1. GBS Term
Review
June 6th 2015
Christopher Thomas

2. Projects

3. Agenda
3
• MWV Education Team
• Lotus Notes Migration

4. MWV Education Team

5. 5
MWV Education Team
Objective
• Find the most practical and beneficial education ideas that can be applied
and implemented by MWV
Results
• Determined 3 main solutions from a total of 33 submitted ideas
Solution
• Take most unique by the team and score them using a matrix derived from
the conclusions drawn from the interviewees.

6. Idea Matrix
There were 33 ideas submitted during the Education Challenge, (19 of which
we deemed unique).
Criteria used to evaluate ideas:
● Effort
● Cost
● Effectiveness
Top ideas - submitter:
1. Tip of the month / week - Wietze de Vries
2. Tech-Talk web forum (moderated Q&A) - Marty Cone
3. GBS Info-Sharing Sessions (internal to the dept) - Khurram Mirza
4. GBS Talk call-in sessions (live Q&A w/ experts) - Wietze de Vries
5. Monthly webinars - Wietze de Vries
6. New hire orientation (focus on apps) - Wietze de Vries

7. Validation Matrix
We took the 19 unique ideas and scored them again using a matrix derived
from the conclusions we drew from the interviews:
Criteria used to validate ideas:
● Format
● Insights
● Training Type
Top ideas - submitter:
1. Superusers - Wietze de Vries
2. GBS Talk call-in sessions (live Q&A w/ experts) - Wietze de Vries
3. GBS Education Open House - Susan Sanders
4. Technology Workshops - Christopher Thomas
5. Community of Practice - Wietze de Vries
6. Monthly Webinars - Wietze de Vries
7. New hire orientation (focus on apps) - Wietze de Vries

8. Final Results
❏ There were three ideas that made both short lists:
• GBS Talk Call-in Show
• Monthly Webinars
• New Hire/Integration Orientation
❏ The top choice from a user perspective is having Superusers available
❏ The top choice from the education team matrix is Tip of the month / week

9. Lotus Notes Migration

10. 10
Lotus Notes Migration
Objective
• Migrate existing Lotus note Applications to alternative solutions to
decommission Lotus Notes databases
Results
• Fall 2014 - 225 databases
• Summer 2015 - Under 180 databases with over 20 databases currently in
progress
Solution
• Using appscript to export to Google sites for internal migration and an
Outside Vendor for complex migrations

11. What was Gained?

12. Skills and Experience
• Clear and constant Communication
12
• Time and project management
• Leadership skills
• Skills to apply in school

13. Collaboration
• YRichmond
13
• Toast Masters
• Volunteer Events

14. Questions?