Presenter: Lauren Haynes

1. Collaboration Tools
Lauren Haynes
Ounce of Prevention Fund
@Lnhaynes
Lnhaynes@gmail.com
6.9.12

2. Our Mission
The Ounce of Prevention Fund invests in the
healthy development of at-risk infants, toddlers,
preschoolers and their families. We use an
innovative cycle of family-focused programs,
research, training, policy analysis and advocacy
to help young children succeed in school and
throughout life.

3. About Me
• IT Manager at the Ounce since November
• 4 Years at Accenture in the Technology Labs
• Break Away Board of Directors
(http://www.alternativebreaks.org/)
• Background in Human Computer Interaction &
User Centered Design

4. Challenges
• What are some of the challenges to
collaboration?

5. Ounce Background
• 250 Employees
• 4 (ish) locations
• Network of 15 Educare Schools
• $50 mil budget
• Funding

6. Who do we collaborate with?
• Employees
• Parents
• Employees at other Educare Schools
• Universities
• Foundations

7. What I won’t cover
• Google Apps
• PolyComm

8. Collaboration Tools
• What are you trying to do?
– Project Management & Task Tracking
– Document Sharing
– Collaborative Document Editing
– Video Conferencing
• Who are you trying to do it with?
– Internal
– External
– Tech Savvy & Computer Admin Privileges

9. So…. Which tool?
• In many cases, you will need to create an
ecosystem of collaboration tools - there are
very few tools that meet all the needs well

10. Story Time
• Project Management & Development

11. Overview
Tool Purpose
Basecamp Project Management, Document Sharing
Asana Task Tracking
ToodleDo Personal Task Tracking
Google Docs Document Sharing, Collaborative
Document Editing
SharePoint 365 Document Sharing, Collaborative
Document Editing
DropBox Document Sharing
WebEx Web Conferencing
GoToMeeting Web Conferencing
Adobe Connect Web Conferencing
BigMarker Web Conferencing, Document Sharing

12. BaseCamp
• Project Management
• Fairly Simple
• Some weird things like “Meetings don’t have
end times”
• http://basecamp.com

13. Asana
• Project Management
• Simple, Intuitive
• http://asana.com

14. ToodleDo
• Personal Task Management
• Some collaborative/sharing of tasks
• Feature: Can forward emails to yourself to add
to your to-do list. Mobile apps
• Free
• http://www.toodledo.com

15. Google Docs
• Collaborative Document Editing
• Google Apps gives more functionality and is
free for non profits under Google for
Education but requires verification

16. SharePoint 365
• Document Sharing
• $4/User/Month, includes Lync (IM, Screen
Share, Computer to Computer Voice) and
Exchange at this price
• Internal Audiences Only (for some definition
of internal)
• Flexible & Powerful (which is good and bad)

17. DropBox
• Document Sharing
• Internal and External Audiences
• Security is easily managed
• My aunts know how to use it

18. Join Me
• Screen Sharing
• Free over the web
• https://join.me/

19. Story Time
• External Partners & Phone Lines
• Webcam Fear
• Execs

20. GoToMeeting
• Web Conferencing
• Tech Soup Licenses Available
• Limited numbers of users, monthly pricing

21. WebEx
• Web Conferencing
• Similar pricing to GoToMeeting (but not on
TechSoup)

22. Big Marker
• Web Conferencing, File Sharing, Communities,
some Task Tracking
• Local to Chicago
• http://www.bigmarker.com/
• Pricing changing next week

23. Adobe Connect
• http://www.adobe.com/products/adobeconn
ect/buying-guide.html

24. Questions
?
(And a plug – follow me on twitter because we need votes
starting next Tuesday! @lnhaynes)