Cloud-based Freeware for Community Groups. Introductory presentation to Dropbox, Google Drive and Evernote with a focus on community groups. This presentation was held on 16 June 2014 at the Meredith Community Centre as part of the Central Highlands Digital Enterprise (DigiBiz), Federation University Australia.

2. Freeware for Community Groups
Presenters:
Gerrie Carr-MacFie
Manager, DigiBiz | Centre for eCommerce and Communications (CeCC)
Federation University Australia
Christopher Elliott
Project Officer, DigiBiz | Centre for eCommerce and Communications (CeCC)
Federation University Australia

3. Opportunity and potential of broadband technology
Enhanced productivity and global competitiveness
Transformative –TeleHealth- education -services- precision
agriculture
Broadband benefits
Booming demand for data
International competitiveness
Productivity efficiencies
Enabling a more inclusive Australia
Busting the ‘tyranny of distance’ for rural and regional Australia
Social Media - source of venture capital - reducing social isolation
Online resources and tools - www.digitalbusiness.gov.au
Benefits of Broadband Technology

4. Learning Outcomes
• Have an increased awareness how broadband technology can
benefit your committee
• Have a practical understanding of FREEWARE and how you can
use it to improve the governance, administration and security of
your board/committee/not-for-profit organisation
• Have an increased understanding of electronic record keeping via
effective Agendas and minutes
Freeware for Community Groups

5. What is Freeware ?
• "free" and "software“
• No monetary Cost
• Can be downloaded on to your
computer, phone, tablet
What is the ‘Cloud’?
Basically –
programs/applications/files that are
stored online rather than on your
computer or device.
Definitions: Freeware – Cloud Computing
Source: Sam Johnston, Wikimedia Commons
http://en.wikipedia.org/wiki/Cloud_computing#mediaviewer/File:Cloud_computi
ng.svg

6. Benefits
 Easy file storage – ample free ‘quota’
 Can be used across multiple devices wherever
you go
 Collaborative – ‘real-time’ features
 Security – Generally safer than simply storing on
your own systems – more on this to come!
Cloud-based Freeware

7. www.dropbox.com
 Most popular tool for file sharing
 You can give other people
access to files and folders you
create
 No need to send large files via
email
 Also has a paid plan for
business - collaboration tools
Cloud-based Freeware |

8. https://drive.google.com
 Allows for collaboration with
‘team members’ you can work
together in real time.
 Auto saves - no losing data if
computer/device crashes
 Integrates with other Google
Apps - docs/spread
sheets/Google Hangouts/Video
meetings.
Cloud-based Freeware |

9. www.evernote.com
 Share your notes and
collaborate on projects with
team members
 Great for storing notes/minutes
for example from meetings
 Has a business plan $11/pm for
more in-depth collaboration
Cloud-based Freeware |

10.  How secure are cloud-based file sharing
applications?
 Your own systems are more likely to be vulnerable to ‘hackers’,
theft, fire, flood…
 There are risks – Think about what information you should
store in the cloud. E.g Banking details may not be appropriate.
 Use a smart system for creating passwords. You can find apps
that create unique passwords - Why not come up with your own
Visit www.digibiz.net.au for our resource page.
Security!

11.  Visit the Federal Government’s Department of
Communications article on cloud computing:
http://www.digitalbusiness.gov.au/files/2014/05/cloud-computing-
myths.pdf
Security!

12.  http://www.digibiz.net.au/cb_pages/resourc
es.php
 Use unique passwords for each
online application you use
 Consider how you develop
passwords
Visit the Department of
Communications Digital Business
website :
http://www.digitalbusiness.gov.au
and
http://www.staysmartonline.gov.au
Security! - Passwords

13.  Visit the websites to create an
account
 Dropbox – www.dropbox.com
 Google Drive – drive.google.com
 Evernote – www.evernote.com
 Visit the Apple app store for
iPhone and iPad devices
 Visit Google Play Store for
Android devices (Samsung etc.)
Accessing Freeware – Websites and Apps
Apple App
Store Icon
Google Play
Store Icon

14. Try this link – Cloud Computing Myths
 http://bit.ly/cloud-myths
Accessing Freeware