Production
– Formatting
– Proofreading
– Quality check
• Distribution
– Mailing list maintenance
– Delivered to the
individual
• Reviewing articles
• Editing articles
• Production
– Formatting
– Proofreading
– Quality check
• Distribution
– Housed on a server
– Individual must access
7/2/2014 Webinar on OJS, Toni Greider Presenter

AIW Migration
7/2/2014 Webinar on OJS, Toni Greider Presenter

QB Migration
7/2/2014 Webinar on OJS, Toni Greider Presenter

IAALD Titles
7/2/2014 Webinar on OJS, Toni Greider Presenter

What we learned (Production)
• Think through the entire process
• Learn everything you can about the system
before you begin
– What can it do
• What do you want to use
• Divide up the duties
– System lends itself well to that – different people
can have different roles
• Heavily promote it so your users know where
to find the journal
7/2/2014 Webinar on OJS, Toni Greider Presenter

What we learned (User)
• Let the user know about the advantages of
the system
– RSS Feeds
– Reading tools (if configured)
7/2/2014 Webinar on OJS, Toni Greider Presenter

Final Words of Wisdom
• Open access costs
• OJS provides an affordable venue
– Downloaded software
• Set up and maintenance costs
– Hosted solution
• Platform fee (reasonable)
7/2/2014 Webinar on OJS, Toni Greider Presenter

Final Words of Wisdom
• Producing a quality journal is not
inexpensive
• IAALD
– Volunteers for reviewing
– Volunteers for Editing
– Outsources layout and proofreading
• A quality journal demands both quality
editing and production
7/2/2014 Webinar on OJS, Toni Greider Presenter

Contact Information
Toni Greider
Director of International Programs
University of Kentucky
Lexington, KY 40506 USA
Email: Toni.Greider@uky.edu
7/2/2014 Webinar on OJS, Toni Greider Presenter

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