Employability is a key priority for students and educational institutions. In today’s competitive market, an increasing number of institutions recognise the potential of placements and work experience to help their students secure a good job following their course. For institutions, managing the placement processes efficiently across the board can be a challenge as the placement lifecycle touches upon employer engagement, student learning, administration and tracking and more. At the University of Nottingham, the CIePD have been working with placements professionals to introduce technology into aspects of this lifecycle and would like to share examples of our practice and tools with others in the Higher Education and Further Education sector.

1. Placements Administration,
Placements Learning and the
P3 Project
CIePD, University of Nottingham
Start time: 3pm and will be recorded.
Participant Link:
https://sas.elluminate.com/m.jnlp?password=M.9CB4C1F12F575498926C5A
49424ABE&sid=2009077
Recordings (Table):
https://sas.elluminate.com/mr.jnlp?suid=M.40EECEA831C1A37A2075D0D6C
5F724&sid=2009077

2. How the session will work: audio
• Only use your microphone when guided by a moderator
• To ask a question,
– Raise your virtual hand
– When invited to, click on the TALK button in AUDIO and VIDEO box
to speak, click again/off when finished speaking – to prevent echo
– Or, type your question into the chat box and the moderators will ask it
for you
• When asked to respond to poll, use the tick/cross to indicate ‘yes’ or ‘no’
• Feel free to use the emoticons available
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3. Schedule
3:00 Introduction/Webinar Etiquette
3:10 The Placements Portal
3:25 Q&A
3:30 Using Mahara to support placements
3:45 Q&A
3:50 The P3 Project
4:00 Close

4. Who are we?
University of Nottingham
Kirstie Coolin, Head of the CIePD
Mike Leam, CIePD Application Developer
Carina Neil, CIePD Administrator
Kerry Wright, Placements Manager, Graduate School
Judith Wayte, Placements Manager, Biosciences
Jisc
Ruth Drysdale, Programme Manager Embedding
Benefits

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6. University Drivers
Sailing the stormy seas of...
Efficiency
Student Experience
Employability
Business Engagement
hergé

7. SAMSON 2009-2011
Workforce development and lifelong learning: Data sharing/communication between student, employee, academic and business
ESCAPES 2011-2012
Relationship Management ‘blueprinting the Placement Experience, improving processes for better student experience'
SHED 2011-2012
Learning and Teaching Innovation: ‘student/employer matching’ - Unlocking institutional data for knowledge exchange
4 JISC funded projects 2009 - 2013
P3 2012-2013
Embedding Benefits: ‘Packaging the Placements portal' for the wider sector

8. Personal
Administration
Careers and
work
Course Data – XCRI
Admissions
Student Lifecycle
Placements
Learning +
teaching
ePortfolio, Placements, Skills and
Competences, tutoring, personalised
learning, recording achievement
Information, Advice +
Guidance,
Showcase/engage
employers, Open
Data, Alumni
Institution
Lifelong / wide learning
TransitionandProgression
Community

9. • Pre-application
• Application
• Pre-registration
• Registration
• Induction
• Teaching and learning processes
• Placements
• Pastoral care
• Employability and careers services
• Graduation
• Alumni processes
• Marketing
Student
Lifecycle
Relationship
Management
ESCAPES

10. Addressing placement experiences from a student point of
view
Issue Academic
staff
Administration /
central services
Student Employers
Administration
Communication √ √ √
Tracking √
Publicising √ √ √
Learning √ √
Feedback √ √
Assessment √ √
Skills and
employability
√ √
… others …

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Achieved through...
http://mahara.nottingham.ac.uk

12. AND
Nottingham Postgraduate Placements
notts-pg-placements.co.uk
Placement Discovery and Management
to support:
ERDF Postgraduate Placements project run by the
University of Nottingham’s Graduate School.

13. The Placements Portal
We developed the Placements Portal in 2010 to
streamline administration for postgraduate placements
into SMEs for a Nottingham ERDF project. It was:
- Jisc-funded, initially SAMSON and ESCAPES projects
- Developed to support ERDF postgraduate placements
- Lightweight, web-based

14. The Placements
Portal
notts-pg-placements.co.uk

15. Kerry Wright, Graduate School
Placements Manager, Graduate School
• Life before the Portal
• Administrative and recruitment benefits
• Marketing to postgraduates
• Understanding the market

16. Judith Wayte, Biosciences Placements
Manager
Using the Mahara ePortfolio to support students
seeking and undertaking Placements in
Biosciences
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17. Example 1: Placement learning in
Nottingham
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School of Biosciences

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Placement journey
Before
Researching employers
and sectors,
application, letters,
support
During
Recording skills/
relation of placement to
course, journal,
feedback
(staff/employers),
communication, support
and encouragement
After
Reflection, showcase,
resume, career
information
Student-centred e-Portfolio: Placement lifecycle information and
activity in one place
Careers/employability learning embedded throughout the lifecycle

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Support and information pages

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Student placement page. She has also created a page about the social side of student
life with other interns in the company.

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Placement page – about – used to communication with learning community about
placement and research

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During placement – weekly reports shared with supervisor, placements coordinator and
in some cases, employer

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Threaded feedback on student ‘placement ‘page’

25. The P3 Project
• Jisc Embedding Benefits Programme
• Aims to transfer benefits from SAMSON and
ESCAPES projects into other institutions
• Listen to the wider sector and placements
professionals in other contexts
• Improve the Placements Portal software
• Work towards a sharable Open Source product
http://www.nottingham.ac.uk/ciepd/projects/current-
projects/placement-portal-package-p3/p3.aspx
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26. Features
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Placement Opportunity detail available to anyone with a University of
Nottingham login who have registered with their details.
Available also as an RSS feed

28. Questions?
Please ‘raise your hand’ or type into the Chat room
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Thank You
CIePD, Libraries & Research and Learning Resources
University of Nottingham
www.nottingham.ac.uk/ciepd