Simple scheduling no longer makes the grade. 21st Century Progra/Project Managers Need Cutting Edge Tools. Project Resource Planning platforms are the first fully integrated automated tool set for managing projects in the 21st Century.
8. Why PRP? Average Project Saves 5-7% of its cost and removes 10-25% of risk Global view of entire Project Management Portfolio Expose and Track vital information like risk, issue cost, quality and schedule Improved Communications Approvals/Workflow Task Management and Tracking Proactively identify trends and more accurately create projections Key Performance Indicator Tracking Meeting Management Decision Tracking Apply Custom Rules and Forms Complete Auditable Audit Trails Consolidated Dashboards
9. Components of PRP: Best Practices PRP Platform is only as good as your Best Practices What Are Best Practices? Process Training Audit Plan Feedback Loop Certified Professionals: Project Management Professional (PMP) Certified Associate in Project Management (CAPM) Program Management Professional (PgMP) PMI Scheduling Professional (PMI-SP) PMI Risk Management Professional (PMI-RMP) QAI Quality Assurance Professional Process Best Practices Training Audit
10. Components of PRP: Schedule Management Plan, schedule, and control large-scale programs and individual projects Provide the right strategic mix of projects Balance resource capacity Allocate best resources and track progress Monitor and visualize project performance vs. Plan Provide realistic status and value reporting to stakeholders and regulatory bodies Reduce the risk of cost and schedule overruns Easily adjust portfolios and project plans when things change and immediately assess the resource impact SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
11. Components of PRP: Document Management Improved accountability by managing project communications like Requests for Information and Site Instructions to improve turnaround times between project questions and answers. Immediate access to the latest information via email notification based on project requirements. Reduced document upload times and printing costs with software integration for fast and accurate document uploading and distribution Reduced document approval and review turnaround times via the dynamic workflow approval process. Enable viewing of documents on screen plus red lining capabilities for document reviews. Search Full text, content and metadata searching facility Document Management version, history control Reporting – customized reporting features as per of the document status Fault Tolerant Upload Multiple Distribution Methods Messaging Live Notifications Automatic Deliverables Reporting/KPI Tracking SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
12. Components of PRP: Risk Management Risk creation and adoption workflow Multiple risk security levels Risk Management– detailed management and categorization, qualitative assessment, quantitative assessment, linked actions, mitigation strategies, contingency strategies, notes, trigger events, expiry events, child risks Track both current and target risk profile Configurable terminology, objectives, impacts, default min/max/likely values, scoring formula, color coding Issue Management – multiple issue registers, create adhoc or migrate from existing Risk, child issues, linked Change Requests Multiple Risk/Issue Register layouts Dependencies Register SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
13. Components of PRP: Cost Management Cost Control Bullets Here SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
14. Components of PRP: Change Management Export to formatted Excel spreadsheets Change Requests – created ad-hoc or from Issues Support for multiple forms of contract and multiple contracts Automatic reminders of contractual deadlines in change management process Complex Change Request approval routing based upon definable criteria Integrated Instructions, Notices, Variation Orders, etc. Highly configurable Decision Tracking functionality supporting the most complex decision workflows Meeting Management – arrange meetings, send invitations, set agendas, table documents Deliverables Tracking and performance tracking Checklists SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
15. Components of PRP: Tracking & Workflow Queries Messages Attach documents already on system or attach new Linked back to the system object which created the task Configurable completion options Multiple responses Delegation Sub tasks Detailed management desks for searching and sorting Reminders on e-mail briefs and Summaries Searchable and sortable contacts directory Automatic distribution Formal Distribution Recommended Viewing Lists Full visibility of all activity across projects for authorized Users Complex approval routing based upon definable criteria Automatic reminders of deadlines Creation and adoption workflows e-Mail Integration Submit documents by e-mail Task/To do auto creation from e-mails Inbox and To-do List – clear and simple notification and personal task management Risk/Issue Actions Documents Actions Meeting Invitations Meeting Minutes SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
16. Components of PRP: Dashboards & Analytics Schedule and Control Management Analytics Cost Control and Management Analytics Quality Management Analytics Risk Management Analytics Design Management Analytics Procurement and Contract Management Analytics Communication Management Analytics Project Vitals Summary Schedule Focused on Time/Cost List of Complete/Ongoing Activities List of Major Concerns and Proposed Resolution The ability to customize data for a specific audience (Board Members/Investors, EMT, Managerial, Site, Client, Cost Managers, Etc.) The ability to customize data by faculty (Design, Finance, Risk, Etc.) Simple conversion of data into intelligent Dash Boards Workflow/Tracking Reporting Earned Value Management Reporting Cost Reporting Schedule Reporting Compare/Contrast Projections and Forecasting SCHEDULE MANAGEMENT DOCUMENT MANAGEMENT CHANGE MANAGEMENT PCP SYSTEM RISK MANAGEMENT COST MANAGEMENT
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