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No *Art* Library Left Behind:
Cross-Border Resource Sharing Among Art Libraries
ROBYN FLEMING, THOMAS J. WATSON LIBRARY,
T...
Presentation Overview
• Introduction:	The	Met	and	Getty	Libraries	
• Characteristics	Unique	to	Art	Libraries	
• Resource	S...
Introduction
THE MET AND GETTY LIBRARIES
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Art Museum
Libraries in the
United States
“An	amply	endowed,	thoroughly	
constructed	art	institution,	free	
alike	from	bun...
Thomas J. Watson Library: History
• 1870:	Metropolitan	Museum	incorporated	for	
the	purpose	“of	establishing	and	maintaini...
Thomas J. Watson Library: History
• 1910:	library	moved	to	its	current	location	
• Designed	by	McKim,	Mead	and	White	
2017...
Thomas J. Watson Library: History
• 1965:	substantially	enlarged	and	renamed	the	
Thomas	J.	Watson	Library	
2017	IFLA	INTE...
Thomas J. Watson Library: The Collection
• 1,000,000	volumes	
•  21,000	serial	titles	
•  136,000	auction	catalogs	
•  20,...
Thomas J. Watson Library: The Collection
• Reflects	Museum’s	encyclopedic	scope	(5,000	
years	of	art	from	all	cultures)	
•...
J. Paul Getty Trust
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Getty Research Library: History
• 1954:	J.	Paul	Getty	opens	museum	at	his	
Malibu	ranch	house	(~2000	book	curatorial	
libr...
Getty Research Library: History
• Three	Resource	Collections	built:	General	
Collections,	Photo	Archive,	Archives	of	the	
...
The Getty Center
• 1997:	Getty	Research	Institute	is	united	with	other	programs	(Museum,	Conservation	Institute,	
Foundati...
Getty Research Library: The Collection
• Over	1,400,000	volumes	of	general	collections	books,	serials,	and	auction	catalog...
Getty Research Library: The Collection
• Core	strengths:	
•  Architectural	drawings	and	models	
•  Archives	of	art	dealers...
Characteristics Unique
to Art Libraries
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Typical Art Library Users
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE	
Archaeologists	 Curators	
A...
What Sets Art Libraries Apart?
GENERAL	HUMANITIES	RESEARCH	
• Critical	Theory	
• Historiography	
• Methodology	
• Primary	...
Visual Resources
•  Used	to	study	changes	over	
time	
•  Important	provenance	
research	tools	
2017	IFLA	INTERNATIONAL	INT...
Provenance
Resources
•  Trace	path	of	an	artwork	
over	time	
•  Help	prove	ownership,	
authorship,	authenticity	
2017	IFLA...
Art Library Materials
Albums	 Conservation	Literature	 Materials	Research	Reports	
Archaeological	Reports	 Emblem	Books	 M...
Resource Sharing
AMONG ART LIBRARIES IN THE UNITED STATES
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERE...
Types of Art Libraries
ART	MUSEUM	LIBRARIES	
•  The	Metropolitan	Museum	of	Art	
•  Art	Institute	of	Chicago	
INDEPENDENT	A...
WorldCat and WorldShare ILL
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Interlibrary Loan Fee Management (IFM)
• Do	not	pay	separate	ILL	fees	for	each	request	
• Net	borrowing	and	lending	fees	t...
SHARES Consortium
• Over	100	research	libraries	primarily	from				
the	US,	Canada,	UK	
•  Holdings	in	WorldCat	
• 80,000	I...
SHARES Art to Art
• No	ILL	fees	
• Consider	lending	non-circulating,	rare,	fragile,	
etc.	items	
• Flexible	re:	“Library	U...
ILL Borrowing at The Met and the Getty
BORROWING	POLICIES	 PRIMARY	ILL	USERS	
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOC...
ILL Borrowing at The Met and the Getty
WATSON	LIBRARY		
Requests	filled:	14,341	(2,900/yr)*	
GETTY	RESEARCH	LIBRARY:		
Req...
