As demand for new resources increases and purchasing powers diminish, libraries are obliged to apply selection and revision criteria in their collection development policy. The European University Institute, an international research institution for post-graduate studies on social sciences, has developed a firm workflow from the initial proposal of a new resource to annual renewal / cancellation /switch from print to online. Decisions are made considering specific criteria, including costs, usage statistics, academic feedback, technical specifications, preservation availability, alternative ways of providing information required. The EUI Library’s technical environment includes: ILS Millennium with ERM module integrated with Primo Discovery tool, statistics software managing a collection of data and P.I. according to the Sconul scheme and SAP accounting system.

1. Carlotta Alpigiano – Martine Daalder
The bright side of procedures in a
period of crisis: acquisitions
decision-making at the EUI Library
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QQML 2015 – Paris, 26-29 May 2015

2. • International postgraduate teaching and research institute located in
San Domenico di Fiesole (Florence, Italy)
• PhD programme economics, history, law, and political and social
sciences. More than 100 theses defended yearly
• Masters programme in law (LLM)
• Post-doctoral fellowship programmes: Robert Schuman Centre for
Advanced Studies (RSCAS) and Max Weber Programme (MWP).
• Teaching staff, fellows and researchers recruited from across the
European Union and beyond
• 63 professors
• 897 PhD students and fellows from more than 60 countries
The bright side of procedures : EUI
context www.eui.eu
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3. The bright side of procedures :
Library facts and figures
www.eui.eu/Research/Library
• Collections
57.000 e-journals
460.500 e-books
1.700 current print serials
545.000 print volumes
16.400 items listed in Cadmus (EUI
research repository)
• Services and usage
8.000 printed books purchased per year -
15% upon user requests
3.000 Interlibrary loans for internal users
150 users entering the Library each day
110.400 volumes borrowed or consulted
280.600 full-text documents downloaded
• IT Context
- ILS: Millennium (Innovative)
with integrated ERM module
- Discovery service : Primo
(Ex-Libris)
- Library statistics: Simonlib
(xsystems)
- Various OCLC modules (CAT,
ILL)
- Accounting system: SAP
- RFID system: 3M
- Institutional repository
Cadmus: DSpace
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4. The bright side of procedures :
mission and collection policy
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Supporting the research and teaching
activities of professors, post-doc fellows,
PhD researchers
Focus on European themes
Multi-lingual
approach
Comparative and
contextual approach
High degree of
interdisciplinarity
Preservation
Open Access

5. Acquisition
proposal
no
End/archiving
Acquisitions
WG discussion yes
First data input
ILS ERM module
End/archiving
no
yes
Data input ILS
ERM module
Purchase
order
Access
Activation
Resource, order and
license record
Trial date,
description
License
negotiation
Recording in ILS
ERM module
End of
procedure
The bright side of procedures : from
proposal to acquisition (e-resources)
Information specialist collects
input from faculty and researchers
and presents new resource
Acquisitions
WG discussion
Information on content, access,
pricing, availability OA,
technicalities, license info,
preservation, users’ feedback
ERM Criteria
Form
Trial?
Promotion
dissemination
Purchase /
Subscription?
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6. • Access (e.g. authentication,
number of simultaneous users)
• Acquisition model and costs
• Content (e.g. description,
languages, coverage, overlap,
OA availability)
• OpenURL compatibility
• Platform (e.g. search-printing-downloading facilities, customisation, export
formats, browser)
• Usage statistics format (e.g. COUNTER version)
• MARC records availability
• Discovery tool compatibility
The bright side of procedures : from
proposal to acquisition -ERM criteria
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7. The bright side of procedures :
e-resources renewals
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8. The bright side of procedures :
journals renewals / move to e-only
Tag: SUBJECT_CORE, NON-CORE
Desiderata: E (E-ONLY), P/E
Preservation: Portico,
CLOCKSS, etc.
CONDITIONS
• Post cancellation
access per license
• Long term digital
preservation (Portico,
Clockss, etc.) or
shared print
preservation in
cooperative context:
only for CORE titles
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9. The bright side of procedures: growth
perspectives
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10. • Print towards electronic
• Ownership towards access
• Collection towards service
Thank You
Carlotta Alpigiano, Martine Daalder
carlotta.alpigiano@eui.eu martine.daalder@eui.eu
The bright side of procedures: towards
the future
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