ILL Lending at The Met and the Getty
LENDING	POLICIES	
• Circulate	via	ILL	in	order	to	have	borrowing	
privileges	
• “Libr...
ILL Lending at The Met and the Getty:
Non-Circulating
WATSON	LIBRARY	
•  Most	curatorial	department	books	
•  Offsite	(unl...
ILL Lending at The Met and the Getty:
SHARES
WATSON	LIBRARY	
Requests	received:	16,360	(3,272/yr)	
Requests	filled	through...
ILL Lending at The Met and the Getty:
Beyond SHARES
WATSON	LIBRARY		 GETTY	RESEARCH	LIBRARY:		
2017	IFLA	INTERNATIONAL	INT...
Models for International
Resource Sharing
among Art Libraries
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CON...
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Local Art Library Initiatives: Digitization on Demand
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Local Art Library Initiatives:
Open Content/Open Access
• Getty	Open	Content	Program:	over	100,000	
images		
• Met	Open	Ac...
Collaborative Art Library Initiatives:
Discovery & Access
• SCIPIO:	Sales	Catalogue	Index	Project		
• Art	Discovery	Group	...
Collaborative Art Library Initiatives:
SCIPIO (1980-Present)
• Sales	Catalog	Index	Project	Input	Online	
(SCIPIO)	
• Datab...
Collaborative Art Library Initiatives:
Art Discovery Group Catalogue (2014-Present)
2017	IFLA	INTERNATIONAL	INTERLENDING	A...
Collaborative Art Library Initiatives:
Getty Research Portal (2012-Present)
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUM...
Collaborative Art Library Initiatives:
Digital Cicognara Library (2015-Present)
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	D...
Collaborative Art Library Initiatives:
PHAROS (2013-Present)
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONF...
Provenance Initiatives:
Gallery/Dealer Archives Digitization Projects
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SU...
Provenance Initiatives:
Getty Provenance Index Databases
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFEREN...
Continuing Challenges
and Potential Solutions
FOR INTERNATIONAL RESOURCE SHARING AMONG ART LIBRARIES
2017	IFLA	INTERNATION...
Continuing Challenges
• Participation	
•  Institutional	Culture	
•  Financial	Burdens	
•  Geography	
• Shipping	logistics	...
Challenge: Participation
RE:	INSTITUTIONAL	CULTURE	
•  Non-circulating	collections	
•  “We	don’t	participate	in	internatio...
Challenge: Participation
RE:	FINANCIAL	BURDENS	
•  Consortium	fees	
•  Transaction	fees	
•  Shipping	fees	
POTENTIAL	SOLUT...
Challenge:
Participation
RE:	GEOGRAPHY	
POTENTIAL	SOLUTIONS:	
•  Regional	art	hubs?	
•  Art	Libraries	Discovery	Group	
as	...
Challenge: Shipping Logistics
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE
Solutions: Shipping Logistics
• Extensive	shipping	treatment	only	on	books	that	truly	need	it	
• Develop	international	shi...
Challenge: Payment
2017	IFLA	INTERNATIONAL	INTERLENDING	AND	DOCUMENT	SUPPLY	CONFERENCE	
	 “Please	cancel	this	order.	We	ca...
Solutions: Payment
• Eliminate	wire	transfers!!	
• Eliminate	payment	in	local	currencies	
• Use	IFLA	vouchers,	Paypal,	cre...
Challenge: Copyright
	 Patron:		
	 “I	want	to	see	if	this	is	something	different	
than	the	exhibition	invitation	that	is	i...
Solutions: Copyright
• Assess	real	risk:	“What’s	the	worst	that	could	happen?”	
• Form	international	working	groups	to	stu...
Conclusions
• Challenges	can	become	opportunities	for	cost-sharing,	collaboration,	or	agreement	on	best	
practices	
• Reth...
Thank you!
ROBYN FLEMING: robyn.fleming@metmuseum.org
AIMEE LIND: alind@getty.edu
2017	IFLA	INTERNATIONAL	INTERLENDING	AND...
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Robyn Fleming, Metropolitan Museum of Art, Aimee Lind, Getty Research Institute, USA No *ART* Library left behind: cross-border resource sharing among art libraries

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Robyn Fleming, Metropolitan Museum of Art, Aimee Lind, Getty Research Institute, USA No *ART* Library left behind: cross-border resource sharing among art libraries

  1. 1. No *Art* Library Left Behind: Cross-Border Resource Sharing Among Art Libraries ROBYN FLEMING, THOMAS J. WATSON LIBRARY, THE METROPOLITAN MUSEUM OF ART AIMEE LIND, GETTY RESEARCH LIBRARY 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  2. 2. Presentation Overview • Introduction: The Met and Getty Libraries • Characteristics Unique to Art Libraries • Resource Sharing Among Art Libraries in the United States • Models for International Resource Sharing Among Art Libraries • Continuing Challenges and Potential Solutions 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  3. 3. Introduction THE MET AND GETTY LIBRARIES 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  4. 4. Art Museum Libraries in the United States “An amply endowed, thoroughly constructed art institution, free alike from bungling government officials and from the control of a single individual...; an institution which will command the confidence of judicious friends of art, and especially of those who have means to strengthen and increase its value to the city and to the nation, is surely worth consideration in a club like this.” 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE Meeting at the Union League Club to discuss the founding of an art museum in New York, 1869
  5. 5. Thomas J. Watson Library: History • 1870: Metropolitan Museum incorporated for the purpose “of establishing and maintaining… a museum and library of art…” • 1901: Jacob Rogers fund ($5m) for art and books; collecting flourished 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  6. 6. Thomas J. Watson Library: History • 1910: library moved to its current location • Designed by McKim, Mead and White 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  7. 7. Thomas J. Watson Library: History • 1965: substantially enlarged and renamed the Thomas J. Watson Library 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  8. 8. Thomas J. Watson Library: The Collection • 1,000,000 volumes •  21,000 serial titles •  136,000 auction catalogs •  20,000 artist files •  10,000 volumes in Rare Bookcage • 30 physical locations 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  9. 9. Thomas J. Watson Library: The Collection • Reflects Museum’s encyclopedic scope (5,000 years of art from all cultures) • Supports current and future research activities of Museum staff • Core strengths: •  Fine and decorative arts •  Material culture •  Arms and armor •  Fashion and costume •  Musical instruments •  Auction and trade catalogs •  Early artists’ manuals and handbooks •  Examples of fine printing 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  10. 10. J. Paul Getty Trust 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  11. 11. Getty Research Library: History • 1954: J. Paul Getty opens museum at his Malibu ranch house (~2000 book curatorial library) • 1970s: Villa museum opens; library grows to 14,000 titles • 1976: Getty dies; leaves bulk of estate to J. Paul Getty Trust • 1982/83: Bequest received; Getty Research Institute conceived with library as core component • 1985: Research Institute & Library open in Santa Monica, CA 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  12. 12. Getty Research Library: History • Three Resource Collections built: General Collections, Photo Archive, Archives of the History of Art • Scholarly Libraries: Ulrich Mitteldorf, Nikolaus Pevsner, Sir Ellis Waterhouse, Wilhelm Arntz, Jean Brown, among others • 1986: over 500,000 items 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  13. 13. The Getty Center • 1997: Getty Research Institute is united with other programs (Museum, Conservation Institute, Foundation) at the Richard Meier-designed Getty Center 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  14. 14. Getty Research Library: The Collection • Over 1,400,000 volumes of general collections books, serials, and auction catalogs • Over 50,000 rare books • Over 15,000 rare serials • Over 20,000 linear ft (6 kms) of archives, manuscripts, and architectural drawings • Over 22,000 single prints and drawings in albums/collections • Over 1,000 collections of rare photographs • Over 1.8 million study photographs 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  15. 15. Getty Research Library: The Collection • Core strengths: •  Architectural drawings and models •  Archives of art dealers and galleries •  Artistic biographies and treatises •  Artists’ journals, letters, sketchbooks, and teaching materials •  Early guidebooks and travel literature •  Emblem books •  Festival books and prints •  Libraries and papers of notable art historians, critics, artists, architects, photographers, designers, collectors, and public institutions •  Primary materials for the history of 19th/20th c. artistic & intellectual movements • Notable recent acquisitions: •  Harald Szeemann Papers •  M. Knoedler & Co. Records •  Frank Gehry Papers 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  16. 16. Characteristics Unique to Art Libraries 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  17. 17. Typical Art Library Users 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE Archaeologists Curators Architects Designers Architectural Historians Fashion/Costume Historians Art Collectors Film Historians Art Critics Filmmakers Art Dealers Historians Art Enthusiasts Journalists/Writers Art Historians Museum Visitors Artists Preservationists Conservators Tour Guides
  18. 18. What Sets Art Libraries Apart? GENERAL HUMANITIES RESEARCH • Critical Theory • Historiography • Methodology • Primary Source/Archival/Object-based ART-LIBRARY SPECIFIC • Connoisseurship • Conservation/Scientific Analysis • Iconography/Symbols (signatures, marks, etc.) • Visual Resources: for study and authentication • Provenance Research: business of art, curatorial 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  19. 19. Visual Resources •  Used to study changes over time •  Important provenance research tools 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  20. 20. Provenance Resources •  Trace path of an artwork over time •  Help prove ownership, authorship, authenticity 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  21. 21. Art Library Materials Albums Conservation Literature Materials Research Reports Archaeological Reports Emblem Books Materials Samples Architectural Drawings Ephemera Models Art, Architecture & Design Journals Ethnographic Studies Oral Histories Artist Files/Vertical Files Exhibition Catalogues Picture Collections Artist Monographs Facsimiles Price Guides Artists’ Books Festival Books Salons/Biennials/International Expositions Auction Catalogues Historical Guidebooks & Maps Technical/Trade Manuals Catalogues Raisonnés Manuscripts Video Art 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  22. 22. Resource Sharing AMONG ART LIBRARIES IN THE UNITED STATES 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  23. 23. Types of Art Libraries ART MUSEUM LIBRARIES •  The Metropolitan Museum of Art •  Art Institute of Chicago INDEPENDENT ART RESEARCH INSTITUTE LIBRARIES •  Getty Research Institute •  Winterthur Library  UNIVERSITY/COLLEGE ART DEPARTMENT LIBRARIES •  Harvard Fine Arts Library •  Cornell Fine Arts Library  ART SECTIONS OF MAJOR PUBLIC/ GOVERNMENT LIBRARIES •  New York Public Library •  Smithsonian Institution 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  24. 24. WorldCat and WorldShare ILL 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  25. 25. Interlibrary Loan Fee Management (IFM) • Do not pay separate ILL fees for each request • Net borrowing and lending fees tallied monthly by OCLC • Eliminates stress of currency differences 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  26. 26. SHARES Consortium • Over 100 research libraries primarily from the US, Canada, UK •  Holdings in WorldCat • 80,000 ILL transactions per year • Requests prioritized and expedited • Low fees via IFM: •  $10 non-returnables •  $10 returnables same continent •  $30 returnables overseas • High level of trust 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  27. 27. SHARES Art to Art • No ILL fees • Consider lending non-circulating, rare, fragile, etc. items • Flexible re: “Library Use Only” • Highest levels of trust  MEMBERS •  Art Institute of Chicago •  Bard Graduate Center •  Sterling & Francine Clark Art Institute •  Cleveland Museum of Art •  Frick Collection Art Reference Library •  Getty Research Institute •  Metropolitan Museum of Art •  Museum of Fine Arts, Houston •  National Gallery of Art •  Nelson-Atkins Museum of Art •  St. Louis Art Museum •  Winterthur Museum Library 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  28. 28. ILL Borrowing at The Met and the Getty BORROWING POLICIES PRIMARY ILL USERS 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • Anyone with staff ID is eligible •  The Met: ~450 active users •  Getty: ~300 active users • No request limit per user • No cost limit per request • Users not required to consult local libraries first • ILL staff exhaust all possible sources before cancelling Curators Visiting Scholars Conservators Scientists Research Assistants Interns
  29. 29. ILL Borrowing at The Met and the Getty WATSON LIBRARY Requests filled: 14,341 (2,900/yr)* GETTY RESEARCH LIBRARY: Requests filled: 23,040 (4,600/yr)* 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  30. 30. ILL Lending at The Met and the Getty LENDING POLICIES • Circulate via ILL in order to have borrowing privileges • “Library Use Only” • Strict shipping requirements • No transaction fees to art libraries; $20-$35 or 2-3 IFLA to other non-SHARES libraries • Watson deflects requests from non-SHARES libraries; Getty accepts all incoming requests 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  31. 31. ILL Lending at The Met and the Getty: Non-Circulating WATSON LIBRARY •  Most curatorial department books •  Offsite (unless SHARES last resort) •  Auction catalogs •  Periodicals •  Special Collections GETTY RESEARCH LIBRARY •  Special Collections 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE Both offer scans whenever possible Both digitize books in the public domain on demand
  32. 32. ILL Lending at The Met and the Getty: SHARES WATSON LIBRARY Requests received: 16,360 (3,272/yr) Requests filled through ILL: 7,453 (2,886/yr) GETTY RESEARCH LIBRARY: Requests received: 49,167 (9,833/yr) Requests filled through ILL: 25,527 (5,505/yr) 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  33. 33. ILL Lending at The Met and the Getty: Beyond SHARES WATSON LIBRARY GETTY RESEARCH LIBRARY: 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  34. 34. Models for International Resource Sharing among Art Libraries 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  35. 35. 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  36. 36. Local Art Library Initiatives: Digitization on Demand 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  37. 37. Local Art Library Initiatives: Open Content/Open Access • Getty Open Content Program: over 100,000 images • Met Open Access for Scholarly Content (OASC): over 400,000 images • Getty Virtual Library: 175 back titles published by the Getty, freely available online • MetPublications: over 1,600 titles published by The Met freely available online •  Watson Library’s Metropolitan Museum of Art Publications project aims to enhance and supplement MetPublications, with 2,200 titles online to date 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  38. 38. Collaborative Art Library Initiatives: Discovery & Access • SCIPIO: Sales Catalogue Index Project • Art Discovery Group Catalogue • Getty Research Portal • Digital Cicognara Project • PHAROS: Photo Archives Resource • Provenance Projects: •  Digitization Initiatives •  Getty Provenance Index Databases 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  39. 39. Collaborative Art Library Initiatives: SCIPIO (1980-Present) • Sales Catalog Index Project Input Online (SCIPIO) • Database of records from 25 US and European art libraries • Over 300,000 auction catalog records covering sales from late 16th century to the present. 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  40. 40. Collaborative Art Library Initiatives: Art Discovery Group Catalogue (2014-Present) 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • Grew out of Artlibraries.net • Contains holdings of 46 individual art libraries and 2 networks (IRIS and KUBIKAT) • Represents art libraries in 15 countries on 5 continents • http://artdiscovery.net/
  41. 41. Collaborative Art Library Initiatives: Getty Research Portal (2012-Present) 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • Free online search platform for fully digitized art historical texts • Currently 103,168 titles from 25 institutions • Top 5 contributors to date: Gallica, Getty, Heidelberg, INHA, Met • http://portal.getty.edu/
  42. 42. Collaborative Art Library Initiatives: Digital Cicognara Library (2015-Present) 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • Open-access digitized copies of books representing the collection of Count Leopoldo Cicognara • 5000 early imprints comprising foundational literature of art and archaeology • https://cicognara.org/
  43. 43. Collaborative Art Library Initiatives: PHAROS (2013-Present) 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • International consortium of 14 European and North American art historical photo archives • Digital research platform providing access to tens of millions of photo archive images and associated scholarly documentation • http://pharosartresearch.org/
  44. 44. Provenance Initiatives: Gallery/Dealer Archives Digitization Projects 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE • M. Knoedler & Co. •  exhibition catalogs, pamphlets, and checklists (1869-1946) •  898 exhibition catalogs, pamphlets, checklists, and unpublished materials (1869-1946) • Duveen Brothers •  400 reels of microfilm and 634 linear feet of records from Duveen Brothers stock documentation • Brummer Gallery •  16,000 object stock cards, 4000 address cards, inventory and ledgers, photographs, business and personal correspondence
  45. 45. Provenance Initiatives: Getty Provenance Index Databases 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE  Over 1.7 million records transcribed records from: •  Archival Inventories •  Sales Catalogues •  Dealer Stock Books •  Payments to Artists •  Public Collections http://www.getty.edu/research/tools/ provenance/ Network diagram of agents connecting the British, French, Dutch, and Belgian auction markets from 1801–20 using 230,000 records from the Getty Provenance Index® databases. ©J. Paul Getty Trust and Maximilian Schich
  46. 46. Continuing Challenges and Potential Solutions FOR INTERNATIONAL RESOURCE SHARING AMONG ART LIBRARIES 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  47. 47. Continuing Challenges • Participation •  Institutional Culture •  Financial Burdens •  Geography • Shipping logistics and costs • Payment • Copyright 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  48. 48. Challenge: Participation RE: INSTITUTIONAL CULTURE •  Non-circulating collections •  “We don’t participate in international ILL” POTENTIAL SOLUTIONS •  Non-circulating ≠ non-lending •  Use trusted network •  “Library Use Only” 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  49. 49. Challenge: Participation RE: FINANCIAL BURDENS •  Consortium fees •  Transaction fees •  Shipping fees POTENTIAL SOLUTIONS •  Tiered pricing •  Sponsorships •  Collaborative grants 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  50. 50. Challenge: Participation RE: GEOGRAPHY POTENTIAL SOLUTIONS: •  Regional art hubs? •  Art Libraries Discovery Group as ILL consortium? 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  51. 51. Challenge: Shipping Logistics 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  52. 52. Solutions: Shipping Logistics • Extensive shipping treatment only on books that truly need it • Develop international shipping methods that are convenient and economical • Digitize on demand • Offer to pay extra if expensive shipping is required 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  53. 53. Challenge: Payment 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE  “Please cancel this order. We cannot authorize a bank transfer from dollars to euros for such a small amount of money.” (5,53 euros!)  “An invoice must be signed and returned with payment in pounds sterling before copies can be made. We do not accept IFLA vouchers or cheques in foreign currency.”
  54. 54. Solutions: Payment • Eliminate wire transfers!! • Eliminate payment in local currencies • Use IFLA vouchers, Paypal, credit cards, IFM, etc. • Eliminate ILL transaction fees altogether?! 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  55. 55. Challenge: Copyright  Patron:  “I want to see if this is something different than the exhibition invitation that is in Watson's collection.”  Library’s response:  “The item you have requested comprises 1 sheet folded to form 6 pages. The pamphlet comprises a short text by [author] and as such is a complete work by a single author still in copyright in [this country]. This means that we are unable to supply the complete work without the permission of the copyright owner.” 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  56. 56. Solutions: Copyright • Assess real risk: “What’s the worst that could happen?” • Form international working groups to study public domain and fair use for libraries • Durationator (Tulane University): http://www.limitedtimes.com/ 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  57. 57. Conclusions • Challenges can become opportunities for cost-sharing, collaboration, or agreement on best practices • Rethink what it means to be a non-circulating collection • Collaborative, cross-border, [possibly] grant-funded initiatives have much greater reach and impact than any single ILL transaction 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE
  58. 58. Thank you! ROBYN FLEMING: robyn.fleming@metmuseum.org AIMEE LIND: alind@getty.edu 2017 IFLA INTERNATIONAL INTERLENDING AND DOCUMENT SUPPLY CONFERENCE

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